Senior Executive

Keka Technologies Private Limited; India; On-site; INR 400,000 - 700,000; Full time

Job summary

CLOUDSUFI is seeking a proactive Admin & Operations professional to manage office administration, facilities, assets, travel, vendors, and day-to-day operations from our India office. The ideal candidate is street-smart, resourceful, and comfortable multitasking, with the ability to take ownership of tasks end-to-end and ensure a well-organized, confidential work environment.

This role requires working from the office five days a week and coordinating with cross-functional teams and external

Qualifications

• 2–6 years of experience in administration, facilities, or workplace operations.
• Hands-on facility management and setting up new office premises.
• Experience in asset management, laptop procurement, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.

Responsibilities

• Manage day-to-day office facilities and administration operations.
• Support the setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure the workplace is well-maintained, organized, and operational at all times.
• Coordinate with vendors and service providers and ensure timely delivery of services.

Skills

Facilities management

Travel management

Vendor coordination

Office administration

Tools

Keka

Job description

CLOUDSUFI, a Google Cloud Premier Partner, is a global leading provider of data-driven digital transformation across cloud-based enterprises. With a global presence and focus on Software & Platforms, Life sciences and Healthcare, Retail, CPG, financial services and supply chain, CLOUDSUFI is positioned to meet customers where they are in their data monetization journey.

Our Values

We are a passionate and empathetic team that prioritizes human values. Our purpose is to elevate the quality of lives for our family, customers, partners and the community.

Equal Opportunity Statement

CLOUDSUFI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified candidates receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation and national origin status. We provide equal opportunities in employment, advancement, and all other areas of our workplace. Please explore more at https://www.cloudsufi.com/

Role Overview

We are looking for a proactive, hands-on Admin & Operations professional who can independently manage office administration, facilities, assets, travel, vendors, and day-to-day operational requirements. The ideal candidate should be street-smart, resourceful, comfortable multitasking, and willing to take ownership of tasks end-to-end.

Key Responsibilities

Facilities & Office Management

• Manage day-to-day office facilities and administration operations.
• Support the setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure the workplace is well-maintained, organized, and operational at all times.
• Coordinate with vendors and service providers and ensure timely delivery of services.

Asset & IT Administration

• Manage office assets, including laptops, equipment, furniture, and other workplace assets.
• Coordinate laptop procurement, allocation, tracking, and maintenance.
• Maintain accurate asset records and ensure proper documentation.
• Coordinate with internal IT teams/vendors for hardware and office technology requirements.
• Support office setup from an equipment and infrastructure perspective.

Travel & Logistics

• Independently manage domestic and international travel arrangements, including flights, hotels, local transportation, and related bookings.
• Coordinate travel requirements for employees and business stakeholders.
• Manage travel-related vendors and resolve booking/logistical issues proactively.
• Support ad-hoc errands and business logistics as required.

Systems & Process Management

• Maintain and update administrative records and documentation.
• Experience with Keka or similar HR/administration platforms will be an advantage.
• Support the implementation and rollout of the Keka Travel module.
• Identify opportunities to streamline administrative and operational processes.

General Administration

• Handle multiple administrative and operational responsibilities based on business requirements.
• Coordinate with employees, management, vendors, and external partners.
• Take ownership of urgent/ad-hoc operational requirements and ensure timely closure.
• Maintain a high level of confidentiality and professionalism while handling company information and assets.

Requirements

• 2–6 years of experience in administration, facilities, workplace operations, or a similar role.
• Hands-on experience in facility management and setting up new office premises.
• Experience in asset management, laptop procurement, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.
• Working knowledge of Keka or similar HR/admin platforms is preferred.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proactive, resourceful, and comfortable handling hands-on operational tasks.
• Ability to work independently and take ownership of responsibilities.
• Willingness to work from the office 5 days a week.
• Ability and willingness to travel locally for office errands, vendor coordination, and operational requirements.