Senior Administration Executive

Bhima Gold; Bengaluru; On-site; INR 750,000 - 1,100,000; Full time

Job summary

Bhima Gold is seeking a Senior Executive – Facility Management to oversee housekeeping, canteen, and kitchen operations, ensuring a clean, safe, and compliant workplace.

You will manage outsourced service providers, monitor hygiene standards, control costs, and ensure adherence to company policies and statutory requirements.

Qualifications

• Bachelor's Degree or Diploma in Hospitality Management, Hotel Management, Facility Management, Business Administration, or a related discipline.
• Minimum 5–8 years of experience in housekeeping, hospitality, facility management, or canteen administration.
• Experience managing outsourced housekeeping and food service vendors is preferred.

Responsibilities

• Oversee housekeeping management across office, warehouse, production, and common areas.
• Coordinate canteen and kitchen operations, ensuring food quality and safety per guidelines.
• Manage housekeeping, canteen, and kitchen service vendors and contracts.
• Ensure hygiene, safety, and compliance with statutory requirements and company policies.
• Monitor budget and inventory, optimizing consumables and reducing wastage.
• Address employee concerns and improve service quality with vendors.
• Maintain records of inspections, inventories, contracts, and service reports.
• Prepare periodic reports on housekeeping performance and cost management.

Skills

Housekeeping operations

Vendor management

Food safety knowledge

Communication

MS Office proficiency

Education

Hospitality/Facility Management degree

Job description

Here\'s a revised JD tailored to the role you described. It focuses specifically on housekeeping, canteen, and kitchen operations to ensure a clean, safe, hygienic, and well-maintained workplace.

Job Description Senior Executive, Facility Management

Position

Senior Executive – Facility Management

Location

Bhima India

Department

Administration & Facility Management

Reports To

Head – Administration / Facility Manager

Job Summary

The Senior Executive – Facility Management is responsible for overseeing the day-to-day management of housekeeping, canteen, and kitchen operations to ensure a clean, safe, hygienic, and well-maintained workplace. The role includes managing outsourced service providers, maintaining hygiene and food safety standards, ensuring employee satisfaction, controlling operational costs, and ensuring compliance with company policies and statutory requirements.

Key Responsibilities

Housekeeping Management

• Supervise housekeeping operations across office, warehouse, production, and common areas.
• Ensure high standards of cleanliness, hygiene, and sanitation are maintained at all times.
• Conduct regular inspections and implement corrective actions where required.
• Monitor housekeeping staff attendance, deployment, productivity, and service quality.
• Ensure timely availability of housekeeping materials and consumables.

Canteen & Kitchen Operations

• Oversee the daily operations of the employee canteen and kitchen.
• Coordinate with catering and kitchen vendors to ensure timely preparation and service of meals.
• Ensure food quality, hygiene, and safety standards are maintained in accordance with FSSAI and company guidelines.
• Monitor menu planning, meal quality, portion control, and employee feedback.
• Ensure cleanliness and proper maintenance of the kitchen, dining areas, and food storage facilities.
• Monitor inventory of kitchen supplies, utensils, and consumables.

Vendor Management

• Manage housekeeping, canteen, and kitchen service providers.
• Monitor vendor performance against agreed service levels and contractual obligations.
• Coordinate contract renewals, obtain quotations, and recommend cost-effective solutions.
• Verify vendor invoices and ensure timely processing of payments.

Hygiene, Safety & Compliance

• Ensure compliance with hygiene, food safety, health, and workplace safety standards.
• Conduct regular inspections of housekeeping and kitchen areas to identify and address compliance gaps.
• Ensure pest control activities are carried out as scheduled.
• Maintain records related to hygiene inspections, vendor compliance, and statutory requirements.

Budget & Inventory Management

• Monitor expenditure related to housekeeping and canteen operations.
• Ensure optimum utilization of consumables while minimizing wastage.
• Maintain adequate stock levels of cleaning materials, pantry items, and kitchen supplies.

Employee Support

• Address employee concerns related to housekeeping, pantry, and canteen services.
• Work with vendors to improve service quality based on employee feedback.
• Support company events by coordinating catering and housekeeping arrangements.

Documentation & Reporting

• Maintain records of vendor contracts, inspections, inventory, and service reports.
• Prepare periodic reports on housekeeping performance, canteen operations, hygiene audits, and cost management.
• Track service KPIs and recommend continuous improvements.

Qualifications

• Bachelor\'s Degree or Diploma in Hospitality Management, Hotel Management, Facility Management, Business Administration, or a related discipline.
• Minimum 5–8 years of experience in housekeeping, hospitality, facility management, or canteen administration.
• Experience managing outsourced housekeeping and food service vendors is preferred.

Skills & Competencies

• Strong knowledge of housekeeping operations and hygiene standards.
• Good understanding of food safety and kitchen operations.
• Excellent vendor management and coordination skills.
• Strong organizational and problem-solving abilities.
• Good communication and interpersonal skills.
• Proficiency in Microsoft Office for reporting and documentation.
• Ability to manage multiple service providers and prioritize operational requirements.