Senior Accounts Receivable Specialist

Hirebridge LLC; India; On-site; INR 700,000 - 1,000,000; Full time

Job summary

Hirebridge LLC in India is seeking a Sr. Accounts Receivable Specialist to manage end-to-end AR operations, ensure accurate billing, timely collections, and cash application across multiple currencies. The role requires strong analytical skills and ownership of complex billing scenarios.

The position involves coordinating with Sales, Operations, and Finance to resolve discrepancies, managing reconciliations, and contributing to ERP and process improvement initiatives.

Responsibilities

• Billing & Invoicing: End-to-end billing operations, billing schedules, review of contracts/POs/Sales orders, complex billing scenarios (split/department-wise/multi-PO/multi-installment, taxable/non-taxable).
• AR & Collections: Monitor aging, drive collections, handle disputes, coordinate with stakeholders, support account reviews and forecasting.
• Cash Application: Apply payments, resolve unapplied cash/remittances, reconcile with internal teams.
• Reconciliation & Reporting: Month-end close, aging/collection/billing reports, variance analysis, audit support, multi-subsidiary/currency reporting.
• Contract & PO Management: Review contracts/POs, validate terms/invoicing instructions, manage PO tracking and compliance.
• Intercompany & Regional Support: Intercompany billing, regional coordination, multi-jurisdiction invoicing.
• Process Improvement & Automation: Identify gaps, support ERP/billing system enhancements, maintain SOPs.

Job description

Numerator's Sr. Accounts Receivable Specialist will be responsible for managing end-to-end Accounts Receivable operations, ensuring accurate billing, timely collections, cash application, reconciliations, reporting, and stakeholder management. The role requires strong analytical skills, process ownership, and the ability to manage complex billing scenarios involving multi-currency, split billing, intercompany transactions, and customer-specific invoicing requirements.

Billing & Invoicing

• Manage end-to-end billing operations.
• Create and maintain billing schedules for annual, quarterly, monthly, milestone-based, and split billing arrangements.
• Review contracts, opportunities, POs, and sales orders to ensure billing accuracy.
• Handle complex billing scenarios including:
  • Split billing
  • Department-wise billing
  • Multiple PO billing
  • Multi-installment invoicing
  • Taxable and non-taxable invoice structures
• Coordinate with Sales, Operations, and Finance teams to resolve billing discrepancies.
• Ensure invoice compliance with customer billing requirements and procurement policies.

Accounts Receivable & Collections

• Monitor customer aging and overdue balances.
• Drive collection efforts through customer communication and follow-up.
• Manage escalations related to overdue invoices and payment disputes.
• Coordinate with internal stakeholders and customers to resolve payment delays.
• Support customer account reviews and collection forecasting activities.

Cash Application

• Apply customer payments accurately and timely.
• Investigate and resolve unapplied cash, short payments, overpayments, and remittance discrepancies.
• Coordinate with customers and internal teams for payment allocation and reconciliation.

Reconciliation & Reporting

• Perform AR reconciliations and month-end close activities.
• Prepare aging reports, collection reports, billing reports, deferred revenue schedules, and management reporting.
• Conduct detailed account reconciliations and variance analysis.
• Support audit requests and documentation requirements.
• Ensure reporting accuracy across multiple subsidiaries and currencies.

Contract & PO Management

• Review customer contracts and purchase orders to ensure billing alignment.
• Validate billing frequency, payment terms, tax requirements, and customer invoicing instructions.
• Manage PO tracking and PO compliance requirements.
• Resolve PO-to-invoice mismatches and billing exceptions.

Intercompany & Regional Support

• Support intercompany billing and reconciliation processes.
• Coordinate with regional stakeholders and resolve any issues.
• Manage customer-specific invoicing requirements across different tax jurisdictions and regulatory environments.

Process Improvement & Automation

• Identify process gaps and recommend improvements to reduce manual effort.
• Participate in system enhancement, automation, and data migration initiatives.
• Support implementation and optimization of ERP and billing systems.
• Develop and maintain process documentation and standard operating procedures.