Assistant Manager HR - Payroll, MIS & Employee Administration

BDO India; Mumbai City; On-site; INR 800,000 - 1,500,000; Full time

Job summary

BDO India is seeking a dynamic HR Operations professional to manage payroll administration, HR MIS, and employee lifecycle processes. The role emphasizes data accuracy, process improvement, and cross-functional collaboration to ensure timely and compliant HR operations.

The ideal candidate will handle payroll inputs, benefits administration, and stakeholder coordination while driving insights from workforce data to support leadership decisions.

Qualifications

• 4–6 years of experience in HR Operations or HR Shared Services.
• Experience with large employee databases and HR reporting.
• Experience payroll coordination and employee lifecycle management preferred.
• Strong MS Excel skills and data accuracy.
• Excellent communication and stakeholder management.

Responsibilities

• Prepare and maintain HR dashboards, reports, and MIS for leadership.
• Generate weekly to monthly reports across leadership and business functions.
• Analyze workforce data and provide actionable insights for decision-making.
• Ensure accuracy and timely delivery of HR reports and analytics.
• Manage monthly payroll and lifecycle transactions (onboarding, confirmations, transfers, promotions, resignations, F&F).
• Coordinate F&F inputs and payroll deductions.
• Oversee benefits administration and policy renewals.
• Collaborate with HR, Payroll, Finance, IT, Administration, Insurance Vendors and Business Teams.

Skills

HR Operations

Payroll Admin

HR Analytics

MS Excel

Stakeholder Mgmt

Data Analysis

Process Improvement

Communication

Education

Graduate

HR specialization

Job description

We are looking for a dynamic and detail-oriented HR Operations professional to manage payroll administration, HR MIS, employee life cycle processes, benefits administration, and stakeholder coordination.

This role is ideal for someone who enjoys working with data, streamlining processes, and collaborating across multiple teams while ensuring accuracy and timeliness in HR operations.

Key Responsibilities

HR MIS & Reporting

• Prepare and maintain HR dashboards, headcount reports, employee master reports, attrition reports, transition trackers, and management MIS.
• Generate weekly, fortnightly, and monthly reports for leadership and various business functions.
• Analyze workforce data and provide actionable insights for decision-making.
• Ensure accuracy, integrity, and timely delivery of HR reports and analytics.
• Create and automate reports using advanced Excel tools and formulas.

Payroll & Employee Lifecycle Management

• Manage monthly payroll and stipend inputs for employees, articles, retainers, and other workforce categories.
• Validate employee master data, compensation details, PF records, joining bonus data, and payroll-related inputs.
• Support employee lifecycle transactions including onboarding, confirmations, transfers, promotions, resignations, revocations, and separations.
• Coordinate Full & Final Settlement (F&F) inputs and validations.
• Track recoveries, advances, reimbursements, and other payroll-related deductions.
• Monitor PF/UAN-related activities and statutory compliance requirements.
• Ensure payroll data accuracy and timely submission to payroll processing teams.

Employee Benefits & Insurance Administration

• Administer employee benefit programs including Group Medical Coverage (GMC), Group Personal Accident (GPA), Group Term Life (GTL), and related policies.
• Coordinate employee enrolments, deletions, and updates with insurance brokers and service providers.
• Resolve employee queries related to insurance, benefits, and policy coverage.
• Monitor and follow up on benefit, insurance, and vendor-related requests.
• Support annual policy renewals and employee communication campaigns.
• Support benefits audits, reconciliations, and compliance activities

Stakeholder Management

• Partner with HR, Payroll, Finance, IT, Administration, Talent Acquisition, Insurance Vendors, and Business Teams.
• Coordinate with multiple stakeholders to gather, validate, and reconcile data inputs.
• Drive timely closure of employee queries and operational requests.
• Ensure seamless communication across internal and external stakeholders.

Desired Candidate Profile

Education

• Graduate / Post-Graduate in any discipline
• HR specialization or relevant certification will be an added advantage

Experience:

• 4-6 years of experience in HR Operations, HR Shared Services, Benefits Administration, Vendor Management, Payroll Administration, or HR MIS/Analytics
• Experience handling large employee databases and complex HR reporting
• Prior exposure to payroll coordination and employee lifecycle management is preferred

Key Skills:

• Excellent communication and stakeholder management skills
• Strong analytical and problem-solving skills
• Advanced MS Excel proficiency
• Experience in handling large datasets and reporting
• High attention to detail and data accuracy
• Strong focus on operational excellence and process improvement
• Strong ownership, accountability, and adherence to TATs