Senior Executive Assistant Operations, Administration & HR Support

Panakjnidhi; Dadri; On-site; INR 1,200,000 - 1,800,000; Full time

Job summary

Panakjnidhi seeks a seasoned Senior Executive Assistant to support the CEO and senior management across administration, operations, and HR functions. The role involves managing calendars, travel, meetings, and follow-ups, while coordinating cross‑functional activities and ensuring confidential handling of information.

The candidate should have 5+ years in executive support, strong communication, organisational skills, and experience in HR recruitment and basic finance coordination.

Qualifications

• 5+ years of experience in Executive Assistance or Senior Administration.
• Experience working directly with a CEO or senior management.
• Strong coordination, follow-up, and confidentiality skills.
• Basic understanding of HR recruitment and finance coordination.

Responsibilities

• Provide high-level executive support to the CEO and senior management.
• Manage calendars, travel, meetings, agendas, and follow-up trackers.
• Coordinate operations across departments and maintain trackers & dashboards.
• Support HR recruitment, onboarding, and candidate tracking.
• Handle administrative tasks, vendor coordination, and accounting-related coordination.

Skills

Executive assistance

Senior administration

Operations coordination

HR support

MS Office / Google Workspace

Tools

MS Office

Google Workspace

Excel/Sheets

Job description

Position: Senior Executive Assistant Operations, Administration & HR Support

Experience: 5+ Years

Location: Noida

Employment Type: Full-Time

About the Role

We are looking for a highly experienced and proactive Senior Executive Assistant with 5+ years of experience in Executive Assistance, Senior Administration, Operations Coordination, and HR Support.

The ideal candidate should have experience working directly with senior management or a CEO and should be capable of independently managing executive responsibilities, coordinating day-to-day business operations, handling administrative functions, supporting recruitment and hiring, and managing basic accounts/finance coordination.

This is a hands-on, ownership-driven role requiring excellent communication, coordination, follow-up, confidentiality, organisation, and problem-solving skills.

Key Responsibilities

1. Executive & Senior Management Support

• Provide high-level executive and administrative support to the CEO/Senior Management.
• Manage calendars, meetings, appointments, schedules, travel, and day-to-day executive requirements.
• Prepare meeting agendas, MOMs, action points, and follow-up trackers.
• Track important decisions, deadlines, and pending actions.
• Coordinate with internal teams and external stakeholders on behalf of senior management.
• Handle confidential and sensitive information with complete discretion.
• Ensure timely execution and follow-up of tasks assigned by senior management.

2. Operations Coordination

• Support senior management in managing day-to-day business operations.
• Coordinate with multiple departments to ensure smooth execution of operational activities.
• Monitor operational tasks, timelines, and deliverables.
• Identify delays or coordination gaps and proactively follow-up for resolution.
• Maintain operational trackers, reports, and dashboards.
• Ensure effective communication between management and teams.
• Support basic accounts/finance coordination, including invoice tracking, expense records, and payment follow-ups.

3. Administration

• Independently manage and coordinate administrative functions.
• Handle office administration, documentation, records, and internal coordination.
• Coordinate with vendors, service providers, and external partners.
• Maintain administrative trackers, reports, and important documentation.
• Support accounts-related documentation and vendor payment follow-ups.
• Take ownership of administrative issues and ensure timely closure.

4. HR & Recruitment Support

• Support end-to-end recruitment and hiring activities across functions.
• Understand job requirements and coordinate with management to close open positions.
• Source candidates through job portals, recruitment agencies, referrals, and other channels.
• Screen CVs and shortlist candidates based on role requirements.
• Coordinate interviews with candidates and senior management/interview panels.
• Maintain recruitment trackers and provide regular hiring updates.
• Support joining, onboarding, and employee documentation.
• Maintain confidentiality of candidate and employee information.

5. Management Coordination & Follow-ups

• Act as a strong coordination point between senior management and internal teams.
• Communicate important instructions and decisions and ensure follow‑through.
• Maintain delegation/task trackers and monitor completion.
• Regularly follow up with team members on pending deliverables.
• Escalate critical delays or issues to senior management proactively.
• Prepare status updates, reports, MOMs, and management updates whenever required.

Required Skills & Competencies

• 5+ years of relevant experience in Executive Assistance, Senior Administration, Operations, or similar roles.
• Proven experience working directly with a CEO or Senior Management.
• Strong understanding of business operations and administrative processes.
• Practical understanding of HR recruitment and hiring.
• Basic knowledge of accounts/finance coordination such as invoices, expenses, and payment follow-ups is a strong advantage.
• Excellent coordination and follow-up skills.
• Strong written and verbal communication.
• Excellent organisational and time-management skills.
• Ability to manage multiple priorities simultaneously.
• Strong problem-solving and decision-making skills.
• High level of professionalism, discretion, and confidentiality.
• Proactive approach with the ability to anticipate requirements.
• Strong ownership and ability to work independently.
• Good command of MS Office, Google Workspace, Excel/Google Sheets, presentations, email, and business communication tools.
• Ability to prepare professional reports, trackers, MOMs, and management updates.

Ideal Candidate

The ideal candidate should have already worked at a senior level and understand how to support management beyond routine administrative tasks.

We are specifically looking for someone with practical experience across:

• Executive Assistance + Senior Administration + Operations Support + HR Hiring + Light Accounts/Finance Coordination + Management coordination

The candidate should be mature, highly .