Sales Coordinator

Kyoritsu Electric; Mhalunge; On-site; INR 300,000 - 520,000; Full time

Job summary

Kyoritsu Electric in Hinjewadi Phase 1 is looking for a proactive Sales Coordinator to support the sales team with customer enquiries, quotations, tenders and bid management. Tender and bid management experience is mandatory.

Responsibilities include preparing quotations, managing the tender lifecycle, coordinating with internal teams for bid documents, ensuring timely submissions, maintaining trackers, and handling orders and related documentation.

Qualifications

• Tender & bid management experience is mandatory.
• Experience with government/private tenders, e-tendering portals, and bid submission.
• Understanding of tender docs, eligibility, EMD, bids (technical & commercial).
• Strong follow-up and coordination skills.
• Excellent written and verbal communication.
• Proficient in MS Excel, Word and PowerPoint.

Responsibilities

• Prepare and submit quotations, commercial proposals, and sales documents.
• Manage the complete tender and bid management process from identification to submission.
• Review tender documents, eligibility criteria, technical specifications, and commercial requirements.
• Coordinate with internal teams to collect documentation for bids.
• Ensure timely and accurate submission of tenders/bids within deadlines.
• Track tender status, corrigendums, pre-bid queries, bid openings, and results.
• Handle customer enquiries and coordinate with the sales team for responses.
• Prepare tender/bid trackers and MIS reports.
• Prepare PO, sales orders and related documentation.
• Follow up with customers on quotations, orders, payments and delivery schedules.
• Coordinate with Production, Purchase, Accounts, Logistics and Technical teams.
• Maintain customer records, enquiry trackers, quotation status and order details.
• Support the sales team in preparing presentations and sales-related reports.
• Ensure proper filing of all tender, quotation, and customer records.

Skills

Tender & Bid Management

MS Excel

MS Word

PowerPoint

Communication

Coordination

Tools

MS Excel

MS Word

PowerPoint

Job description

Position: Sales Coordinator Department: Sales Experience: 2-4 Years Location: Hinjewadi Phase 1

Job Summary

We are looking for a proactive and organized Sales Coordinator to support the sales team in managing customer enquiries, quotations, tenders and bid management, order processing, and sales documentation. Hands-on experience in tender & bid management is mandatory.

Key Responsibilities

• Prepare and submit quotations, commercial proposals, and sales documents.
• Manage the complete tender and bid management process from identification to submission.
• Review tender documents, eligibility criteria, technical specifications, and commercial requirements.
• Coordinate with internal teams to collect technical, commercial, and statutory documents required for bids.
• Ensure timely and accurate submission of tenders/bids within defined deadlines.
• Track tender status, corrigendums, pre-bid queries, bid openings, and results.
• Handle customer enquiries and coordinate with the sales team for timely responses.
• Prepare and maintain tender/bid trackers and MIS reports.
• Prepare Purchase Order (PO), sales order, and related documentation.
• Follow up with customers regarding quotations, orders, payments, and delivery schedules.
• Coordinate with Production, Purchase, Accounts, Logistics, and Technical teams for order execution.
• Maintain customer records, enquiry trackers, quotation status, and order details.
• Support the sales team in preparing presentations and sales-related reports.
• Ensure proper documentation and filing of all tender, quotation, and customer-related records.

Mandatory Skills & Experience

• Tender & Bid Management experience is mandatory.
• Hands-on experience in government/private tenders, e-tendering portals, and bid submission.
• Good understanding of tender documentation, eligibility requirements, EMD, technical bids, and commercial bids.
• Strong follow-up and coordination skills.
• Excellent written and verbal communication.
• Good knowledge of MS Excel, Word, and PowerPoint.
• Ability to manage multiple tenders and deadlines simultaneously.
• Strong attention to detail and documentation skills.