Company Secretary

SMC Group; India; On-site; INR 600,000 - 900,000; Full time

Job summary

Darwinbox Digital Solutions Pvt. Ltd.

in India seeks a motivated professional to manage secretarial and compliance matters, overseeing executive roles for various compliance issues and vetting statutory documents to safeguard the company from penalties. You will assist senior personnel across Group Companies, develop compliant mechanisms, and handle filings with ROC and regulators while coordinating with stock exchanges and regulatory bodies.

Qualifications

• PG specialization (LLM/MBA LLM) or Graduate (LLB) with 13+ years of work experience in the Banking & Finance Industry.
• Experience in secretarial matters, compliance and handling statutory filings with ROC and regulators.
• Proficiency in MS Office and CRM software; knowledge of NCFM modules.

Responsibilities

• Manage secretarial and compliance matters to safeguard the company from statutory penalties.
• Assist senior personnel in compliance of secretarial matters across Group Companies.
• Draft and file statutory returns and documents with ROC and regulators.
• Coordinate General Meetings and Board Meetings; manage postal ballot resolutions.
• Prepare minutes for AGM/EGM/Board meetings and maintain company records.
• Liaise with NSDL/CDSL, stock exchanges, and regulatory authorities.
• Maintain MIS on secretarial activities and support decision making.

Skills

Secretarial expertise

Regulatory liaison

Interpersonal skills

Education

LLB / LLM / MBA (LLM)

Tools

MS Office

CRM software

NCFM modules

Job description

2 - 5 Years

Regular

Job Description

JOB RESPONSIBILITIES

Responsible for managing secretarial and other compliance related matters, perform executive role for variouscompliance issues, vetting of statutory documents and other related works so as to safeguard the Companyfrom various statutory penal provisions. Ensure implementation of department's philosophy, procedures andreporting.

• Responsible to assist to senior personnel in compliance of overall secretarial matters of all theGroup Companies.
• To assist in development of a vibrant compliance mechanism to avoid any future difficulties withrespect to all concerned laws of the land.
• Responsible for drafting and filing of statutory returns, forms and various documents withRegistrar of Companies and various regulatory authoritiesHandle compliances under various corporate laws.
• Assist in conducting General Meeting and Board Meetings.
• Responsible to assist in passing the resolutions by postal ballot.
• Drafting of various types of resolutions to be submitted with various authorities for variedpurposes.
• Takes care of drafting and vetting of various secretarial/statutory documents.
• Assists in getting the securities listed with various Stock Exchange(s).
• Conduct inspection on regular basis and getting certified copies of documents from MCA Portal.
• Coordinating with the head office and exchange, regarding all important secretarial and legalissues.
• To maintain liaison with National Securities Depository Ltd. (NSDL), Central DepositoryServices (India) Ltd. (CDSL), Stock exchange, various government agencies, regulatoryauthorities like SEBI/IRDA and RTA etc.
• Preparation of requisite resolutions for Bank Accounts and related operational matters.
• Taking care of all the formalities regarding the incorporation of the Company.
• Responsible for preparation of minutes of the meeting for- Annual General Meeting (AGM),Extraordinary General Meeting (EGM), and Board Meeting.
• Assist in conducting the various meetings of the Company whether it is of Board,Shareholders’/Creditors’.
• Coordination with other departments for compilation of information etc required for formationetc of new Company.
• Assist in the Preparation of MIS about summary of the secretarial working of the unit.
• Responsible for preparation and maintenance of all the files related to Registrar of Companies,Resolutions etc.
• Ensuring yearly periodical filing of all the papers of Company with the Registrar of Companiessuch as Profit & Loss accounts, Balance sheets etc.
• Deal with numerous regulatory authorities like Ministry of Corporate Affairs, registrar ofCompanies, Company Law Board, Ministry of Finance etc.
• Assists in handling and resolving the queries of Shareholders of the Company.
• Correspond with NSDL/CDSL as and when required.
• Assists in the preparation of MIS and various other reports to apprise top management of theroutine secretarial operations and assist the critical decision making.
• Assists in Dealing with the regulators like exchange officials with respect to listing and brokingmatters.
• Responsible for the documentation regarding charge filling with various banks.
• Coordination with the Registrar of the Companies.
• Responsible for coordinating with stock exchanges on regular basis.
• Assists to ensure compliance of all necessary Corporate Laws.

B. Internal/External Responsiveness

• Resolution of Employee queries within TAT/responsiveness within TAT (internal/external clients).
• Customer/Client relationship Management.

C. Internal process Perspective

• Compliance of Organization’s philosophy, procedures and Policies.
• (0% violation of policies ). MIS /Data Management (Protection & Confidentiality).
• Liaison with various departments. CRM usage.

D. Innovation & Learning Perspective

• Updated Knowledge of latest market Trends/Policies of BSE/NSE etc.
• New initiatives/ Processes/ Ensure training (self) as organized by Organization's L&D division/ Participation in Emp. Centric Org. Activities/ Surveys/ Seminars.

JOB RESPONSIBILITIES

Responsible for managing secretarial and other compliance related matters, perform executive role for variouscompliance issues, vetting of statutory documents and other related works so as to safeguard the Companyfrom various statutory penal provisions. Ensure implementation of department's philosophy, procedures andreporting.

