Senior Executive – HR & Admin (Bharuch)

Jobitus; Bharuch District; On-site; INR 600,000 - 1,000,000; Full time

Job summary

Jobitus in Bharuch seeks a seasoned HR Manager to oversee HR, industrial relations, and administration across corporate offices and factory sites. You will manage recruitment, onboarding, HRMS, payroll, compliance, and employee relations to ensure smooth operations.

Candidate must be based in Bharuch or willing to travel locally; male candidates preferred as stated in the posting. You will collaborate with department heads to drive HR initiatives and maintain policy manuals and records.

Qualifications

• Experience in generalist HR, IR, and admin functions.
• Knowledge of recruitment cycle from posting to onboarding.
• Familiarity with HRMS/ERP and payroll processes.

Responsibilities

• Oversee HR, IR and Administration at corporate and factory locations.
• Manage end-to-end recruitment and onboarding processes.
• Ensure HRMS data accuracy, attendance, and records.
• Handle payroll, leaves, and statutory compliance.
• Maintain HR documentation and reports.

Skills

HRMS

Recruitment

HR Ops

Payroll

PF/ESIC

Labour Law

Employee Relations

Facility Mgmt

Vendor Mgmt

MS Office

Communication

Confidentiality

Self-motivated

Tools

HRMS & ERP Software

MS Excel

Job description

Job location: Bharuch

Note: Only male candidate preffered.

Responsible for managing the overall HR, Industrial Relations (IR), and Administration functions at the corporate office and other premises, including factory locations.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage job portals such as Naukri, Indeed, LinkedIn, etc.

• Handle the end-to-end recruitment process.

• Screen and shortlist CVs.

• Coordinate interviews with candidates and department heads.

• Recruit, onboard, train, and allocate responsibilities to new employees.

2. Employee Joining & Onboarding

• Complete joining formalities for new employees.

• Prepare and issue offer letters and appointment letters.

• Confirm date of joining (DOJ).

• Coordinate arrangements for computer, stationery, email ID, mobile phone, internet, and other requirements.

• Provide policy manuals and relevant documents.

• Coordinate induction and training programs for new employees.

• Issue employee ID cards.

3. HR Operations & HRMS

• Manage HRMS and ERP software for HR-related requirements.

• Monitor daily attendance.

• Manage employee records and HR documentation.

• Maintain personnel-related data and prepare reports on:

  • New hires
  • Transfers
  • Performance appraisals
  • Absenteeism
  • Other employee-related information

4. Employee Relations

• Ensure timely resolution of employee grievances in coordination with Department Heads.

• Ensure timely delivery of employee-related services, including salary/wages and benefits.

• Assist management and department heads in performance evaluations based on KRA/KPI systems.

5. Payroll, Leave & Time Office

• Manage the Time Office function.

• Ensure proper leave administration.

• Coordinate salary administration and related HR activities.

• Prepare Full & Final settlements and ensure timely clearance.

• Assist in generating UAN and ESIC numbers.

• Assist employees with PF withdrawal-related processes.

6. Statutory Compliance

• Provide HR generalist support and ensure compliance with applicable labour laws.

• Maintain statutory registers and records related to:

  • PF
  • ESIC
  • Other applicable statutory compliances

• Maintain contractor compliance records, including:

  • Contract documents / Work Orders
  • PF Code
  • ESIC Registration
  • EC Policy, where applicable
  • Contractor details
  • PF Challans
  • Half-yearly and yearly returns
  • Letters issued to contractors
  • Letters received from contractors
  • Show-cause notices and related documents

7. HR Documentation

Responsible for preparing and issuing:

• Offer Letters
• Appointment Letters
• Increment Letters
• Promotion Letters
• Termination Letters
• Show-Cause Notices
• Relieving Letters
• Other employee-related HR documents

8. Administration & Facility Management

• Manage facility administration and housekeeping activities.
• Ensure cleanliness and hygiene across the workplace.
• Ensure availability of basic resources such as stationery, machinery, furniture, fixtures, etc.
• Coordinate general repairs and maintenance at the office and factory.
• Oversee facility services and maintenance activities.
• Ensure operations comply with company policies and regulations.

9. Vendor & Service Management

• Coordinate with vendors for employee-related facilities such as:
  • Workplace hygiene and cleanliness
  • Food services, if applicable
  • Transportation services
  • Other general employee facilities
• Assist the Service Team with ticket and travel bookings whenever required.

10. Security & Asset Management

• Monitor and improve security services at the office and factory.
• Ensure company property and assets are properly protected.
• Monitor factory and office supplies.
• Coordinate the purchase of office materials within budgetary constraints.
• Tag company assets and maintain the Asset Register.

11. Budget & Cost Management

• Monitor HR and Administration budgets.
• Monitor personnel and administrative operating costs.
• Assist in preparing budgets.
• Monitor Service Department employee-related costs and expenses.

12. Additional Responsibilities

• Ensure timely completion of assigned HR and administrative activities.
• Assist Management and Department Heads in various HR-related matters.
• Perform any additional tasks assigned by the Company.

Requisite Skills

• HRMS & ERP Software Management
• Recruitment & Talent Acquisition
• HR Operations & Administration
• Payroll & Leave Administration
• PF & ESIC Compliance
• Labour Law & Statutory Compliance
• Employee Relations
• Facility Management
• Vendor Management
• MS Office Proficiency
• Excellent Written & Verbal Communication
• Strong Administrative Skills
• Analytical & Logical Reasoning
• Attention to Detail
• Good Listening Skills
• Confidentiality & Discretion
• Confident & Assertive Personality
• Self-Motivated & Well-Groomed
• Ability to Handle Multiple Tasks
• Good Understanding of Business Operations

Candidates from Bharuch must be willing to travel to Ahmedabad for the interview. The interview will be conducted in Ahmedabad only.