Manager - Corporate Affairs

Phoenix Mills; Mumbai; On-site; INR 1,200,000 - 2,000,000; Full time

Job summary

Phoenix Mills is seeking a Manager-Secretarial Services in Mumbai to support Corporate Affairs & Legal, ensuring statutory compliance and governance across the group. The role focuses on board processes, regulatory liaison and timely filings.

Ideal candidates hold CS and LLB qualifications with 4–6 years of secretarial experience, and will liaise with regulators including ROC, SEBI and stock exchanges while maintaining high governance standards.

Qualifications

• Knowledge of corporate and investor regulatory framework.
• Experience in statutory/regulatory compliance management.
• Knowledge of Companies Act, FEMA, SEBI Guidelines, Listing Agreement, etc.

Responsibilities

• Schedule Board Meetings within 45 days from quarter end and inform BSE/NSE and publish on the corporate site.
• Attend Board Meetings and ensure proceedings align with the approved agenda and are communicated to exchanges.
• Prepare, finalize and circulate MOMs for Board Meetings of subsidiary companies.
• Assist in drafting and finalizing sections of Annual Reports (Director’s report, Corporate Governance, Audit Report).
• Ensure timely RoC filings with trackers and action charts for group companies.
• Post-AGM filings: RoC, appointment of Auditors/Directors, and necessary forms with MCA.

Skills

Corporate Governance

Regulatory Compliance

Companies Act

Education

CS & LLB

Job description

Job Title

Manager-Secretarial Services

Department / Division

Corporate Affairs & Legal

Position reports to

Vice President Corporate Affairs & Legal

External Interface

(Enlist external agencies/authorities that you are required to deal with while discharging your duty)

• Statutory/Regulatory agencies: Registrar of Companies, Ministry of Corporate Affairs
• SEBI, Exchanges (BSE/NSE)
• RBI/Other banks
• Investors/ Registry & Transfer Agent (RTA)
• Auditors and Independent Directors

Minimum Qualification

(i.e education, training etc.)

Company Secretary (CS) & LLB

Minimum Experience

Around 4-6 years of industry experience in Secretarial function

Special Skills/Attributes

(required for performing the job effectively)

• Should have the knowledge of Corporate and Investor Regulatory framework
• Exposure to Statutory/Regulatory Compliance Management
• Should have the knowledge of Companies Act, Provisions of Foreign Exchange Management Act, SEBI Guidelines, Listing Agreement, etc

Overall Purpose/Objective

Of the job

Ensure adherence to statutory compliances under various statutes in a timely manner as per Companies Act, 2013and drive the Corporate Governance norms across the organization and render support from the Board of Directors in execution of its tasks

Key Responsibilities

(List major responsibilities, that you have, to achieve the key objectives)

• Ensure that the Board Meetings are scheduled to happen within 45 days from the end of quarter for unaudited financial results and also intimate BSE/NSE about the meeting, its agenda and then finally publish the same on Corporate website and newspaper advertisements
• Attend the Board meeting and ensure that all the proceedings of the meeting are as per the Agenda circulated and the same is intimated to BSE/NSE
• Ensure that MOMs are prepared, finalized and circulated for Board Meetings of subsidiary companies
• Drive preparation of various parts of Annual reports : Director’s report, Corporate Governance Report, Audit Report, etc
• Ensure timely online filing within with the Registrar of Companies by way of trackers and action charts for each of the companies in the group of the required documents
• Ensure that within 30 days after AGM, all necessary filings with the RoC are carried out – certified annual returns (P&L/Balance Sheet etc.), Appointment of Auditors/Directors, Special resolutions etc., as well as necessary forms with Ministry of Corporate Affairs are filled
• Liaise and build relations with the Registrar of Companies, Company Law Board, CLT, Depositories, SEBI, MCA, Stock Exchange, other statutory authorities.Role & responsibilities