Receptionist Cum Admin ( Receptionist & Office Administrator)

Artha Energy Resources; Maharashtra; On-site; INR 400,000 - 550,000; Full time

Job summary

Artha Energy Resources is seeking a proactive Receptionist Cum Admin to manage the front desk and support day-to-day office operations in Mumbai. You will greet visitors, handle calls, maintain records, and coordinate vendors, pantry, and general services to ensure a professional workplace.

The role also involves HR onboarding support and IT asset coordination, reporting to the Managing Partner. This is an on-site position based at Fort, Mumbai, Maharashtra.

Qualifications

• Experience in receptionist or admin roles preferred.
• Good communication and organizational skills.
• Basic accounting knowledge is a plus.

Responsibilities

• Manage front desk and greet visitors professionally.
• Answer calls, route them appropriately and take messages.
• Maintain visitor records and ensure a tidy reception area.
• Coordinate office administration, vendor services, and pantry.
• Assist HR onboarding and coordination with HR team as needed.
• Oversee IT asset tracking and basic maintenance coordination.

Skills

communication

professional etiquette

HR support

front office

office administration

vendor management

pantry management

invoice billing

IT asset management

visitor management

receptionist

courier management

Job description

About Artha Energy ResourcesArtha Energy Resources is a developer and owner of Solar Energy Projects, providing IPP, EPC, and O&M solutions to C&I customers across 19 states in India.

Job Description

Receptionist Cum Admin

About Artha Energy ResourcesArtha Energy Resources is a developer and owner of Solar Energy Projects, providing IPP, EPC, and O&M solutions to C&I customers across 19 states in India.

Role OverviewThe Receptionist & Office Administrator will be responsible for managing the front desk and ensuring a professional experience for visitors, while supporting smooth and efficient day-to-day office operations. The role will involve office administration, vendor coordination, hospitality, discipline management, pantry and support staff supervision, IT asset coordination, and selected HR support activities.

Reports To : Managing Partner

Location: Office No. 5, 1st Floor, Surya Mahal Building, B Bharucha Road, Kala Ghoda, Fort, Mumbai, Maharashtra – 400013

Success DefinitionThe office operates smoothly with professional front-desk management, strong discipline, efficient vendor coordination, effective support services, and a professional workplace environment.

Key Responsibilities

Key Deliverables

• Front Desk & Reception Management
• Greet and assist all visitors professionally.
• Ensure guest waiting time is maintained below 5 minutes.
• Maintain accurate visitor records.
• Handle incoming calls and route them appropriately.
• Ensure the reception area remains clean, organized, and presentable.
• Office Administration
• Maintain office supplies, stationery, and inventory.
• Coordinate housekeeping, maintenance, and general office services.
• Maintain courier records and logs.
• Monitor office infrastructure and ensure timely resolution of issues.
• Ensure essential office services remain functional with minimum disruption.
• Vendor Management
• Source and evaluate vendors, obtaining a minimum of 3 quotations wherever applicable.
• Maintain an updated vendor database.
• Negotiate pricing and service terms.
• Coordinate AMC and other service vendors.
• Monitor vendor performance and service quality.
• Invoice & Billing Coordination
• Collect and verify vendor invoices.
• Maintain proper invoice and supporting documentation.
• Coordinate with Accounts for timely payment processing.
• Track invoice status and payment due dates.
• Office Discipline & Decorum
• Support punctuality and workplace discipline.
• Monitor compliance with the company's dress code and office guidelines.
• Maintain professional workplace standards and office decorum.
• Escalate recurring discipline-related concerns to the reporting manager.
• Guest Experience & Hospitality
• Prepare meeting rooms before scheduled meetings.
• Ensure meeting rooms are clean, organized, and fully equipped.
• Provide professional hospitality to guests and visitors.
• Arrange refreshments as required.
• HR Support Activities
• Coordinate onboarding and induction programs for new joiners in coordination with the HR team.
• Support employee engagement activities and initiatives in coordination with HR Operations.
• Assist HR Operations with employee communication, coordination, documentation, and other administrative activities as required.
• Coordinate with relevant departments to ensure a smooth joining experience for new employees.
• Perform any other HR-related tasks assigned by the HR Operations team.
• IT Asset Management & Coordination
• Maintain accurate inventory of mobiles, laptops, and IT accessories.
• Track asset issuance, returns, and handovers during onboarding and offboarding.
• Coordinate with IT vendors for repairs, replacements, and troubleshooting with help of IT Manager.
• Maintain proper documentation and records of all IT assets.
• Ensure timely recovery and handover of IT assets during employee separation.
• Pantry & Office Support Team Management
• Manage pantry operations, including stock, quality, hygiene, and availability.
• Supervise office boys and allocate daily tasks.
• Ensure timely meeting refreshments and daily office service readiness.
• Monitor discipline, attendance, and performance standards of support staff.
• Ensure support staff maintain professional conduct and service standards.
• Professional guest experience
• Fully functional office with zero downtime
• Disciplined office environment
• Accurate IT asset tracking
• Efficient vendor and pantry management

KPIs

• Guest waiting time
• Admin uptime
• Invoice turnaround time
• Vendor efficiency
• Cleanliness and discipline feedback
• Asset tracking accuracy

Skills & Competencies

• Communication skills
• Negotiation ability
• Basic accounting knowledge
• Multitasking ability
• Professional etiquette

Behavioural Expectations

• Presentable and professional
• Proactive and accountable
• Detail-oriented

Skills: communication,professional etiquette,hr support,front office,office administration,vendor management,pantry management,invoice billing & coordination,it asset management,visitor management,receptionist,courier management