Accounts Payable Executive

Blue Tokai Coffee; Delhi; On-site; INR 350,000 - 550,000; Full time

Job summary

Blue Tokai Coffee in Delhi is seeking a detail-oriented Accounts Payable Executive to manage vendor payments, invoice processing, reconciliations, and day-to-day AP activities in our Delhi office.

You will verify invoices against POs and GRNs, coordinate with Procurement and Operations, ensure GST/TDS compliance, and support month-end activities with accuracy and timeliness.

Qualifications

• Proficiency in MS Excel and accounting/ERP software.
• Experience with ERP tools such as SAP, Tally, Oracle, or similar systems will be an added advantage.
• Strong attention to detail and numerical accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines.

Responsibilities

• Process vendor invoices and ensure accurate and timely booking of expenses.
• Verify invoices against POs, GRNs, and supporting documents.
• Manage vendor accounts, onboarding, documentation, and ledger maintenance.
• Perform vendor reconciliations and resolve discrepancies.
• Ensure timely vendor payments as per agreed credit terms.
• Maintain records of outstanding payables and prepare ageing reports.
• Coordinate with Procurement, Operations, and other departments for invoice approvals and payment queries.
• Assist in month-end and year-end closing activities.
• Ensure GST, TDS and other statutory compliance.
• Maintain documentation for audits.
• Identify discrepancies, follow up on pending invoices, and ensure timely resolution.
• Petty Cash Management

Skills

MS Excel

Attention to detail

Communication skills

Coordination skills

Multitasking

Tools

SAP

Tally

Oracle

Job description

We are looking for a detail-oriented Accounts Payable Executive to manage vendor payments, invoice processing, reconciliations, and day-to-day accounts payable activities. The ideal candidate should have a good understanding of accounting principles, strong coordination skills, and the ability to ensure timely and accurate processing of financial transactions.

Key Responsibilities

• Process vendor invoices and ensure accurate and timely booking of expenses.
• Verify invoices against Purchase Orders (POs), Goods Receipt Notes (GRNs), and supporting documents.
• Manage vendor accounts, including onboarding, documentation, and ledger maintenance.
• Perform regular vendor reconciliations and resolve discrepancies.
• Ensure timely processing of vendor payments as per agreed credit terms.
• Maintain records of outstanding payables and prepare ageing reports.
• Coordinate with internal teams such as Procurement, Operations, and other departments for invoice approvals and payment-related queries.
• Assist in month-end and year-end closing activities.
• Ensure compliance with GST, TDS, and other applicable statutory requirements.
• Maintain proper documentation and records for internal and statutory audits.
• Identify discrepancies, follow up on pending invoices, and ensure timely resolution.
• Petty Cash Management

Skills & Qualifications

• Proficiency in MS Excel and accounting/ERP software.
• Experience with ERP tools such as SAP, Tally, Oracle, or similar systems will be an added advantage.
• Strong attention to detail and numerical accuracy.
• Good communication and coordination skills.
• Ability to manage multiple tasks and meet deadlines