Senior Executive - HR Operations

Jainam Share Consultants Pvt Ltd.; Mumbai; On-site; INR 320,000 - 420,000; Full time

Job summary

Jainam Broking Limited in Mumbai is seeking a diligent HR Operations assistant to support document processing, records maintenance, and inquiries. You will handle interviews, onboarding, and data entry in the HRIS, while coordinating travel and assisting with reports.

The role requires organization, confidentiality, and strong communication skills, with a willingness to learn and adapt in a busy HR environment.

Qualifications

• Minimum high school education or equivalent.
• Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Strong organizational and communication abilities.

Responsibilities

• Assist with preparation and processing of HR documents including offer letters and contracts.
• Maintain accurate employee records, both physical and electronic.
• Handle HR inquiries via phone, email, and in person.
• Schedule meetings, interviews, and training sessions.
• Input and update employee data in HRIS.
• Generate HR reports and analyze data as needed.
• Support onboarding and orientation for new hires.
• Assist in posting job openings and screening resumes.
• Coordinate travel for HR-related travel.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal skills

Confidentiality

Education

High school diploma

Bachelor's degree in any BA

Tools

MS Office

Job description

Jainam Broking Limited

Location: Mumbai - Andheri

Department: HR Operations - JBL

Employment Type: Full-time

Key Responsibilities

• Assist with the preparation and processing of HR documents, including offer letters, employment contracts, and other related paperwork.
• Maintain accurate and organized employee records, both physical and electronic.
• Handle incoming HR inquiries via phone, email, and in person, providing timely and accurate responses.
• Schedule and coordinate meetings, interviews, and training sessions.
• Assist with the preparation of presentations and reports.
• Manage and order office supplies for the HR department.
• Assist in travel arrangements for HR related travel.
• Input and update employee data in the HR information system (HRIS).
• Generate reports and analyze HR data as required.
• Maintain confidentiality and accuracy of all employee information.
• Assist with the preparation and submission of HR-related reports.
• Assist with the posting of job openings on various platforms.
• Screen resumes and applications.
• Schedule interviews and coordinate with candidates.
• Assist with onboarding and orientation processes for new hires.
• Assist with the distribution of employee communications.
• Support the organization of employee engagement activities and events.
• Assist with the administration of employee benefits programs.
• Assist in ensuring compliance with all applicable labour laws and regulations.
• Maintain awareness of changes in HR policies and procedures.
• Actively participate in training and development opportunities to enhance HR knowledge and skills.
• Seek feedback and guidance from supervisors and colleagues.
• Complete any assigned coursework or projects.
• Perform other duties as assigned.

Candidate Requirements

• High school diploma or equivalent (Bachelor's degree in any BA is a plus).
• Basic computer skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and handle sensitive information.
• Eagerness to learn and a positive attitude.
• Attention to detail.