Resource Planning Specialist

Jobtailor; Bengaluru; On-site; INR 800,000 - 1,400,000; Full time

Job summary

Jobtailor is seeking a Resource Planner to coordinate allocation of clinical project resources, ensuring timely staffing and capacity alignment. You will collaborate with functional managers to select suitable personnel for studies and maintain accurate capacity records.

You will monitor workload, forecast needs, and support workforce planning through data-driven insights, contributing to project success and risk mitigation.

Qualifications

• Bachelor’s degree preferred in business, life sciences, project management, or related field.
• 1–5 years of resource planning, workforce management, project coordination, or clinical operations experience, preferably in CRO/pharma/healthcare.
• Familiarity with working in a matrix organisation.
• Understanding of clinical trial processes is advantageous.

Responsibilities

• Coordinate allocation of resources across clinical projects based on study requirements, timelines, and staff availability.
• Identify appropriate personnel for new and ongoing studies with functional managers and project teams.
• Monitor demand and capacity to ensure optimal utilisation across the organisation.

Skills

Resource Planning

Workforce Management

Project Coordination

Clinical Trial Processes

Data Analysis

Education

Bachelor's degree in Business / Life Sciences / Project Management

Tools

Resource Management Tools

Project Management Systems

Job description

• Coordinate the allocation of resources across clinical projects based on study requirements, timelines, employee availability, skills, and experience.
• Work with functional managers and project teams to identify appropriate personnel for new and ongoing studies.
• Monitor resource demand and capacity to ensure optimal utilisation across the organisation.
• Support rapid resource deployment for priority projects and changing business needs.
• Maintain accurate records of resource availability, planned assignments, leave, and utilisation.
• Track employee workloads to identify over- or under-utilisation.
• Highlight potential resource constraints and recommend solutions to minimise delivery risks.
• Support long-term workforce planning through capacity forecasting.
• Produce regular reports on resource utilisation, capacity, project demand, and staffing forecasts.
• Analyse trends to support recruitment planning and operational decision-making.
• Maintain resource planning tools and ensure data accuracy.
• Provide management with insights to support strategic workforce decisions.
• Partner with Clinical Operations, Project Management, Department Heads, Talent Acquisition, and Human Resources to align resource plans with business priorities.
• Participate in project planning meetings to understand upcoming resource requirements.
• Communicate resource availability and allocation changes to relevant stakeholders.
• Support resolution of resource conflicts through effective coordination and negotiation.
• Contribute to the continuous improvement of resource management processes, systems, and reporting.
• Identify opportunities to improve resource planning efficiency and data quality.
• Support implementation of resource management tools and best practices.
• Ensure resource data is maintained accurately within resource management and project management systems.
• Maintain confidentiality of employee information.
• Adhere to company policies, SOPs, and applicable quality standards.
• Complete mandatory training for this role within specified timelines.
• Attend mandatory training sessions required for this role.
• Identify resources and training to support learning and development within this role.
• Comply with all applicable regulations, guidelines, SOPs and project-specific requirements.
• Ensure own quality control of all relevant processes and activities performed.
• Report and escalation identified risks and issues in areas of responsibility according to Emerald Clinical and/or project requirements.
• Attend and actively participate in Emerald Clinical meetings and other internal meetings and activities as required.
• Provide input to systems, tools and processes to support continuous improvement.
• Share knowledge with others, to facilitate learning and development across the organisation.
• Comply with Work Health & Safety (WH&S) legislation and operate in accordance with established organisational WH&S practice and procedures.
• Promote and contribute to a safe, secure environment for staff and visitors.

Requirements

• A bachelor’s degree in business, Life Sciences, Project Management, or a related field is preferred.
• Relevant equivalent experience will also be considered in place of formal qualifications.
• 1 -5 years of resource planning, workforce management, project coordination, or clinical operations ideally within a CRO, pharmaceutical, or healthcare setting.
• Familiarity with working in a matrix organisation.
• An understanding of clinical trial processes is advantageous.

Core Competencies

Demonstrates expertise in resource planning and workforce management within clinical operations, ensuring optimal resource allocation and capacity forecasting to support project demands. Proficient in maintaining data accuracy and compliance with quality standards while collaborating with cross-functional teams.

Highest-signal resume keywords

• Resource Planning
• Workforce Management
• Project Coordination
• Clinical Trial Processes
• Data Analysis

ATS Optimization Keywords

Hard Skills

• Resource Allocation
• Capacity Forecasting
• Workload Tracking
• Data Management
• Reporting

Soft Skills

• Effective Communication
• Negotiation
• Problem-Solving
• Collaboration

Industry Keywords

• CRO
• Pharmaceutical
• Healthcare
• Matrix Organisation

Tools & Technologies

• Resource Management Tools
• Project Management Systems