Senior Executive – HR & Admin (Ahmedabad)

Jobitus; Ahmedabad District; On-site; INR 700,000 - 1,100,000; Full time

Job summary

Jobitus is seeking a female-only candidate for the role based in Ahmedabad (WFO). The incumbent will lead HR, IR and Administration at the corporate office and factory locations, driving end-to-end HR operations from recruitment through payroll, attendance, and reporting.

The role requires strong knowledge of HRMS/ERP systems, statutory compliance, and stakeholder coordination with department heads to resolve grievances and optimize processes.

Qualifications

• Experience as HR generalist with IR exposure preferred.
• Knowledge of labour laws and statutory compliance.
• Experience in end-to-end HR operations including recruitment, onboarding, payroll and attendance.

Responsibilities

• Oversee HR, IR and Administration at corporate office and factories.
• Lead recruitment, onboarding, payroll and HRMS management.
• Manage compliance with labour laws and maintain statutory records.
• Coordinate training, joining formalities and employee documentation.
• Ensure smooth operation of HR processes and vendor relationships.

Skills

HRMS & ERP

Recruitment & TA

Payroll & Compliance

Employee Relations

Facility Management

MS Office Proficiency

Analytics & Reporting

Tools

HRMS/ERP Software

MS Excel

Job description

Job location: Ahmedabad (WFO)

Note: Only a female candidate.

Responsible for managing the overall HR, Industrial Relations (IR), and Administration functions at the corporate office and other premises, including factory locations.

Key Responsibilities

1. Recruitment & Talent Acquisition

• Manage job portals such as Naukri, Indeed, LinkedIn, etc.

• Handle the end-to-end recruitment process.

• Screen and shortlist CVs.

• Coordinate interviews with candidates and department heads.

• Recruit, onboard, train, and allocate responsibilities to new employees.

2. Employee Joining & Onboarding

• Complete joining formalities for new employees.

• Prepare and issue offer letters and appointment letters.

• Confirm date of joining (DOJ).

• Coordinate arrangements for computer, stationery, email ID, mobile phone, internet, and other requirements.

• Provide policy manuals and relevant documents.

• Coordinate induction and training programs for new employees.

• Issue employee ID cards.

3. HR Operations & HRMS

• Manage HRMS and ERP software for HR-related requirements.

• Monitor daily attendance.

• Manage employee records and HR documentation.

• Maintain personnel-related data and prepare reports on:

  • New hires

  • Transfers

  • Performance appraisals

  • Absenteeism

  • Other employee-related information

4. Employee Relations

• Ensure timely resolution of employee grievances in coordination with Department Heads.

• Ensure timely delivery of employee-related services, including salary/wages and benefits.

• Assist management and department heads in performance evaluations based on KRA/KPI systems.

5. Payroll, Leave & Time Office

• Manage the Time Office function.

• Ensure proper leave administration.

• Coordinate salary administration and related HR activities.

• Prepare Full & Final settlements and ensure timely clearance.

• Assist in generating UAN and ESIC numbers.

• Assist employees with PF withdrawal-related processes.

6. Statutory Compliance

• Provide HR generalist support and ensure compliance with applicable labour laws.

• Maintain statutory registers and records related to:

  • PF

  • ESIC

  • Other applicable statutory compliances

• Maintain contractor compliance records, including:

  • Contract documents / Work Orders

  • PF Code

  • ESIC Registration

  • EC Policy, where applicable

  • Contractor details

  • PF Challans

  • Half-yearly and yearly returns

  • Letters issued to contractors

  • Letters received from contractors

  • Show-cause notices and related documents

7. HR Documentation

Responsible for preparing and issuing:

• Offer Letters

• Appointment Letters

• Increment Letters

• Promotion Letters

• Termination Letters

• Show-Cause Notices

• Relieving Letters

• Other employee-related HR documents

8. Administration & Facility Management

• Manage facility administration and housekeeping activities.

• Ensure cleanliness and hygiene across the workplace.

• Ensure availability of basic resources such as stationery, machinery, furniture, fixtures, etc.

• Coordinate general repairs and maintenance at the office and factory.

• Oversee facility services and maintenance activities.

• Ensure operations comply with company policies and regulations.

9. Vendor & Service Management

• Coordinate with vendors for employee-related facilities such as:

  • Workplace hygiene and cleanliness

  • Food services, if applicable

  • Transportation services

  • Other general employee facilities

• Assist the Service Team with ticket and travel bookings whenever required.

10. Security & Asset Management

• Monitor and improve security services at the office and factory.

• Ensure company property and assets are properly protected.

• Monitor factory and office supplies.

• Coordinate the purchase of office materials within budgetary constraints.

• Tag company assets and maintain the Asset Register.

11. Budget & Cost Management

• Monitor HR and Administration budgets.

• Monitor personnel and administrative operating costs.

• Assist in preparing budgets.

• Monitor Service Department employee-related costs and expenses.

12. Additional Responsibilities

• Ensure timely completion of assigned HR and administrative activities.

• Assist Management and Department Heads in various HR-related matters.

• Perform any additional tasks assigned by the Company.

Requisite Skills

• HRMS & ERP Software Management

• Recruitment & Talent Acquisition

• HR Operations & Administration

• Payroll & Leave Administration

• PF & ESIC Compliance

• Labour Law & Statutory Compliance

• Employee Relations

• Facility Management

• Vendor Management

• MS Office Proficiency

• Excellent Written & Verbal Communication

• Strong Administrative Skills

• Analytical & Logical Reasoning

• Attention to Detail

• Good Listening Skills

• Confidentiality & Discretion

• Confident & Assertive Personality

• Self-Motivated & Well-Groomed

• Ability to Handle Multiple Tasks

• Good Understanding of Business Operations