Senior Executive -Domestic coordinator

Styrenix Performance Materials Limited; Vadodara; On-site; INR 900,000 - 1,300,000; Full time

Job summary

Styrenix Performance Materials Limited in Vadodara is seeking an experienced Dispatch Planning and Export Logistics professional. The role duties include coordinating daily dispatches from plant and tollers, ensuring QA clearance, arranging finished goods movement, and handling end-to-end export documentation with freight forwarders and customs agents.

You will align with planning, logistics, sales, treasury and finance, maintain export records, and drive timely delivery schedules (D-1 to D-2),

Qualifications

• Graduate degree preferably in Materials management.
• 5-8 years relevant working experience in dispatch planning and outbound logistics & Export.
• Knowledge of Import-Export related logistics, laws, procedures, documents, etc.

Responsibilities

• Review daily production of plant and plan finished goods movement accordingly based on production and testing.
• Coordinate with plant QA team for results of finished goods testing.
• Coordinate with Logistics team and plant team for dispatch plan related activities (e.g. truck load, material movement from toller, reviewing availability of the finished goods)
• Regular coordination / follow up with CSOs for clear delivery schedule of finished goods.
• Prepare dispatch plan on D-1 basis, creation of DOs in the system and try to plan up to D-2 based on production sequence.
• Manage end-to-end export documentation (Invoice, Packing List, Certificate of Origin, Bill of Lading, FTA Cert. etc.)
• Coordinate with internal teams (sales, logistics, Treasury, Finance) and external stakeholders (freight forwarders, customs agents) for smooth clearance of shipment.
• Customs Clearance & Shipment follow-ups & Advance License procurement and closure of the same after utilization.

Skills

Dispatch planning

Outbound logistics

Export documentation

Coordination

Tollers coordination

Education

Graduate degree in Materials management

Tools

ERP systems

MS Excel

Job description

Role & responsibilities

Purpose /Role of the job /:

Describe in 1 phrase what contribution the job is expected to make to the organisations objectives

B. Environment/Context/Complexity of the job:

Describe the most important internal and external factors influencing the job

• Adjust to the company work culture
• Daily coordination within planning team, plant logistics team, QA team, transporters, Export agency/CHA and tollers regarding availability and dispatch of finished goods.

C. Responsibilities/ Accountabilities of the job:

Describe the main results expected from the job

Key Result Areas

Finished goods dispatches & Export from plant

Major Activities

• Review daily production of plant and plan finished goods movement accordingly based on production and testing
• Coordinate with plant QA team for results of finished goods testing.
• Coordinate with Logistics team and plant team for dispatch plan related activities (e.g. truck load, material movement from toller, reviewing availability of the finished goods)
• Regular coordination / follow up with CSOs for clear delivery schedule of finished goods.
• Prepare dispatch plan on D-1 basis, creation of DOs in the system and try to plan up to D-2 based on production sequence.
• Manage end-to-end export documentation (Invoice, Packing List, Certificate of Origin, Bill of Lading, FTA Cert. etc.)
• Coordinate with internal teams (sales, logistics, Treasury, Finance) and external stakeholders (freight forwarders, customs agents) for smooth clearance of shipment.
• Customs Clearance & Shipment follow-ups & Advance License procurement and closure of the same after utilization.

Outcome

• Efficient dispatches of finished goods from plant to ensure material availability at depot / at customer locations for direct dispatches.
• Continuous movement of finished goods from plants resulting in better space management at plants.
• Advance License procurement and closure of the same after utilization.
• DSR update and share with internal team.
• Maintain all Export related record and database accurately.

Key Result Areas

Coordination with External Service Providers (Tollers, Transporters, external warehouses, CHA)

Major Activities

• Daily coordination with tollers for QA clear finished goods availability at their end.
• Coordinate with tollers / plant QA for quality clearance of finished goods.
• Communication and coordination with transporters for vehicle placement at toller end.
• Prepare dispatch plan for finished goods from tollers on D-1 basis, create DOs in the system and communication with tollers accordingly.
• If required, coordinate with CHAs for export documentation for export of finished goods.

Outcome

• Efficient management of finished goods dispatches from tollers and coordination with transporters resulting in smooth process of dispatches from tollers.
• Stay updated on the latest trade and tariff regulations. Watch Customs, DGFT Notifications/circulars / public notices / policy changes on regular basis and pick up the points useful to the company and initiate actions to get the possible financial benefit.
• Any other Exim related work coordination and maintain statutory documentation.

Preferred candidate profile

Level of Education & Knowledge

Graduate degree preferably in Materials management.

Experience in general:

• At least 5-8 years relevant working experience in dispatch planning and outbound logistics & Export.
• Knowledge of Import-Export related logistics, laws, procedures, documents, etc.