Senior Executive/Assistant Manager - Planning

Trimex Food Pvt Ltd; New Delhi; On-site; INR 400,000 - 600,000; Full time

Job summary

Trimex Food Pvt Ltd in Delhi is seeking a proactive project coordinator to manage planning, scheduling, vendor coordination, and procurement for multiple food processing projects. The role requires coordinating with internal departments to ensure smooth execution and timely resolution of delays.

You will prepare daily/weekly/monthly project reports, maintain trackers, monitor material availability, and drive project closure with thorough documentation, invoices, warranties, and handover

Responsibilities

• Project Planning & Scheduling: Prepare project plans, timelines, milestones, and activity schedules.
• Vendor Coordination: Coordinate with vendors, contractors, suppliers, and service providers; follow up on quotations, drawings, approvals, POs, deliveries, and installation.

Job description

Role & responsibilities

Project Planning & Scheduling

Prepare project plans, timelines, milestones, and activity schedules.

Track project progress against planned timelines.

Coordinate with internal departments to ensure smooth execution.

Identify delays and coordinate corrective/recovery actions.

Vendor Coordination

Coordinate with vendors, contractors, suppliers, and service providers.

Follow up on quotations, drawings, approvals, purchase orders, deliveries, and installation.

Maintain vendor-wise trackers and ensure timely completion of commitments.

Resolve coordination issues between vendors and project/site teams.

Material Sourcing & Procurement Coordination

Identify material requirements based on project schedules.

Coordinate with procurement and vendors for timely sourcing and delivery.

Follow up on material availability, dispatch, transportation, and site receipt.

Monitor critical/long-lead items and highlight potential delays in advance.

Reports & Trackers

Prepare daily, weekly, and monthly project reports.

Maintain project trackers for:

Prepare MIS reports and management dashboards.

Project Closure

Track all pending activities through to completion.

Coordinate snag-list and punch-point closure.

Ensure documentation, handover, invoices, warranties, and other closure requirements are completed.

Maintain a project closure tracker and ensure timely closure of outstanding items.