Senior Associate-Chairman's Office

UpMan Placements; Mumbai; On-site; INR 900,000 - 1,500,000; Full time

Job summary

UpMan Placements is seeking an Associate / Senior Associate for the Chairman's Office in Mumbai. You will support the Supervisory Board with discretion, professionalism and initiative, handling confidential information and executive tasks.

You will manage complex calendars, travel logistics, prepare presentations and minutes, coordinate communications, and assist in budgeting and special projects to enable strategic decision‑making at the highest level.

Qualifications

• 8–10 years of experience in an administrative role reporting to CEO or founder.
• Excellent written and verbal communication skills.
• Strong time-management and ability to manage multiple projects.
• Proficiency with office productivity tools and quick learner of new software.
• Flexible team player with adaptability.
• Ability to maintain confidentiality of company information.

Responsibilities

• Provide executive-level administrative support to a Supervisory Board member.
• Manage and coordinate complex calendars, schedules, meetings, and appointments.
• Handle communication workflows including emails and calls.
• Organize travel logistics domestically and internationally.
• Maintain confidentiality across interactions and documentation.
• Prepare presentations, reports, briefs, and minutes.
• Analyze data and identify trends to support decision-making.
• Assist in managing special projects and initiatives.
• Handle budgeting support tasks like invoicing and expense monitoring.
• Coordinate hospitality and protocol for Supervisory Board guests.

Skills

Executive support

Calendar management

Communication

Travel logistics

Budgeting support

Confidentiality

Presentation creation

Data analysis

Project coordination

Education

Bachelor's degree or equivalent

Tools

MS Office

Email management tools

Job description

Position: Associate / Senior Associate Chairmans Office

Location: Mumbai

Reporting To: Corporate Chairman - Supervisory Board

Role Overview:

When you join Team, you will work alongside innovative leaders who set the standards responsible for our reputation as an industry leader today, and youll be a part of shaping our future in the years to come.

Responsibilities:

This position supports the office of the Supervisory Board, requiring a high degree of discretion, professionalism, and initiative. The role is ideal for a highly organized and proactive professional who thrives in a fast-paced environment and can handle confidential information with integrity.

• Provide executive-level administrative support to a member of the Supervisory Board.
• Manage and coordinate complex calendars, schedules, meetings, and appointments (both professional and personal).
• Handle communication workflows emails, calls, visitor management, and internal coordination with senior leadership.
• Organize and manage domestic and international travel logistics including itinerary planning, accommodation, transportation, and hospitality arrangements.
• Maintain strict confidentiality across all interactions and documentation.
• Prepare high-quality presentations, reports, briefs, and minutes as required.
• Analyze data, identify trends, and support decision-making with actionable insights.
• Assist in managing special projects and initiatives as assigned by the Supervisory Board.
• Handle budgeting support tasks such as coding invoices, monitoring expenses, and aiding in budget preparation.
• Coordinate hospitality and protocol arrangements for all guests of the Supervisory Board.

Required skills and qualifications:

• Minimum 8 to 10 years of experience in an administrative role reporting experience with CEO or Founder
• Excellent written and verbal communication skills
• Strong time-management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes and unafraid of challenges
• Ability to maintain confidentiality of information related to the company and its employees