Front Desk Executive

Arcedior; India; On-site; INR 260,000 - 340,000; Full time

Job summary

Arcedior is seeking a proactive Front Desk Executive to manage visitor interactions, calls, emails, and routine admin tasks in a fast-paced environment.

The role focuses on professional front-line support, MIS-based record-keeping, MS Office documentation, and leveraging AI tools to streamline workflows, maintaining impeccable organization and confidentiality.

Qualifications

• 1–3 years of proven experience in administrative or front desk support roles.
• Strong verbal and written communication skills with a professional demeanor.
• Proficient in MS Office Suite with advanced skills in Excel for data management.
• Experience with MIS and data entry systems; familiar with AI-powered tools.

Responsibilities

• Serve as the primary point of contact for visitors, callers, and clients, providing a professional and courteous first impression.
• Manage visitor check-in and check-out procedures using digital systems and maintain accurate logs.
• Coordinate incoming and outgoing communications, including calls, emails, and messages, ensuring timely responses.
• Maintain and update the MIS with accurate data on appointments, visitor records, and internal communications.
• Prepare and manage reports using MS Office tools for daily operations, management reviews, and audits.
• Utilize AI-powered tools for automating routine tasks such as appointment scheduling and data entry.
• Support internal teams by managing correspondence, organizing documents, and maintaining filing systems.
• Assist in organizing meetings, conferences, and events by coordinating logistics and room bookings.
• Monitor office supplies inventory and initiate reordering to prevent shortages.
• Collaborate with HR and IT teams for onboarding new employees and managing access credentials.
• Proactively identify process improvements and suggest digital or AI-driven solutions to enhance efficiency.

Skills

Communication

MIS

MS Office

AI

Education

Diploma or Bachelor's degree in Administration/Business Studies

Tools

MS Office Suite

Job description

Arcedior International Pvt. Lt | Full time

Arcedior is a Sourcing & Procurement company for all type of interior decor products like furniture, lights, building material, rugs, decoration etc. We cater to Hoteliers, builders, HNIs, Corporates etc.

Job Description

Posting Title: Front Desk Executive

Work Experience: 1–3 years

Required Skills: Communication, MIS, MS Office Tools, AI

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Summary:

The Front Desk Executive plays a pivotal role in ensuring the smooth, professional, and efficient operation of the organization’s administrative functions. As the first point of contact for visitors, clients, and internal staff, this position is critical in shaping the organization’s image and fostering a welcoming, organized environment. The ideal candidate will be highly organized, proactive, and adept at managing multiple tasks in a fast-paced setting. Responsibilities include managing visitor check-ins, coordinating communications, maintaining accurate records through MIS systems, utilizing MS Office tools for documentation and reporting, and leveraging AI-powered tools to streamline administrative workflows. This role demands strong interpersonal and communication skills, attention to detail, and the ability to adapt quickly to changing priorities. The Front Desk Executive contributes directly to operational efficiency and enhances overall workplace productivity by ensuring seamless front-line support.

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Responsibilities:

• Serve as the primary point of contact for visitors, callers, and clients, providing a professional and courteous first impression.
  
• Manage visitor check-in and check-out procedures using digital systems and maintain accurate logs.
  
• Coordinate incoming and outgoing communications, including calls, emails, and messages, ensuring timely responses.
  
• Maintain and update the organization’s Master Information System (MIS) with accurate data on appointments, visitor records, and internal communications.
  
• Prepare and manage reports using MS Office tools (Word, Excel, PowerPoint) for daily operations, management reviews, and audits.
  
• Utilize AI-powered tools for automating routine tasks such as appointment scheduling, data entry, and email filtering.
  
• Support internal teams by managing correspondence, organizing documents, and maintaining filing systems (digital and physical).
  
• Assist in organizing meetings, conferences, and events by coordinating logistics, materials, and room bookings.
  
• Monitor office supplies inventory and initiate reordering to prevent shortages.
  
• Collaborate with HR and IT teams for onboarding new employees and managing access credentials.
  
• Proactively identify process improvements and suggest digital or AI-driven solutions to enhance administrative efficiency.
  

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Requirements

Requirements:

• 1–3 years of proven experience in administrative or front desk support roles.
  
• Strong verbal and written communication skills with a professional demeanor.
  
• Proficient in MS Office Suite (Word, Excel, Outlook, PowerPoint) with advanced skills in Excel for data management.
  
• Experience with MIS (Management Information Systems) and data entry systems.
  
• Familiarity with AI-powered tools for administrative automation (e.g., chatbots, scheduling assistants, document processing).
  
• Ability to multitask, prioritize, and manage time effectively in a dynamic environment.
  
• High level of accuracy, attention to detail, and discretion when handling sensitive information.
  
• Basic understanding of office protocols, security procedures, and confidentiality standards.
  
• Diploma or Bachelor’s degree in Administration, Business Studies, or a related field (preferred).