Accounts Payable Executive

The Kids Clinic; Bengaluru; On-site; INR 600,000 - 850,000; Full time

Job summary

The Kids Clinic in Bengaluru, India, is seeking an experienced Accounts Payable specialist to manage PO and Non-PO invoice processing, ensure accurate expense booking, and coordinate with vendors for timely settlements. You will support month-end closings, handle vendor reconciliations, and ensure compliance with GST and TDS.

Proficiency in Excel and MS 365 is essential, with experience in ERP systems such as Oracle Fusion / DICE / Dynamics 365 being a plus.

Qualifications

• Strong knowledge of Accounts Payable processes and controls.
• Good understanding of GST and TDS regulations.
• Experience in vendor reconciliation and payment management.
• Sound knowledge of month-end closing and financial reporting support.
• Strong analytical and problem-solving abilities.
• Excellent communication and stakeholder management skills.

Responsibilities

• Process and account PO-based invoices through accurate 3-way matching (PO, GRN, and Invoice) for Opex, Capex, and Pharmacy transactions.
• Process and account Non-PO invoices in accordance with company policies and approval workflows.
• Ensure accurate booking of expenses, asset purchases, and vendor liabilities within defined timelines.
• Perform periodic reconciliation of vendor statements and ledger balances for Opex and Capex vendors.
• Analyse and resolve vendor disputes, unreconciled items, and aged outstanding balances.
• Maintain coordination with vendors and internal stakeholders to close open issues.
• Manage end-to-end vendor payment cycles through H2H (Host-to-Host) payment platforms, PPR, and manual payments as required.
• Ensure payments are processed accurately and within agreed credit terms.
• Review and monitor debit and credit balances in vendor accounts; identify root causes of abnormal balances.
• Support month-end and year-end financial closing activities; prepare schedules, reconciliations, accruals, provisions, and AP-related reports.
• Follow up with vendors for submission of original invoices against advances; track and clear open provisions and settlements.
• Ensure proper adjustment and settlement of advance payments.
• Ensure compliance with GST and TDS regulations in invoice accounting and payment processing; review tax deductions.
• Coordinate with relevant teams for proper accounting of Capex transactions.
• Utilize ERP systems for AP operations and reporting; familiarity with Oracle Fusion, DICE, Dynamics 365, or Aerchain is advantageous; leverage Power Apps, Power Automate, Power Query to improve efficiency.

Skills

Accounts Payable

GST & TDS

Vendor reconciliation

Month-end closing

Excel & MS 365

Analytical skills

Stakeholder management

Attention to detail

Education

Bachelors/PG in commerce/finance

Tools

Oracle Fusion

DICE

Microsoft Dynamics 365

Aerchain

Job description

Key Responsibilities

Accounts Payable Operations

• Process and account PO-based invoices through accurate 3-way matching (PO, GRN, and Invoice) for Opex, Capex, and Pharmacy transactions.
• Process and account Non-PO invoices in compliance with company policies and approval workflows.
• Ensure accurate booking of expenses, asset purchases, and vendor liabilities within defined timelines.

Vendor Reconciliation & Management

• Perform periodic reconciliation of vendor statements and ledger balances for Opex and Capex vendors.
• Analyse and resolve vendor disputes, unreconciled items, and aged outstanding balances.
• Maintain strong coordination with vendors and internal stakeholders to ensure smooth closure of open issues.

Payment Processing

• Manage end-to-end vendor payment cycles through:
• H2H (Host-to-Host) payment platforms
• Payment Processing Requests (PPR)
• Manual payment transactions as required
• Ensure payments are processed accurately and within agreed credit terms.

Vendor Balance Analysis

• Review and monitor debit and credit balances in vendor accounts.
• Identify the root cause of abnormal balances and drive timely resolution through adjustments, settlements, or recoveries.

Month-End Closing Activities

• Support month-end and year-end financial closing activities.
• Prepare schedules, reconciliations, accruals, provisions, and AP-related reports to ensure timely financial reporting.

Advance & Provision Monitoring

• Follow up rigorously with vendors and suppliers for submission of original invoices against advances released.
• Track and clear open provisions, advances, and unmatched vendor balances on a timely basis.
• Ensure proper adjustment and settlement of advance payments.

Statutory Compliance

• Ensure compliance with applicable GST and TDS regulations in invoice accounting and payment processing.
• Review tax deductions, and compliance documentation before processing transactions.

Fixed Asset Coordination

• Coordinate with relevant teams for proper accounting of Capex transactions.

Systems & Process Automation

• Utilize ERP systems effectively for AP operations and financial reporting.
• Experience in Oracle Fusion, DICE, Microsoft Dynamics 365, or Aerchain will be an added advantage.
• Leverage Microsoft 365 tools such as Power Apps, Power Automate, and Power Query to improve process efficiency and reporting automation.

Required Skills & Competencies

• Strong knowledge of Accounts Payable processes and controls.
• Good understanding of GST and TDS regulations.
• Experience in vendor reconciliation and payment management.
• Sound knowledge of month-end closing and financial reporting support.
• Strong analytical and problem-solving abilities.
• Excellent communication and stakeholder management skills.
• High attention to detail and accuracy.
• Proficiency in Microsoft Excel and Microsoft 365 applications.
• Ability to adapt quickly and remain composed under challenging or high-volume work environments.

Preferred Qualifications

• Bachelors/PG degree in commerce, Finance, Accounting, or related field.
• 3-6 years of relevant Accounts Payable experience.
• Exposure to ERP platforms such as Oracle Aerchain will be advantageous.

Behavioural Attributes

• Ownership mindset with strong accountability.
• Proactive follow-up and issue-resolution capabilities.
• Ability to manage multiple priorities and meet deadlines.
• Adaptable, calm, and resilient during high-demand periods and month-end closing cycles.