Senior Executive - HR Operations

MALABAR GOLD & DIAMONDS; Kozhikode district; On-site; INR 500,000 - 1,000,000; Full time

Job summary

MALABAR GOLD & DIAMONDS is seeking a detail-oriented Senior Executive HR Operations to oversee end-to-end HR processes, including onboarding, payroll, compliance, and reporting. The role aims to enhance the employee experience across the organization.

The ideal candidate will have 4–6 years in HR operations, hands-on payroll experience, strong MS Excel skills, and expertise with HRIS and statutory portals. Travel readiness is a plus.

Qualifications

• Masters degree in Human Resources, Business Administration, or a related field.
• 4–6 years of core experience in HR Operations and Payroll Management.
• Hands-on experience with HRIS software and Payroll portals.
• Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas).
• Experience in HR MIS reporting, HR analytics, and employee engagement initiatives.
• Strong communication skills and ability to handle confidential data with integrity.
• Willingness to travel.

Responsibilities

• Manage end-to-end employee lifecycle processes including onboarding and offboarding.
• Maintain accurate records, HRIS data, and personnel documentation.
• Handle attendance, leave management, payroll inputs, and payroll queries.
• Ensure statutory compliance (PF, ESIC, PT, LWF, etc.).
• Process offer, appointment, confirmation, transfer, promotion, and exit letters.
• Prepare HR MIS reports, dashboards, and workforce analytics.
• Manage employee grievance handling and employee relations initiatives.
• Coordinate engagement activities, wellness programs, surveys, and recognition initiatives.
• Support audits and HR process improvements.

Skills

MS Excel

Attention to detail

Communication

Problem solving

Education

Masters in HR/ MBA

Tools

HRIS

Payroll portals

Job description

We are seeking a detail-oriented and proactive Senior Executive HR Operations to manage and strengthen our end-to-end HR operational processes. The role will be responsible for employee lifecycle management, payroll administration, statutory compliance, HR reporting, employee engagement initiatives, HR analytics, and ensuring a seamless employee experience across the organization.

Key Responsibilities:

• Manage end-to-end employee lifecycle processes, including onboarding, induction, documentation, BGV coordination, and offboarding activities.
• Maintain accurate employee records, HRIS data, and personnel documentation.
• Handle monthly attendance, leave management, payroll inputs, and employee payroll-related queries.
• Ensure compliance with PF, ESIC, Professional Tax (PT), Labour Welfare Fund (LWF), and other applicable statutory and labor law requirements.
• Process employee-related letters and documents, including offer letters, appointment letters, confirmations, transfers, promotions, and exit documents.
• Prepare HR MIS reports, dashboards, headcount reports, attrition analysis, and workforce analytics for management review.
• Manage employee grievance handling and support employee relations initiatives.
• Coordinate employee engagement activities, wellness programs, surveys, recognition initiatives, and action plans based on feedback.
• Assist in internal, external, statutory, and HR compliance audits.
• Support HR process improvement, policy implementation, and HR operations projects to enhance employee experience and operational efficiency.

Requirements:

• Minimum 4 to 6 years of core experience in HR Operations and Payroll Management.
• Masters degree in Human Resources, Business Administration, or a related field
• Hands-on experience with HRIS software and Payroll portals (e.g., PF/ESIC government portals).
• Advanced proficiency in MS Excel (VLOOKUP, Pivot Tables, formulas) is a must.
• Experience in HR MIS reporting, HR analytics, employee engagement initiatives, surveys, and employee relations.
• Strong communication skills, excellent problem-solving abilities, high attention to detail, and the ability to handle confidential data with integrity.
• Willingness to travel as per requirement.