Associate

Smartstream Limited; Mumbai; On-site; INR 350,000 - 600,000; Full time

Job summary

Smartstream Limited in Mumbai is seeking an Associate to ensure timely and accurate invoice processing, monitor aging reports, manage escalations, and support backlog reduction in a fast-paced finance operations environment. You will work with internal teams, clients, and external stakeholders to resolve issues, maintain SLA adherence, and identify automation opportunities with strong Excel skills.

Ideal candidates have experience in Accounts Payable and a detail-oriented mindset to drive

Qualifications

• Experience in Accounts Payable and Invoice Processing.
• Strong Excel skills with data analysis and reporting.
• Ability to drive process improvements and automation opportunities.
• Excellent stakeholder management and communication skills.

Responsibilities

• Monitor invoice aging and outstanding management to ensure timely closure of invoices.
• Manage escalations and backlogs to minimize delays and business impact.
• Ensure adherence to SLAs and drive performance targets.
• Support planning, workload management, and backlog reduction initiatives.
• Prepare reports, dashboards, and operational metrics in Excel.
• Provide coaching and mentoring to team members.

Skills

Invoice Processing

Accounts Payable Operations

SLA Monitoring

Backlog Management

Process Improvement

Root Cause Analysis

Stakeholder Management

Team Leadership

Data Analysis

MS Excel

Education

Bachelor's degree in Finance or Accounting

Tools

MS Excel (Pivot Tables, VLOOKUP/XLOOKUP)

VBA / Excel Macros

Reporting

Job description

As an Associate , you will be responsible for ensuring the timely and accurate processing of invoices, monitoring outstanding invoices, managing escalations, and supporting backlog reduction initiatives. You will work closely with internal teams, clients, and external stakeholders to resolve issues, maintain SLA adherence, and deliver a high level of operational excellence. The role requires a detail-oriented professional with strong analytical and communication skills who can identify process improvement opportunities, support automation initiatives, and contribute to improving overall process efficiency. Proficiency in Microsoft Excel and experience in Accounts Payable, Invoice Processing, or Finance Operations environments will be an advantage. If you thrive in a fast-paced environment, enjoy solving operational challenges, and are passionate about continuous improvement, we'd love to hear from you. Monitor invoice outstandings and aging reports to ensure timely closure of pending invoices. Manage and elevate invoice processing issues proactively to minimize delays and business impact. Ensure adherence to defined SLAs and consistently achieve operational performance targets. Support invoice processing planning, workload management, and backlog reduction initiatives. Conduct regular team meetings and provide constructive feedback to team members. Drive process improvement and efficiency initiatives, including implementation of system or process enhancements. Identify automation opportunities to reduce manual efforts and improve productivity. Analyze root causes of non-STP (Straight Through Processing) invoices and recommend corrective actions. Collaborate with production teams to understand operational challenges and communicate key issues to management. Build and maintain strong relationships with clients, external counterparties, and internal stakeholders. Prepare and maintain reports, dashboards, and operational metrics using Excel. Support training, mentoring, and development of team members. Stay updated on industry trends, best practices, and process developments. Ensure compliance with company policies, code of conduct, and HR guidelines.

Required Skills & Competencies

Functional Skills

• Invoice Processing and Accounts Payable Operations
• Invoice Aging & Outstanding Management
• Escalation Management
• SLA Monitoring and Compliance
• Backlog Management
• Process Improvement & Operational Efficiency
• Root Cause Analysis
• Stakeholder Management

Technical Skills

• Advanced MS Excel (Pivot Tables, VLOOKUP/XLOOKUP, Formulas, Reporting)
• VBA / Excel Macros (preferred)
• Data Analysis and Reporting
• Process Automation Exposure
• Knowledge of Straight Through Processing (STP) concepts

Soft Skills

• Strong Communication and Presentation Skills
• Client and Vendor Relationship Management
• Team Collaboration and Leadership
• Problem-Solving and Analytical Thinking
• Planning and Organizational Skills
• Ability to Influence and Drive Change
• Coaching and Mentoring Ability
• Attention to Detail and Time Management
• Business Knowledge Understanding of Accounts Payable / Invoice Lifecycle Processes
• Knowledge of SG business operations (preferred)
• Understanding of audit, compliance, and governance requirements
• Awareness of industry trends and operational best practices

Ideal Candidate Profile

Experience in Accounts Payable, Invoice Processing, Shared Services, Finance Operations, or BPO/KPO environments. Strong Excel and reporting capabilities. Proven experience in managing invoice backlogs, escalations, and SLA-driven operations. Demonstrated ability to identify and implement process improvements and automation opportunities. Excellent stakeholder management and team collaboration skills.