Senior Executive

Keka Technologies Private Limited; Greater Noida; On-site; INR 600,000 - 900,000; Full time

Job summary

CLOUDSUFI is seeking an proactive Admin & Operations professional to manage office administration, facilities, assets, travel, vendors, and day‑to‑day operations. The role requires ownership of tasks end‑to‑end and the ability to multitask in a fast‑paced environment.

The candidate should be street‑smart, resourceful, and willing to work from the office 5 days a week, with travel as needed. Experience with Keka is a plus, and the position notes setup and operationalization of new office premises.

Qualifications

• 2–6 years of experience in administration, facilities, workplace operations, or similar.
• Hands‑on experience in facility management and setting up new office premises.
• Experience in asset management, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.
• Working knowledge of Keka or similar HR/admin platforms is preferred.
• Proactive, resourceful and able to work independently.

Responsibilities

• Manage day‑to‑day office facilities and administration operations.
• Support setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure workplace is well‑maintained, organized and operational.
• Coordinate with vendors and service providers for timely delivery of services.
• Manage office assets, including laptops, equipment, furniture, and other workplace assets.
• Coordinate laptop procurement, allocation, tracking, and maintenance.
• Maintain accurate asset records and ensure proper documentation.
• Coordinate with internal IT teams/vendors for hardware and office tech requirements.
• Support office setup from an equipment and infrastructure perspective.
• Independently manage domestic and international travel arrangements including flights, hotels, local transport.
• Coordinate travel requirements for employees and stakeholders.
• Manage travel‑related vendors and resolve booking/logistical issues proactively.
• Support ad‑hoc errands and business logistics as required.
• Maintain and update administrative records and documentation.
• Identify opportunities to streamline administrative and operational processes.

Skills

Administration

Facilities management

Vendor management

Travel coordination

Multitasking

Communication skills

Office operations

Tools

Keka

Job description

Our Values

We are a passionate and empathetic team that prioritizes human values. Our purpose is to elevate the quality of lives for our family, customers, partners and the community.

Equal Opportunity Statement

CLOUDSUFI is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified candidates receive consideration for employment without regard to race, colour, religion, gender, gender identity or expression, sexual orientation and national origin status. We provide equal opportunities in employment, advancement, and all other areas of our workplace. Please explore more at https://www.cloudsufi.com/

Role Overview

We are looking for a proactive, hands‑on Admin & Operations professional who can independently manage office administration, facilities, assets, travel, vendors, and day‑to‑day operational requirements. The ideal candidate should be street‑smart, resourceful, comfortable multitasking, and willing to take ownership of tasks end‑to‑end.

Key Responsibilities

Facilities & Office Management

• Manage day‑to‑day office facilities and administration operations.
• Support the setup, launch, and operationalization of new office premises.
• Coordinate office infrastructure, housekeeping, maintenance, security, utilities, and other facility requirements.
• Ensure the workplace is well‑maintained, organized, and operational at all times.
• Coordinate with vendors and service providers and ensure timely delivery of services.

Asset & IT Administration

• Manage office assets, including laptops, equipment, furniture, and other workplace assets.
• Coordinate laptop procurement, allocation, tracking, and maintenance.
• Maintain accurate asset records and ensure proper documentation.
• Coordinate with internal IT teams/vendors for hardware and office technology requirements.
• Support office setup from an equipment and infrastructure perspective.

Travel & Logistics

• Independently manage domestic and international travel arrangements, including flights, hotels, local transportation, and related bookings.
• Coordinate travel requirements for employees and business stakeholders.
• Manage travel‑related vendors and resolve booking/logistical issues proactively.
• Support ad‑hoc errands and business logistics as required.

Systems & Process Management

• Maintain and update administrative records and documentation.
• Experience with Keka or similar HR/administration platforms will be an advantage.
• Support the implementation and rollout of the Keka Travel module.
• Identify opportunities to streamline administrative and operational processes.

General Administration

• Handle multiple administrative and operational responsibilities based on business requirements.
• Coordinate with employees, management, vendors, and external partners.
• Take ownership of urgent/ad‑hoc operational requirements and ensure timely closure.
• Maintain a high level of confidentiality and professionalism while handling company information and assets.

Requirements

• 2-6 years of experience in administration, facilities, workplace operations, or a similar role.
• Hands‑on experience in facility management and setting up new office premises.
• Experience in asset management, laptop procurement, inventory tracking, and record maintenance.
• Strong experience managing travel and logistics independently.
• Good vendor management and coordination skills.
• Working knowledge of Keka or similar HR/admin platforms is preferred.
• Strong organizational and multitasking abilities.
• Good communication and interpersonal skills.
• Proactive, resourceful, and comfortable handling hands‑on operational tasks.
• Ability to work independently and take ownership of responsibilities.
• Willingness to work from the office 5 days a week.
• Ability and willingness to travel locally for office errands, vendor coordination, and operational requirements.