Senior Accounts Payable Executive

Mcaffeine; Mumbai; On-site; INR 560,000 - 1,100,000; Full time

Job summary

Mcaffeine is seeking a detail-oriented Senior Executive Accounts Payable to manage day-to-day AP operations, including invoice processing, vendor reconciliation, payment processing, and accounting entries. The role collaborates with Procurement, Supply Chain, Warehouse, Commercial, and Finance teams in a high-volume environment.

Key responsibilities include end-to-end AP handling, vendor inquiries, GST and TDS compliance, month-end tasks, and driving process improvements.

Qualifications

• 3–8 years of experience in Accounts Payable / P2P.
• Bachelor's degree in Commerce, Accounting, Finance, or related field (B.Com preferred).
• Experience handling high volume of invoices and vendors; GST and TDS knowledge.

Responsibilities

• Handle end-to-end AP processes from invoice receipt to payment.
• Process and verify vendor invoices within defined timelines.
• Perform PO, GRN, and invoice matching; identify discrepancies.
• Ensure timely booking of invoices and accounting entries.
• Track invoice status, approvals, and payment due dates.
• Maintain AP ageing and ensure timely closure of items.
• Provide AP MIS reports to Finance Manager.
• Support AP automation and ERP improvements.

Skills

Accounts Payable

Vendor Reconciliation

MS Excel

Stakeholder Management

Education

B.Com

Job description

We are looking for a detail-oriented Senior Executive Accounts Payable to manage day-to-day Accounts Payable operations, including invoice processing, vendor reconciliation, payment processing, and accounting entries. The ideal candidate should have experience in a high-volume environment and be comfortable working with cross-functional teams such as Procurement, Supply Chain, Warehouse, Commercial, and Finance.

Role & responsibilities

Accounts Payable Operations

• Handle end-to-end Accounts Payable processes, from invoice receipt to payment.
• Process and verify vendor invoices accurately and within defined timelines.
• Perform PO, GRN, and invoice matching and identify discrepancies.
• Ensure timely booking of invoices and accounting entries.
• Track invoice status, pending approvals, and payment due dates.
• Maintain and monitor AP ageing and ensure timely closure of outstanding items.

Vendor Management

• Handle vendor queries related to invoices, payments, deductions, and outstanding balances.
• Perform regular vendor reconciliations and resolve discrepancies.
• Coordinate with internal teams to resolve invoice and payment-related issues.
• Maintain accurate vendor records and supporting documentation.

Compliance & Accounting

• Ensure compliance with GST, TDS, and company accounting policies. Support month-end and year-end closing activities.
• Assist with internal, statutory, and tax audits by providing required documents and reconciliations.
• Ensure proper documentation and adherence to internal financial controls.

MIS & Reporting

• Prepare AP ageing, vendor outstanding, payment, and reconciliation reports.
• Track pending invoices and payment commitments.
• Provide regular AP-related MIS to the Finance Manager.
• Identify discrepancies and support corrective actions.
• Process Improvement
• Identify opportunities to improve AP processes and reduce invoice processing TAT.
• Support AP automation and ERP process improvements.
• Ensure adherence to defined SOPs and internal controls.

Preferred candidate profile

• 3 to 8 years of relevant experience in Accounts Payable / P2P.
• Bachelor's degree in Commerce, Accounting, Finance, or a related field (B.Com preferred).
• Experience handling a high volume of invoices and vendors.
• Strong understanding of PO, GRN, invoice processing, and vendor reconciliation.
• Good working knowledge of GST and TDS.
• Prior experience in Beauty & Personal Care, FMCG, D2C, Retail, or E-commerce will be an advantage.
• Strong communication and stakeholder management skills.
• Good command of MS Excel.