Senior Executive - Admin & Maintenance

Aspira Pathlab & Diagnostics; Mumbai Suburban; On-site; INR 600,000 - 800,000; Full time

Job summary

Aspira Pathlab & Diagnostics in Mumbai is seeking an experienced facilities & maintenance professional to oversee multi-centre operations, ensure electrical reliability, and coordinate new centre setups. You will manage administration, asset records, and vendor relationships to sustain uninterrupted services.

The role requires 5–10 years in facility management within healthcare settings, with a Diploma/Degree in Electrical Engineering or related field.

Qualifications

• Diploma/degree in Electrical or related field required.
• 5–10 years of FM/maintenance experience.
• Experience in hospitals/diagnostic centres preferred.
• Strong coordination and administrative skills.

Responsibilities

• Attend and resolve electrical breakdowns across all centres.
• Perform routine electrical maintenance and basic repairs of ACs, refrigerators, centrifuges, CCTV cameras, water purifiers.
• Troubleshoot electrical, internet, and telephone connectivity issues.
• Coordinate end-to-end infrastructure setup for new centres and review drawings.
• Ensure cleanliness, supervise housekeeping, and procure admin items.
• Coordinate with government authorities and ensure licences and compliance renewals.
• Manage assets and plan centre closures/relocations.

Skills

Electrical maintenance

Facility management

Vendor management

Centre operations

Asset management

Education

Diploma/Degree in Electrical Engineering

Job description

Key Roles & Responsibilities

1. Facility Maintenance

• Attend and resolve electrical breakdowns across all centres.
• Perform routine electrical maintenance and basic repairs of:
• Air Conditioners (AC)
• Refrigerators
• Centrifuges
• CCTV Cameras
• Water Purifiers
• Troubleshoot electrical, internet, and telephone connectivity issues.
• Maintain and monitor electrical backup systems, including UPS and inverters.
• Coordinate and supervise plumbing, carpentry, painting, civil, and general maintenance work.

2. New Centre Setup & Project Coordination

• Coordinate end-to-end infrastructure setup for new centres.
• Review architectural drawings and coordinate implementation.
• Evaluate vendors and contractors.
• Obtain quotations and prepare cost estimates.
• Supervise project execution to ensure timely completion.
• Arrange electrical wiring, LAN networking, and analyser interface connectivity.
• Coordinate installation of laboratory equipment and accessories.

3. Administrative Responsibilities

• Ensure cleanliness and maintenance of all centres and the Central Laboratory.
• Supervise housekeeping activities.
• Procure day-to-day administrative items as required by various departments.
• Arrange and process payments for minor repair and maintenance expenses.
• Coordinate with internal teams for smooth administrative operations.

4. Statutory & Regulatory Compliance

• Coordinate with government authorities such as:
• Adani Electricity
• MTNL
• BMC
• Handle documentation, renewal, and compliance for:
• Shop & Establishment Licence
• Biomedical Waste Membership
• MPCB Compliance
• PCPNDT Registration
• SMS Documentation
• Complete documentation required for opening new centres.
• Ensure timely submission and renewal of statutory licences and utility connections.

5. Utility & Vendor Management

• Coordinate payment and submission of:
• Electricity Bills
• Internet Bills
• Other utility bills
• Manage vendor relationships for maintenance and facility services.
• Coordinate biomedical waste collection and transportation.
• Support logistics for laboratory material movement across centres.

6. Asset Management

• Maintain the Fixed Asset Register.
• Conduct half-yearly physical verification of assets.
• Update records for additions, transfers, disposals, and replacements.
• Ensure proper asset identification and documentation.

7. Centre Closure & Relocation

• Plan and coordinate centre closure activities.
• Arrange transportation, labour, and logistics.
• Supervise shifting of:
• Laboratory analysers
• Furniture
• Office equipment
• IT infrastructure
• Electrical equipment

Qualification

• Diploma/Degree in Electrical Engineering, Mechanical Engineering, Facility Management, or a related field.

Experience

• 5 to 10 years of experience in Administration, Facility Management, or Maintenance.
• Experience in hospitals, diagnostic centres, pathology laboratories, or healthcare facilities is preferred.