Office Administrator

Anlage Digital; Mumbai; On-site; INR 350,000 - 550,000; Full time

Job summary

Anlage Digital in Mumbai is seeking an Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

The role requires a proactive, disciplined individual who can engage with vendors and internal teams, handle routine admin tasks with ownership, and manage multiple tasks efficiently. Onsite five days a week in Mumbai.

Qualifications

• Excellent written and spoken English.
• Good communication and coordination skills.
• Basic AI usage, Excel, email and MS Office skills.
• Ability to speak confidently with vendors and internal stakeholders.
• Organized, punctual, detail-oriented and reliable.
• Ability to manage multiple tasks without constant follow-up.
• Presentable personality and professional attitude.

Responsibilities

• Office Administration: Manage day-to-day office coordination and administrative tasks; maintain records, files, bills and vendor data; coordinate with internal teams.
• Procurement Support: Coordinate purchase requirements, obtain quotations, compare options, and follow up on deliveries, approvals and payments; discuss pricing and timelines with vendors.
• Travel Arrangements: Book flights, hotels, cars and local transport; prepare itineraries and coordinate changes; ensure cost-effective bookings.
• Calendar & Executive Support: Manage calendars, meetings, reminders and follow-ups; coordinate internal and external meetings; assist senior staff with basic documentation and coordination.

Skills

English proficiency

Communication skills

MS Office

Vendor liaison

Organization

Multitasking

Professional demeanor

Tools

Excel

MS Office

AI tools

Job description

We are looking for a smart, well-spoken, organized, and dependable Executive Operations Associate to support day-to-day office administration, procurement coordination, vendor follow-ups, travel arrangements, and calendar management.

The role requires someone who is proactive, disciplined, comfortable speaking with vendors and internal teams, and capable of handling routine administrative responsibilities with ownership.

Onsite - 5 Days Working

Key Responsibilities

1. Office Administration

Manage day-to-day office coordination and administrative tasks.

Maintain office records, files, bills, documents, and vendor data.

Coordinate with internal teams for routine admin support.

Ensure office requirements are tracked and fulfilled on time.

2. Procurement Support

Coordinate purchase requirements for office supplies, services, and other admin needs.

Take quotations from vendors and prepare basic comparison summaries.

Follow up for delivery, invoices, approvals, and payments.

Speak with vendors for pricing, delivery timelines, service quality, and issue resolution.

Negotiate basic commercial terms under guidance.

Track vendor performance and elevate delays or quality issues.

4. Travel Arrangements

Book flights, hotels, cars, and local transport as required.

Prepare travel itineraries and coordinate travel changes.

Ensure cost-effective and timely bookings.

5. Calendar & Executive Support

Manage calendars, meeting schedules, reminders, and follow-ups.

Coordinate internal and external meetings.

Support senior team members with basic documentation, coordination, and follow-up tasks.

Required Skills

Good spoken and written English.

Good communication and coordination skills.

Basic AI usage, Excel, email, and MS Office skills.

Ability to speak confidently with vendors and internal stakeholders.

Organized, punctual, detail-oriented, and reliable.

Ability to manage multiple tasks without constant follow-up.

Presentable personality and professional attitude.

Preferred Candidate Profile

2+ years of experience in admin, coordination, procurement, front office, travel desk, or executive assistance.

Good academic record.

Comfortable with email drafting, phone calls, vendor follow-ups, and basic reporting.

Mumbai-based candidates preferred, especially near Dadar / Andheri.