Business/ Operational/ Functional/ Financial Perspective

• Responsible to assist to senior personnel in compliance of overall secretarial matters of all theGroup Companies.
• To assist in development of a vibrant compliance mechanism to avoid any future difficulties withrespect to all concerned laws of the land.
• Responsible for drafting and filing of statutory returns, forms and various documents withRegistrar of Companies and various regulatory authoritiesHandle compliances under various corporate laws.
• Assist in conducting General Meeting and Board Meetings.
• Responsible to assist in passing the resolutions by postal ballot.
• Drafting of various types of resolutions to be submitted with various authorities for variedpurposes.
• Takes care of drafting and vetting of various secretarial/statutory documents.
• Assists in getting the securities listed with various Stock Exchange(s).
• Conduct inspection on regular basis and getting certified copies of documents from MCA Portal.
• Coordinating with the head office and exchange, regarding all important secretarial and legalissues.
• To maintain liaison with National Securities Depository Ltd. (NSDL), Central DepositoryServices (India) Ltd. (CDSL), Stock exchange, various government agencies, regulatoryauthorities like SEBI/IRDA and RTA etc.
• Preparation of requisite resolutions for Bank Accounts and related operational matters.
• Taking care of all the formalities regarding the incorporation of the Company.
• Responsible for preparation of minutes of the meeting for- Annual General Meeting (AGM),Extraordinary General Meeting (EGM), and Board Meeting.
• Assist in conducting the various meetings of the Company whether it is of Board,Shareholders’/Creditors’.
• Coordination with other departments for compilation of information etc required for formationetc of new Company.
• Assist in the Preparation of MIS about summary of the secretarial working of the unit.
• Responsible for preparation and maintenance of all the files related to Registrar of Companies,Resolutions etc.
• Ensuring yearly periodical filing of all the papers of Company with the Registrar of Companiessuch as Profit & Loss accounts, Balance sheets etc.
• Deal with numerous regulatory authorities like Ministry of Corporate Affairs, registrar ofCompanies, Company Law Board, Ministry of Finance etc.
• Assists in handling and resolving the queries of Shareholders of the Company.
• Correspond with NSDL/CDSL as and when required.
• Assists in the preparation of MIS and various other reports to apprise top management of theroutine secretarial operations and assist the critical decision making.
• Assists in Dealing with the regulators like exchange officials with respect to listing and brokingmatters.
• Responsible for the documentation regarding charge filling with various banks.
• Coordination with the Registrar of the Companies.
• Responsible for coordinating with stock exchanges on regular basis.
• Assists to ensure compliance of all necessary Corporate Laws.

Team Development

• Guiding team members on various issues.Handling all teams and measuring their performance.
• Motivating the team to promote healthy competition amongst them.
• Manage the Team under him/her and evaluate them in terms of productivity and quality ofsourcingMotivate, Train and monitor the performance of the Subordinates.
• Assists the group with respect to updating their knowledge in secretarial and compliance matters,guidelines, circulars and practical implications thereof.
• Always use self motivation tools to uplift the confidence.
• Analyzing the potential of Subordinates and delegate responsibilities accordingly.
• Assist the subordinates when ever needed and instill Team spirit amongst the Team.

B. Internal/External Responsiveness

• Resolution of Employee queries within TAT/responsiveness within TAT (internal/external clients).
• Customer/Client relationship Management.

C. Internal process Perspective

• Compliance of Organization’s philosophy, procedures and Policies.
• (0% violation of policies ). MIS /Data Management (Protection & Confidentiality).
• Liaison with various departments. CRM usage.

D. Innovation & Learning Perspective

• Updated Knowledge of latest market Trends/Policies of BSE/NSE etc.
• New initiatives/ Processes/ Ensure training (self) as organized by Organization's L&D division/ Participation in Emp. Centric Org. Activities/ Surveys/ Seminars.

Team Development

• Guiding team members on various issues.
• Handling all teams and measuring their performance.
• Motivating the team to promote healthy competition amongst themManage the Team under him/her and evaluate them in terms of productivity and quality of sourcingMotivate, Train and monitor the performance of the Subordinates.
• Analyzing the potential of Subordinates and delegate responsibilities accordingly.
• Assist the subordinates when ever needed and instill Team spirit amongst the Team.

QUALIFICATION

• PG Specialization (LLM/MBA LLM) or Graduate (LLB) with 13+ years of work experience in the Banking & Finance Industry. (For Graduates 2 years should be added to the required years of experience in the relevant domain for a particular profile)

I.T SKILLS

• Knowledge of the MS Office.
• Knowledge of CRM software.

SPECIFIC SKILLS

• NCFM & various modules

CRITICAL COMPETENCIES

• Working with People & Influencing/ Interpersonal Skills
• Task Accomplishment and Result Oriented/ Achievement Oriented:
• Dependability & Sense Of Responsibility:
• Coordination/Team Handling & Control / Team Player
• Effective Intelligence & Decision Making/Vision & Business/Strategic Orientation
• IT Skills /Communication Skills

MEASURES OF SUCCESS/KRAS (KEY RESPONSIBILITY AREAS)

1. Accuracy in filing of all statutory returns and forms etc. with Registrar of Companies.

2. Efficiently handle all secretarial matters.

3. Ensures timeliness in drafting and filing of different documents and forms with variousregulatory authorities.

4. Maintaining discipline.

5. Filling of periodical statuary returns.

6. Coordination with all departments of the organization regarding execution of formalitiesmentioned in Companies Act

7. Timely filling of all the returns – periodical /need based.

8. Taking care of all the formalities regarding incorporation.

9. Keeping in safe custody Minutes of the meeting and Common Seal of the Company.

10. Print and keep in safe custody the Memorandum of Association & Articles of Association.

11. Managing complete documentation of all the Company related issues.

12. Assists in maintaining MIS regarding all Company details (Database Management System).

13. Ensures the usage of CRM

Job Snapshot

Updated Date

11-09-2024

Job ID

Job_403

Department

Corporate Affairs and Legal

Location