Deputy Manager - Purchase

The Chanakaya; Gurugram District; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

The Chanakaya in Gurugram is seeking an experienced Procurement Manager to oversee day-to-day procurement operations, drive cost control, and provide financial insights. You will manage sourcing, vendor relations, and compliance to support hospitality or related business needs.

You will lead negotiations with suppliers, supervise a procurement team, and implement process improvements to ensure reliable supply, quality, and value-driven purchasing across the organization.

Qualifications

• Degree/ Postgraduate degree in Supply Chain Management, Business Administration, or related field.
• 6-8 years of experience in procurement/purchasing, preferably in hospitality or related industries.

Responsibilities

• Drive timely procurement of materials, services, and equipment to support operations.
• Oversee the full procurement cycle: sourcing, quotation analysis, PO issuance, and delivery tracking.
• Identify cost-saving opportunities and negotiate favorable commercial terms.
• Lead supplier negotiations and maintain strong supplier relationships.
• Ensure compliance with company policies, contracts, and regulatory requirements.

Education

Degree/ Postgraduate degree in Supply Chain Management, Business Administration, or related field

Job description

PURPOSE

To manage day-to-day procurement operations, including accounting, reporting, and compliance, ensuring accuracy, transparency, and adherence to company policies at the unit. This role supports strategic decision-making by providing timely financial insights, assisting in budgeting and cost control, and safeguarding the organization s financial health.

KEY ORGANIZATIONAL RELATIONSHIPS

Reports to: Assistant General Manager - Procurement

Interacts with:

• External: Vendors, Statutory Authorities, Consultants, Service Providers.
• Internal: Finance Team, Procurement Team, Department Heads, Store & Receiving Teams, HR, Senior Management

KEY RESPONSIBILITIES

Drive Operational Excellence

• Ensure timely procurement of materials, services, and equipment to support business operations and project requirements.
• Oversee the complete procurement cycle, including sourcing, quotation analysis, purchase order issuance, and delivery tracking.
• Drive continuous improvement in procurement processes to enhance efficiency, cost optimization, quality, and compliance.

Applied Learning

• Stay updated on procurement best practices, market trends, supply chain developments, and relevant regulatory requirements.
• Train team members on procurement systems, sourcing methodologies, negotiation techniques, and company policies.
• Regularly review purchasing processes and recommend improvements to optimize procurement efficiency and supplier performance.

People Management

• Guide and support junior procurement staff in day-to-day purchasing activities, vendor coordination, and issue resolution.
• Foster a culture of accountability, collaboration, ethical sourcing, and continuous improvement.
• Conduct performance reviews and identify development and training opportunities for team members.

Business & Commercial Acumen

• Support budgeting and cost-control initiatives by identifying cost-saving opportunities and negotiating favorable commercial terms.
• Monitor procurement spend, supplier performance, inventory requirements, and market pricing to ensure value-driven purchasing decisions.
• Prepare and present procurement reports, cost analyses, savings achievements, and vendor performance metrics for management review.

Leadership

• Act as a key procurement representative in cross-functional projects and strategic sourcing initiatives.
• Lead supplier negotiations for pricing, quality, delivery schedules, contracts, and service agreements.
• Collaborate with internal stakeholders to align procurement strategies with business objectives and operational requirements.

Compliance & Governance

• Ensure all procurement activities comply with company policies, contractual obligations, and applicable legal and regulatory requirements.
• Maintain accurate records of purchase orders, contracts, vendor documentation, and procurement transactions.
• Support internal and external audits by providing complete and accurate procurement-related documentation and information.

Supplier & Vendor Management

• Develop and maintain strong relationships with suppliers to ensure uninterrupted supply, quality assurance, and service excellence.
• Evaluate supplier performance based on quality, cost, delivery, responsiveness, and compliance standards.
• Identify, assess, and onboard new suppliers to strengthen the vendor base and mitigate supply chain risks.

Occupational Health & Safety Responsibilities

• - Ensure procurement of materials, equipment, and services complies with organizational health, safety, environmental, and quality standards.
• Promote safe and sustainable procurement practices across the supply chain.
• Ensure suppliers and contractors adhere to company safety requirements and statutory regulations.
• Report and address procurement-related risks that may impact workplace safety, compliance, or business continuity.

JOB REQUIREMENTS

QUALIFICATIONS

Degree/ Postgraduate degree in Supply Chain Management, Business Administration, or related field.

WORK EXPERIENCE

6-8 experience in procurement/purchasing, preferably in hospitality or related industries.