Senior Executive (Back Office Operations & Payment Coordination)

Common Service Centres (CSC); Dadri; On-site; INR 400,000 - 600,000; Full time

Job summary

Common Service Centres (CSC) is seeking a Senior Executive to manage day-to-day back-office activities with a primary focus on invoice processing, payment coordination, documentation, reconciliation, and MIS reporting. The role requires strong coordination, accuracy, and ownership to independently track activities to closure.

The incumbent will coordinate with Finance, Business, Procurement, and other internal departments for timely processing and ensure proper documentation and confidentiality

Qualifications

• Minimum: Graduation from a recognized university.
• Post-Graduation/MBA or relevant professional qualification may be preferred.
• 3 years of relevant back-office experience in finance coordination, MIS, or administration.

Responsibilities

• Manage invoice receipt, verification, processing, and payment follow-up.
• Maintain systematic tracking of invoices and payments across statuses.
• Coordinate with Finance, Procurement, and internal departments for timely processing and closure of invoices/payments.
• Regularly follow up with partners, vendors, and internal stakeholders for pending documents and approvals.
• Prepare MIS reports, trackers, reconciliation statements, and management updates.
• Ensure proper documentation and record-keeping of invoices, approvals, payment details, and related correspondence.
• Identify long-pending cases and escalate as needed.
• Support preparation of PowerPoint presentations, Excel reports, and other documentation.
• Coordinate meetings, action points, and follow-ups as required.
• Provide back-office and administrative support to the business team.
• Ensure accuracy, confidentiality, and timely completion of assigned activities.
• Undertake any other business/operational responsibility assigned by reporting officer.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Email communication

Financial documentation

Data analysis

Education

Graduation

Post-Graduation/MBA

Job description

Job Purpose

The Senior Executive will be responsible for managing and coordinating day-to-day back-office activities, with a primary focus on invoice processing, payment coordination, documentation, reconciliation, and regular follow-up with internal teams and external partners/vendors. The role requires strong coordination skills, accuracy, ownership, and the ability to independently track activities until closure.

Key Roles & Responsibilities

• Manage and coordinate invoice receipt, verification, processing, and payment follow-up.
• Maintain systematic tracking of invoices and payments, including pending, processed, approved, on-hold, and paid cases.
• Coordinate with Finance, Business, Procurement, and other internal departments for timely processing and closure of invoices/payments.
• Regularly follow up with partners, vendors, and internal stakeholders for pending documents, invoices, approvals, and payment-related matters.
• Prepare and maintain MIS reports, trackers, reconciliation statements, and management updates.
• Ensure proper documentation and record-keeping of invoices, approvals, payment details, and related correspondence.
• Identify long-pending cases and proactively escal ... .
• Support preparation of PowerPoint presentations, Excel reports, business data, official letters, and other documentation.
• Coordinate meetings, action points, and follow-ups wherever required.
• Provide general back-office and administrative support to the business team.
• Ensure accuracy, confidentiality, and timely completion of assigned activities.
• Undertake any other business/operational responsibility assigned by the reporting officer from time to time.

Educational Qualification

• Minimum: Graduation from a recognized university/institution.
• Candidates with Post-Graduation/MBA or relevant professional qualification may be preferred.

Experience

• Minimum 3 years of relevant work experience in back-office operations, finance coordination, invoice/payment processing, MIS, administration, or similar functions.
• Experience in a large corporate, financial institution, government organization, PSU, or service organization will be an added advantage.

Technical Skills

Candidate must have sound working knowledge of:

• Microsoft Excel formulas, data management, filters, Pivot Tables, VLOOKUP/XLOOKUP, basic data analysis and MIS preparation.
• Microsoft Word official correspondence, documentation, formatting and report preparation.
• Microsoft PowerPoint – preparation of professional presentations and management updates.
• Email communication and digital documentation.
• Basic understanding of invoice processing, payment cycles, reconciliation and financial documentation.

Key Competencies

• Strong follow-up and coordination skills.
• Good written and verbal communication.
• High level of accuracy and attention to detail.
• Ability to manage multiple tasks and deadlines simultaneously.
• Strong ownership and closure-oriented approach.
• Ability to coordinate effectively with multiple departments and external stakeholders.
• Good analytical and problem-solving ability.
• Professional attitude with appropriate confidentiality while handling financial and business information.

Preferred Candidate Profile

The ideal candidate should be proactive, disciplined, organized, and strong in follow-up, with the ability to independently maintain trackers and ensure that invoices, payments, documentation, and other back-office activities are taken to their logical closure within defined timelines.