Senior Accounts Payable Executive

The House of Rare; Bengaluru; On-site; INR 400,000 - 700,000; Full time

Job summary

The House of Rare is seeking an experienced Accounts Payable professional in Bengaluru to manage end-to-end AP operations, including invoice processing, verification, and payment processing. The role also covers employee reimbursement claims, vendor reconciliations, and ensuring policy-compliant settlements.

You will coordinate with internal teams and vendors to resolve discrepancies, maintain audit-ready records, and drive process improvements for accuracy and efficiency.

Qualifications

• Bachelor's degree in Commerce, Accounting, Finance, or related field.
• 34 years of relevant experience in Accounts Payable or Finance & Accounts.
• Strong understanding of invoice processing, vendor management, reconciliations, and payment cycles.

Responsibilities

• Manage end-to-end accounts payable operations, including invoice processing, verification, booking, and payment processing.
• Verify vendor invoices against purchase orders, goods receipts, and supporting documents.
• Ensure timely and accurate vendor payments in accordance with agreed credit terms.
• Review and process employee reimbursement claims, including travel expenses and other eligible business expenses.
• Verify bills, invoices, supporting documents, and approvals in accordance with company policies.
• Ensure timely processing of reimbursement claims within defined turnaround times.
• Validate expense claims against approved limits and policies.
• Coordinate with employees and managers to resolve discrepancies.
• Maintain accurate records of reimbursement claims for audit purposes.
• Monitor outstanding claims and follow up to ensure timely closure.
• Perform vendor account reconciliations and resolve invoice discrepancies.
• Maintain records of invoices, debit/credit notes, advances, and payments.
• Identify opportunities to improve AP processes and efficiency.

Skills

Accounts Payable

Vendor management

Reconciliations

Excel & ERP

Education

Bachelor's degree in Commerce, Accounting, Finance, or related field

Tools

MS Excel

ERP systems

Job description

Key Responsibilities

• Manage end-to-end accounts payable operations, including invoice processing, verification, booking, and payment processing.
• Verify vendor invoices against purchase orders, goods receipts, and supporting documents.
• Ensure timely and accurate vendor payments in accordance with agreed credit terms.
• Review and process employee reimbursement claims, including local conveyance, travel expenses, food, accommodation, telephone, and other eligible business expenses.
• Verify bills, invoices, supporting documents, and approvals in accordance with company policies.
• Ensure timely and accurate processing of reimbursement claims within defined turnaround times.
• Validate expense claims against approved limits, eligibility criteria, and company policies.
• Coordinate with employees and reporting managers to resolve discrepancies, missing documents, and policy-related queries.
• Maintain accurate records of reimbursement claims and ensure proper documentation for audit purposes.
• Monitor outstanding claims and follow up to ensure timely closure.
• Perform vendor account reconciliations and resolve invoice discrepancies and outstanding balances.
• Maintain accurate records of invoices, debit notes, credit notes, advances, and payment transactions.
• Identify opportunities to improve accounts payable processes, accuracy, and operational efficiency.

Required Qualifications & Skills

• Bachelors degree in Commerce, Accounting, Finance, or a related field.
• 34 years of relevant experience in Accounts Payable or Finance & Accounts.
• Strong understanding of invoice processing, vendor management, reconciliations, and payment cycles.
• Proficiency in MS Excel and accounting/ERP.
• Strong analytical, organizational, and problem-solving skills.
• Excellent attention to detail and the ability to meet deadlines.
• Good communication and coordination skills to work effectively with internal teams and external vendors.

Bonus Points

• Experience in retail, fashion, apparel, or other consumer-facing businesses will be an advantage.
• Ability to manage multiple vendor accounts and high-volume invoices efficiently.
• A proactive professional with a strong sense of ownership, accuracy, and accountability.