coordinator

Trinity Partners, LLC; Gurgaon; On-site; INR 500,000 - 800,000; Full time

Job summary

Trinity Partners, LLC in Gurgaon, India is seeking a Recruitment Operations Coordinator to manage admin tasks across the hiring lifecycle, coordinate interviews across time zones, and assist with offers and onboarding documentation.

The role emphasizes data accuracy in ATS/HR systems, compliance, and collaboration with recruiters and HR operations. A relevant degree and 2–4 years of experience are preferred.

Qualifications

• Bachelor’s or Master’s degree in HR, business or related field.
• 2–4 years of HR operations, recruitment coordination, or shared services experience.
• Familiarity with recruitment lifecycle and HR processes.
• Proficient with MS Office; experience with ATS/HR systems preferred.

Responsibilities

• Provide administrative and operational support across the recruitment lifecycle.
• Coordinate interviews across multiple time zones and manage logistics.
• Assist with offer letters, pre-joining formalities, and document collection.
• Maintain candidate records in ATS/HR systems and ensure data accuracy.
• Support compliance, reporting, and data quality in recruitment analytics.

Skills

Communication

Organization

Attention to detail

Team collaboration

Time management

Education

Bachelor’s/Master’s degree in HR/Business Administration

Tools

Workday

MS Excel

HRIS

Job description

## coordinatorApplylocations: India - Gurgaontime type: Full timeposted on: Posted 2 Days Agojob requisition id: JR100625**About this Role**This is an important role in managing talent acquisitions operations in a shared services model. This role will primarily support US, UK and Mexico.Work Shift – EST**Key Responsibilities:****Recruitment Operations Support*** Provide administrative and operational support across the recruitment lifecycle, from requisition creation to onboarding handoff.* Support job posting activities on internal and external platforms as per defined process.* Assist in creating and maintaining candidate records in the Applicant Tracking System (ATS) and HR systems.* Ensure recruitment-related data is updated accurately and in a timely manner.**Interview Coordination*** Schedule interviews between candidates, recruiters, and hiring managers across time zones where applicable.* Manage interview logistics including calendar invites, meeting links, room bookings, and panel coordination.* Communicate interview schedules and instructions clearly to candidates and internal stakeholders.* Rescheduling interviews as needed and ensure seamless coordination.**Offer and Pre-Employment Administration*** Support preparation of offer letters and related hiring documentation.* Track completion of documents required for offer release and pre-joining formalities.* Coordinate with candidates on submission of required documents and forms.* Liaise with background verification, onboarding, and HR operations teams for smooth process closure.**Process and Compliance Management*** Ensure all recruitment transactions are processed in line with company policies, service level agreements, and compliance requirements.* Maintain confidentiality of candidate and employee information.* Support audit readiness by maintaining proper documentation and recruitment records.* Follow standard operating procedures and escalate exceptions or issues in a timely manner.**Reporting and Data Management*** Prepare and maintain recruitment trackers, dashboards, and reports.* Monitor recruitment process metrics such as interview scheduling turnaround time, offer release timelines, and status updates.* Highlight data discrepancies and support cleanup activities in systems and trackers.**Stakeholder Support*** Serve as a first point of contact for routine talent acquisition operations queries from recruiters, candidates, and hiring managers.* Provide timely and professional responses to queries on interview scheduling, documentation, and recruitment process steps.* Work closely with recruiters, other HR shared services team, HRIS, onboarding, and vendor partners to ensure smooth delivery.**Strong knowledge of using an ATS or HR system*** Ensure all processes and data points are updated in Workday* Make sure that data quality is high and there are zero mistakes in the information input into the system* Should have input, implemented or have a strong knowledge of Talent Acquisition HCM/ Workday TA module.**Continuous Improvement*** Identify opportunities to improve efficiency, candidate experience, and process accuracy.* Support implementation of process improvements, templates, and standard work instructions.* Participate in team meetings, training, and knowledge-sharing sessions.**Required Qualifications*** Bachelor’s / Master’s degree in Human Resources, Business Administration, Psychology, or a related field.* 2–4 years of experience in HR operations, recruitment coordination, shared services, or administrative support.* Basic understanding of recruitment lifecycle and HR processes.* Experience working with Microsoft Office tools such as Excel, Word, Outlook, and PowerPoint.* Familiarity with ATS or HR systems is preferred.