Research & Operations Executive - Executive Search

Core Sync; Mumbai; On-site; INR 600,000 - 1,200,000; Full time

Job summary

Core Sync is seeking a Research & Operations Executive to support its executive search and recruitment engagements. The role emphasizes market research, talent mapping, candidate outreach, and data‑driven operations.

You will collaborate with Partners and senior professionals, manage large candidate databases in Excel, conduct outreach calls, and coordinate interviews and mandates in a fast-paced environment.

Qualifications

• 2–5 years of professional experience in Recruitment, Executive Search, or Recruitment Operations.
• Excellent verbal and written communication skills are essential.
• Strong research, talent-mapping, and market-intelligence capabilities.

Responsibilities

• Research & Talent Mapping: conduct detailed research for ongoing mandates; map professionals across firms, companies, locations, and practice areas; identify candidates via LinkedIn and other platforms; gather market intelligence.
• Candidate Outreach & Calling: conduct cold calling and outreach for active mandates; communicate with Partners and senior professionals; understand candidates’ experience, roles, compensation, and expectations.
• Database & Excel Management: build and maintain large candidate databases; use Excel to organize and track information; keep data clean and up-to-date.
• Operations & Coordination: support day-to-day recruitment activities; coordinate interviews, calls, meetings, and follow-ups; maintain trackers and ensure timely updates.

Skills

Research

Talent mapping

Candidate outreach

Cold calling

Database management

Market intelligence

Operations coordination

Communication

Multitasking

Time management

Tools

Microsoft Excel

Job description

Research & Operations Executive – Executive Search

Experience: 2–5 Years

Industry: Executive Search & Recruitment

Company: Core Sync

About Core Sync

Core Sync is an Executive Search and Recruitment firm specializing in talent acquisition across the legal industry. We partner with leading law firms, corporate legal teams, and in-house legal departments to identify and connect with professionals across different levels and practice areas.

We are looking for a highly organized, proactive, and confident Research & Operations Executive to support our executive search and recruitment operations. This is a hands-on role involving market research, talent mapping, candidate outreach, cold calling, database management, market intelligence, and operational coordination.

The ideal candidate should be comfortable working with large volumes of data as well as communicating directly with candidates, Partners, senior professionals, and other stakeholders.

Key Responsibilities

Research & Talent Mapping

• Conduct detailed research for ongoing executive search and recruitment mandates.
• Map relevant professionals across law firms, companies, industries, locations, and practice areas.
• Identify potential candidates using LinkedIn and other research platforms.
• Conduct market and competitor research to support different search assignments.
• Gather and maintain relevant market intelligence for the recruitment team.

Candidate Outreach & Calling

• Conduct regular cold calling and candidate outreach for active mandates.
• Speak confidently and professionally with candidates, including Partners and senior-level professionals.
• Conduct initial conversations to understand candidates’ experience, current roles, practice areas, interest levels, compensation, notice periods, and career expectations.
• Follow up consistently with prospective candidates and maintain engagement throughout the process.

Database & Excel Management

• Build, maintain, and continuously update large candidate databases and market-mapping sheets.
• Work extensively on Microsoft Excel to organize, filter, maintain, and track large volumes of information.
• Ensure candidate information, call status, follow-ups, and recruitment progress are updated accurately.
• Maintain clean, structured, and reliable data for ongoing and future search mandates.
• Regularly review databases to identify missing, outdated, or incomplete information.

Operations & Coordination

• Support day-to-day operational activities related to recruitment assignments.
• Coordinate candidate interviews, calls, meetings, and follow-ups.
• Maintain recruitment trackers and ensure timely updates across ongoing mandates.
• Work closely with recruiters and consultants to ensure smooth execution of assignments.
• Handle multiple search mandates, candidate conversations, databases, and follow-ups simultaneously.
• Ensure tasks are completed within agreed timelines and maintain strong follow-through.

Key Requirements

• 2–5 years of professional experience in Recruitment, Executive Search, Research, Operations, Consulting, Business Development, or a similar role.
• Excellent verbal and written communication skills are essential.
• Strong research, talent-mapping, and market-intelligence capabilities.
• Comfortable with cold calling and high-volume candidate outreach.
• Confidence in communicating with Partners, senior professionals, and leadership-level candidates.
• Strong proficiency in Microsoft Excel and experience handling large datasets.
• Ability to manage, organize, and continuously update large databases with accuracy.
• Excellent attention to detail and data-management skills.
• Strong multitasking and time-management abilities.
• Ability to manage multiple assignments and priorities simultaneously.
• Strong coordination, follow-up, and organizational skills.
• Proactive, responsible, and comfortable working in a fast-paced and execution-driven environment.

Preferred Profile

Prior experience in Executive Search or Recruitment would be an advantage, particularly for candidates who have worked on research, candidate mapping, sourcing, calling, or recruitment operations.

However, candidates from Research, Consulting, Business Development, Operations, or other relevant industries who possess strong communication, research, calling, and data-management skills are also encouraged to apply.