Senior Executive/ Assistant Manager Engineering Project-Indore

Rubicon Research; Indore District; On-site; INR 1,800,000 - 3,000,000; Full time

Job summary

Rubicon Research in Indore invites experienced professionals to lead mechanical and process equipment projects within pharma manufacturing. The role focuses on planning, scheduling, budgeting, and coordinating with internal teams, consultants, and vendors to ensure successful project delivery.

You will oversee OSD equipment installation, HVAC & cleanroom systems, utilities, electrical infra, and qualification activities (IQ/OQ/PQ), while ensuring GMP compliance, safety, and timely handover

Qualifications

• Hands-on experience in Greenfield and Brownfield pharma projects.
• Experience in project estimation and scope preparation.
• Knowledge of GMP, WHO, USFDA and Schedule M awareness.

Responsibilities

• Plan and execute projects; lead greenfield, brownfield, capacity expansion and facility modifications.
• Prepare schedules, monitor progress, ensure timely completion within approved budgets.
• Coordinate with internal stakeholders, consultants, vendors and contractors throughout the project lifecycle.
• Oversee installation, commissioning and handover of OSD manufacturing equipment (dispensing systems, granulation equipment, FBD, RMG, etc.).
• Coordinate FAT, SAT, IQ, OQ with OEMs and validation teams.
• Ensure GMP compliance and safety during project execution; maintain proper documentation.

Skills

OSD Projects

HVAC Systems

Utility Systems

FAT IQOQ

AutoCAD

Project Planning

Vendor Management

CAPEX Management

GMP/WHO/USFDA

MS Project

Tools

MS Project

Job description

Role & responsibilities

• Project Planning & Execution
• Lead execution of greenfield, brownfield, capacity expansion, and facility modification projects.
• Prepare project schedules, monitor progress, and ensure timely completion within approved budgets.
• Coordinate with internal stakeholders, consultants, vendors, and contractors throughout the project lifecycle.
• Monitor project risks and drive timely closure of project deliverables.

Mechanical & Process Equipment Projects

• Lead installation, commissioning, and handover of OSD manufacturing equipment such as:
• Dispensing Systems, Granulation Equipment, Fluid Bed Dryers (FBD), Rapid Mixer Granulators (RMG)
• Compression Machines, Coating Machines, Capsule Filling Machines, Packing Equipment
• Review equipment layouts and utility requirements.
• Coordinate FAT, SAT, installation, and qualification activities with OEMs and validation teams.
• Ensure equipment installation complies with approved drawings and GMP requirements.

HVAC & Cleanroom Projects

• Coordinate design review, installation, testing, and commissioning of HVAC systems for Grade C & Grade D classified areas.
• Review HVAC layouts, duct routing, airflow concepts, pressure cascades, and cleanroom requirements.
• Support AHU, Dehumidifier, Dust Collector, Chiller, and Ventilation System projects.
• Coordinate air balancing, HEPA integrity testing, and cleanroom qualification activities.
• Ensure HVAC systems meet approved temperature, RH, pressure differential, and cleanroom requirements.

Utility & Infrastructure Projects

• Execute utility-related projects including:
• Chiller Systems, Cooling Towers, Air Compressors, Vacuum Systems
• Purified Water Systems, DG Sets.

Electrical Infrastructure

• Coordinate utility integration with manufacturing and facility systems.
• Support utility capacity assessment and future expansion planning.

Qualification & Validation Support

• Coordinate IQ, OQ, and PQ activities for equipment, utilities, and HVAC systems.
• Review qualification protocols and reports in coordination with QA and validation teams.
• Ensure project documentation is available for regulatory and

GMP compliance requirements.

• Support execution of validation master plans related to projects.
• Vendor & Contractor Management
• Participate in technical evaluation of vendors and contractors.
• Review vendor documents, GA drawings, utility requirements, and technical submissions.
• Monitor site execution activities and ensure compliance with approved specifications.
• Track contractor performance, quality, safety, and project milestones.

CAPEX & Project Cost Management

• Assist in preparation of project budgets and CAPEX proposals.
• Monitor project costs against approved budgets.
• Support procurement activities through technical recommendations and bid evaluations.
• Ensure optimum utilization of project resources and budgets.

Documentation & Compliance

• Review URS, layout drawings, P&IDs, equipment specifications, and engineering documents.
• Ensure proper project documentation, as-built drawings, and handover dossiers.
• Support change controls, deviations, and project-related documentation activities.

Safety & EHS

• Ensure compliance with GMP, EHS, and engineering safety requirements during project execution.
• Monitor contractor safety practices and permit systems.
• Participate in risk assessments and project safety reviews.
• Ensure compliance with LOTO, work-at-height, hot work, and confined space procedures wherever applicable.

Additional Skills & Competencies

• OSD Manufacturing Equipment Projects
• HVAC Systems (Grade C & D)
• Utility Systems Integration
• FAT / SAT / IQ / OQ Coordination
• AutoCAD & Layout Review
• Project Planning & Scheduling
• Vendor Management
• CAPEX Management
• GMP, WHO, USFDA & Schedule M Awareness
• MS Project

Audit Support & Continuous Improvement

• Represent HVAC engineering during regulatory and customer audits.
• Ensure HVAC & BMS systems remain continuously audit-ready with updated documentation.
• Lead continuous improvement initiatives for HVAC performance, energy efficiency, and compliance.

Utilities & Energy Management

• Oversee operation and maintenance of utilities (HVAC, boilers, chillers, compressors, DG sets, ETP, STP) as needed
• Implement energy conservation and cost-reduction initiatives
• Conduct risk assessments and ensure compliance with safety regulations
• Investigate incidents and implement preventive measures.
• Ensure HVAC installation and modifications meet EHS standards (LOTO, electrical safety, confined space).
• Conduct risk assessments for HVAC/BMS modifications and commissioning activities.

Preferred candidate profile

Candidate should have hands on experience in Green field, Brown filed project, project estimation, Project scope preparation etc, specially in Pharma industry.