Import Specialist

Avana Medical Devices Pvt. Ltd; Chennai District; On-site; INR 800,000 - 1,200,000; Full time

Job summary

Avana Medical Devices Pvt. Ltd is seeking a Senior Executive for Import Documentation & Logistics in Chennai. The role focuses on managing import documentation, clearance coordination, and timely delivery across air and sea shipments.

You will prepare Bills of Entry, coordinate BE registrations and export/import queries, and ensure accurate status reporting to customers and accounts. A blend of compliance, coordination and communication with partners is essential.

Qualifications

• Bachelor's degree in commerce or related field.
• 3+ years in import documentation, customs clearance, logistics coordination or customer service.
• Hands-on experience in Air and Sea Import Documentation and shipment handling.
• Knowledge of Bills of Entry, customs queries, assessment, OOC, Delivery Order and E-way bills.
• Experience coordinating with customers, CFS, liners/airlines, transporters and internal teams.
• Proficient in MS Office.

Responsibilities

• Verify pre-alert documents and coordinate checklist preparation, ETA and CFS nomination.
• Prepare and verify import documentation and file Bills of Entry (BOE) accurately and on time.
• Coordinate BE registration, customs query replies, assessment, FTA deface, Out of Charge (OOC) and Delivery Order follow-up.
• Plan import clearance and delivery activities with customers, CFS, liners/airlines and transport partners.
• Arrange transport vehicles and coordinate delivery schedules for timely movement of cargo.
• Prepare and follow up on E-way bills, empty-container movements, bill closing and handover activities.
• Coordinate with customers through email and phone on shipment status, documentation requirements and customs-related matters.
• Support customers with customs-compliance guidance and respond to import-related enquiries.
• Handle Air and Sea import shipments, checklist preparation and clearance planning.
• Support Normal, DEEC Licence and RoDTEP filing activities and coordinate with airlines, liners and consol agents for D.O. processes.
• Maintain Daily Status Reports (DSR), shipment records and documentation handover to the Accounts team.
• Monitor assigned team activities and ensure timely completion of import documentation and clearance tasks.
• Handle specific cargo requirements, including aluminium scrap shipments, where applicable.

Skills

Import Documentation

Customs Clearance

Logistics Coordination

Customer Service

MS Office

Education

Bachelor’s degree (B.Com)

Tools

MS Office

Job description

Senior Executive - Import Documentation & Logistics

Location: Chennai | Experience: 3+ Years | Function: Supply Chain / Import Operations

About the Role

We are looking for a process-oriented professional to manage import documentation and clearance coordination from pre-alert through delivery. The role will be responsible for documentation accuracy, customs follow-up, transport coordination, customer communication, shipment tracking and timely closure of import files.

Key Responsibilities

• Verify pre-alert documents and coordinate checklist preparation, ETA and CFS nomination.
• Prepare and verify import documentation and file Bills of Entry (BOE) accurately and on time.
• Coordinate BE registration, customs query replies, assessment, FTA deface, Out of Charge (OOC) and Delivery Order follow-up.
• Plan import clearance and delivery activities with customers, CFS, liners/airlines and transport partners.
• Arrange transport vehicles and coordinate delivery schedules for timely movement of cargo.
• Prepare and follow up on E-way bills, empty-container movements, bill closing and handover activities.
• Coordinate with customers through email and phone on shipment status, documentation requirements and customs-related matters.
• Support customers with customs-compliance guidance and respond to import-related enquiries.
• Handle Air and Sea import shipments, checklist preparation and clearance planning.
• Support Normal, DEEC Licence and RoDTEP filing activities and coordinate with airlines, liners and consol agents for D.O. processes.
• Maintain Daily Status Reports (DSR), shipment records and documentation handover to the Accounts team.
• Monitor assigned team activities and ensure timely completion of import documentation and clearance tasks.
• Handle specific cargo requirements, including aluminium scrap shipments, where applicable.

Required Qualifications & Experience

• Bachelor’s degree, preferably B.Com or a related discipline.
• 3+ years of relevant experience in import documentation, customs clearance, logistics coordination or customer service.
• Hands-on experience in Air and Sea Import Documentation and shipment handling.
• Practical knowledge of Bills of Entry, customs queries, assessment, OOC, Delivery Order follow-up and E-way bills.
• Experience coordinating with customers, CFS, liners/airlines, transporters and internal teams.
• Good working knowledge of MS Office and documentation/reporting practices.

• Import Documentation & Clearance Coordination
• Customs & Regulatory Follow-up
• Customer Coordination & Communication
• Transport & Delivery Planning
• Shipment Tracking & DSR Reporting
• Attention to Detail & Documentation Accuracy
• Team Coordination & Schedule Management