Senior Executive

AIS; Gurugram District; On-site; INR 1,200,000 - 2,400,000; Full time

Job summary

AIS is seeking a dynamic professional for its Legal & Sec. Dept. The role covers secretarial activities, contract management, legal research and compliance across AIS and group companies. You will prepare board papers, AGM documents, and ensure ROC filings while coordinating audits and regulatory requirements.

Key tasks include drafting minutes, maintaining registers, and vetting complex contracts for domestic and international transactions, with exposure to SEBI and RBI guidelines.

Qualifications

• Experience in secretarial duties including minutes and agendas.
• Exposure to ROC filings, corporate compliances and annual returns.
• Ability to draft and vet contracts including SLA/NDAs and MSAs.
• Knowledge of SEBI listing obligations and corporate governance.

Responsibilities

• Draft agenda papers for board and committee meetings and minutes.
• Prepare AGM documents, notices, and related reports.
• Maintain statutory registers and ROC filings; ensure compliance filings.
• Coordinate with auditors, banks and RBI for annual filings and due diligence.
• Draft and vet various contracts and manage contract databases.

Skills

Secretarial Activities

Contract Drafting

Legal Compliance

Legal Research

Board Meeting Coordination

Job description

Role Description A dynamic role in a Legal & Sec. Dept. which involvesSecretarial Activities including preparation of Agendas and Minutes,necessary filings with ROC, compliances etc., Contract Drafting &Management, Legal Support, Legal Research and Legal Compliance.

Role purpose Position in a Corporate Legal & Sec. Dept. of AIS with abalanced profile of Secretarial Activities, Contract Management, LegalCompliances and Legal Research.

Responsibilities Heads KRA (Key ResultAreas) KPI (KeyPerformance Indicators)

SecretarialActivities & Compliances (70% of the profile)

• Drafting agenda papers forconducting Board and its Committee Meeting(s) viz. Audit & RiskManagement Committee, Nomination & Remuneration Committee, CorporateSocial Responsibility Committee, Stakeholders’ Relationship Committee andalso for exclusive meetings of the Independent Directors;
• Drafting all requisite documents for Annual General Meetings (AGMs), viz.Chairman’s speech, expected Queries & Answers, proceedings of AGM, etc.for conducting the AGM;
• Preparing Annual Reports (including Directors’ Reports, CorporateGovernance Reports, Notices of Annual General Meetings, BusinessResponsibility Reports, etc.) of AIS and Group Companies. Coordinating withvarious agencies and service providers involved in the process of editing,publication and dispatch of the same;
• Assist in convening Board and Committee Meetings;
• Assist in convening all General Meetings of AIS & Group Companies andensuring various Compliances of e-voting and voting through poll;
• Preparation of Board, Committee & General meeting minutes;
• Updating and maintaining Statutory Registers & Records of theCompany;
• Filing of various ROC forms;
• Annual Filing of AIS and Group Companies;
• Filing of Annual Return of Financial Assets & Liabilities with RBIand half yearly due diligence reports with Bankers to the Company;
• Quarterly, event based & annual compliances under SEBI (ListingObligations and Disclosure Requirements) Regulations, 2015;
• Compliances under the SEBI (SAST) Regulations and the SEBI (Prohibitionof Insider Trading) Regulations;
• Prepare formats of quarterly and year end results of the Company as perSEBI, Companies Act, 2013, Indian Accounting Standards (erstwhile GAAP) andstock exchanges;
• Preparing and obtaining disclosures from Directors;
• Vetting of loan documents filing registration, modification &satisfaction of Charges with ROC;
• Assist the Company with regard to various Internal and ExternalAudits;
• Assist in dividend disbursement activity and transfer of unpaid dividendto Investors’ Education and Protection Fund;
• Resolve shareholders’ queries related to transfer, transmission, issuanceof duplicate share certificates, dividend, etc;
• Handling registrar and sharetransfer agent for various matters
• Work on special assignments.
• Adhere to timelines forsending agendas and supporting papers for board and committee meetings.
• Timely filing of ROC forms and annual filings.
• Timely dispatch of Annual Reports
• Timely filing of quarterly, monthly & annual complainces with ROC,SEBI, RBI, Banks, Stock Exchanges, etc.
• Ensure accurate format preparation of Financial results, QuarterlyReports, etc.

Contract Drafting & Contract Management (25%of the profile)

• Drafting andvetting various contracts like SLA’s, PPA’s, NDA’s, Sales Contracts, SupplyContracts, Master Service Agreements, Lease Deeds, Leave and LicenseAgreements, Technical Services Agreements RFQ' & RFP's etc.
• Draft and negotiate legal and technical provisions of contracts forcomplex domestic and international business transactions.
• Maintaining a track record of Contracts entered into by the company andkeeping the database updated with respect to the same.
• Effectively veting legal agreementsthrough Legal and technical aspects.
• Regularly updating repository.

Legal Compliance (5% of the profile)

• To take an overview of various Legal compliances (HR & Admin, Tax compliance, Healthand Safety compliance etc).
• Keeping regular check across AIS onadherence of applicable laws.