Senior Executive-Procurement

Krea University; Chennai District; On-site; INR 350,000 - 600,000; Full time

Job summary

Krea University in Chennai invites applications for a Procurement Officer to manage end-to-end procurement activities, from requisitions to order closure. The role emphasizes accuracy, vendor coordination, and adherence to institutional policies.

Qualifications include a Bachelor's degree in Commerce, Business Admin, or related field, with 1-3 years in procurement or supply chain roles. Experience in educational or corporate settings is a plus; note that shortlisted candidates will be contacted.

Qualifications

• A Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Operations, or related discipline.
• Additional certification or qualification in procurement, supply chain, or materials management will be an advantage.
• 1-3 years of relevant experience in procurement, purchase, vendor management, or supply chain operations.
• Experience in an educational institution, corporate office, or similar service environment is desirable.

Responsibilities

• Handle end-to-end procurement activities from receiving purchase requests to order closure.
• Review purchase requisitions and ensure specifications, quantities, budgets, and approvals are complete.
• Identify, evaluate, and coordinate with suitable vendors and service providers.
• Source quotations, prepare comparative statements, and support vendor negotiations.
• Coordinate purchase orders, work orders, and other procurement documentation in line with institutional policies.
• Follow up with vendors on order confirmation, production, dispatch, delivery, installation, and service completion.
• Coordinate with internal departments, including Finance, Administration, IT, Facilities, Academics, and HR.
• Verify invoices, delivery challans, quotations, purchase orders, and supporting documents before processing.
• Maintain updated procurement trackers, vendor databases, quotation records, and order status reports.
• Monitor delivery timelines and proactively elevate delays, quality concerns, and discrepancies.
• Support vendor onboarding, documentation, performance tracking, and periodic evaluation.
• Ensure procurement records are properly maintained for audit and compliance purposes.
• Assist in identifying cost-saving opportunities while maintaining quality and service standards.
• Handle procurement-related queries and provide timely status updates to stakeholders.
• Perform other procurement and administrative duties assigned by the reporting manager.

Skills

Vendor management

Procurement

Purchase orders

Education

Bachelor's degree in Commerce or related

Tools

ERP systems

Job description

Reporting To:

Chief of People and Operations

Qualification:

Graduation

Experience:

1-3 Years

Responsibilities and Duties:

• Handle end-to-end procurement activities from receiving purchase requests to order closure.
• Review purchase requisitions and ensure specifications, quantities, budgets, and approvals are complete.
• Identify, evaluate, and coordinate with suitable vendors and service providers.
• Source quotations, prepare comparative statements, and support vendor negotiations.
• Coordinate purchase orders, work orders, and other procurement documentation in line with institutional policies.
• Follow up with vendors on order confirmation, production, dispatch, delivery, installation, and service completion.
• Coordinate with internal departments, including Finance, Administration, IT, Facilities, Academics, and HR.
• Verify invoices, delivery challans, quotations, purchase orders, and supporting documents before processing.
• Maintain updated procurement trackers, vendor databases, quotation records, and order status reports.
• Monitor delivery timelines and proactively elevate delays, quality concerns, and discrepancies.
• Support vendor onboarding, documentation, performance tracking, and periodic evaluation.
• Ensure procurement records are properly maintained for audit and compliance purposes.
• Assist in identifying cost-saving opportunities while maintaining quality and service standards.
• Handle procurement-related queries and provide timely status updates to stakeholders.
• Perform other procurement and administrative duties assigned by the reporting manager.

What we are looking for:

• A Bachelor's degree in Commerce, Business Administration, Supply Chain Management, Operations, or a related discipline.
• Additional certification or qualification in procurement, supply chain, or materials management will be an advantage.
• 1-3 years of relevant experience in procurement, purchase, vendor management, or supply chain operations.
• Experience in an educational institution, corporate office, or similar service environment is desirable.

Note: Only shortlisted candidates will be contacted.