Senior Office Executive - Administration

Fernandez Foundation; Hyderabad; On-site; INR 240,000 - 360,000; Full time

Job summary

Fernandez Foundation in Hyderabad invites a reliable administrative professional to oversee daily office operations, coordinate admissions and learner records, and manage examination schedules and hall tickets.

You will support regulatory compliance, maintain staff and attendance records, organise meetings and events, prepare reports, and monitor supplies and expenditure while coordinating with stakeholders including the Principal and faculty. Graduates with hospital experience are mandatory.

Qualifications

• Graduates with hospital experience mandatory.

Responsibilities

• Manage daily office operations, records, correspondence, and communication.
• Support admissions, registrations, learner records, attendance, and programme documentation.
• Coordinate examination schedules, hall tickets, arrangements, and documentation.
• Maintain documents for inspections, affiliations, renewals, and regulatory requirements.
• Maintain staff records, attendance, leave registers, and joining formalities.
• Organise meetings, workshops, training programmes, examinations, and institutional events.
• Prepare reports, minutes, schedules, and trackers for deadlines and pending tasks.
• Monitor office supplies, maintain inventory, and track bills and routine expenditure.
• Support the Principal, faculty, learners, examiners, and other stakeholders.
• Anticipate office requirements, ensure timely follow-ups, and address issues.

Education

Graduates with hospital experience

Job description

Key Roles and Responsibilities

• Office Administration: Manage daily office operations, maintain records, and handle correspondence and communication.
• Academic Coordination: Support admissions, registrations, learner records, attendance, and programme documentation.
• Examination Management: Coordinate examination schedules, hall tickets, arrangements, and documentation.
• Regulatory Compliance: Maintain documentation for inspections, affiliations, renewals, and regulatory requirements.
• Staff Administration: Maintain staff records, attendance, leave registers, and joining formalities.
• Meeting and Event Coordination: Organise meetings, workshops, training programmes, examinations, and institutional events.
• Documentation and Reporting: Prepare reports, minutes, schedules, and maintain trackers for deadlines and pending tasks.
• Resource Management: Monitor office supplies, maintain inventory, and track authorised bills and routine expenditure.
• Stakeholder Coordination: Provide administrative support to the Principal, faculty, learners, examiners, and other stakeholders.
• Administrative Planning: Anticipate office requirements, ensure timely follow-ups, and address administrative issues.

Preferred candidate profile:

• **Graduates with hospital experience mandatory**.