Senior Admin Executive - Logistics Industry - Mumbai

Sanvi Engineering And Business Consulting Solutions; Mumbai; On-site; INR 391,000 - 446,000; Full time

Job summary

Leading Logistics Company based in Andheri East Hub, Mumbai, is seeking a seasoned Senior Admin Executive to support executive operations and office administration. You will assist senior management, manage calendars, travel, vendor coordination and documentation in a fast-paced logistics environment.

You will oversee admin operations, coordinate with HR and finance teams, and ensure professional front-office experience while maintaining confidential information.

Qualifications

• 6-10 years experience as Senior Admin Executive / Admin Secretary / EA in logistics/shipping/supply chain
• Graduate in any discipline; Diploma in Office Management is a plus
• Expert in MS Office; ERP / Tally exposure preferred
• Excellent verbal and written English; Hindi / Marathi preferred
• High attention to detail; trustworthy with confidential information; strong multitasking
• Must be currently based in Mumbai; candidates near Andheri East / Marol / Saki Naka / Powai preferred

Responsibilities

• Manage complex calendars, appointments and meetings for MD/Director
• Screen calls, emails, visitors and gatekeeping
• Draft and dispatch official correspondence, MOMs and reports
• Handle end-to-end travel, visa and hotel logistics - domestic and international
• Coordinate with HR, Accounts, Operations and Warehouse for daily admin
• Maintain confidential files, contracts and company records - physical and digital
• Manage vendors for office supplies, courier, housekeeping and AMC
• Oversee front-office and provide professional reception experience
• Liaise with clients, transporters, CHAs and statutory bodies
• Track deliverables, follow-ups and pending actions from meetings
• Prepare MIS reports, presentations and dashboards in Excel/PowerPoint
• Support board meetings, client visits and company events
• Assist in ISO, audit and statutory documentation
• Track renewal of licenses, contracts and subscriptions
• Handle petty cash, expense claims and bill processing

Skills

MS Office

Excellent English

Attention to detail

Multitasking

Confidential information handling

Education

Graduate

Diploma in Office Management

Tools

MS Office Suite

ERP / Tally

Job description

*We're Hiring: Senior Admin Executive - Logistics Industry | Andheri East, Mumbai*

• Location: Andheri East, Mumbai (Work from Office - Near Airport / SEEPZ / Chakala)
• Experience: 6 to 10 Years as Senior Admin Executive / Admin Secretary / EA to CXO
• Salary: Rs. 35,000 - 40,000 per month
• Joining: Immediate Joiner Preferred

About The Company

Leading Logistics Company based in Andheri East Hub, Mumbai.

About The Role

We are looking for a seasoned Senior Admin Executive to be the backbone of executive operations and office administration. You will support senior management and ensure seamless communication, scheduling, vendor management and administration in a fast-paced logistics environment.

Key Responsibilities

Executive Support

• Manage complex calendars, appointments and meetings for MD / Director
• Screen calls, emails, visitors - effective gatekeeping
• Draft and dispatch official correspondence, MOMs and reports
• Handle end-to-end travel, visa and hotel logistics - domestic and international

Office & Admin Operations

• Coordinate with HR, Accounts, Operations and Warehouse teams for daily admin
• Maintain confidential files, contracts and company records - physical and digital
• Manage vendors for office supplies, courier, housekeeping and AMC
• Oversee front-office and ensure professional reception experience

Business Coordination

• Liaise with clients, transporters, CHAs and statutory bodies on behalf of management
• Track deliverables, follow-ups and pending actions from meetings
• Prepare MIS reports, presentations and dashboards in Excel / PowerPoint
• Support board meetings, client visits and company events

Compliance & Documentation

• Assist in ISO, audit and statutory documentation
• Track timely renewal of licenses, contracts and subscriptions
• Handle petty cash, expense claims and bill processing

Mandatory Requirements

• 6-10 years experience as Senior Admin Executive / Admin Secretary / EA - Logistics / Shipping / Supply Chain preferred
• Graduate in any discipline. Diploma in Office Management is a plus
• Expert in MS Office - Outlook, Word, Excel, PowerPoint. ERP / Tally exposure preferred
• Excellent verbal and written English. Hindi / Marathi preferred
• High attention to detail, trustworthy with confidential information, strong multitasking
• Must be currently based in Mumbai. Candidates near Andheri East, Chakala, Marol, Saki Naka, Powai preferred

What We Offer

• Rs. 35,000 - 40,000 per month - On-time salary
• Stable long-term career with a leading logistics company
• Growth path to Admin Manager / Office Manager / EA to Director in 12 months
• Professional work environment with direct management exposure

Skills: supply,documentation,mumbai,management,excel,supply chain,communication,shipping,office,operations