Receptionist

Factohr; Rajkot; On-site; INR 180,000 - 240,000; Full time

Job summary

Factohr in Rajkot is seeking a professional Receptionist to manage front-desk activities and support day-to-day administrative operations. The role involves office coordination, vendor management, and arranging travel as required.

Fresh graduates or candidates with relevant administrative/reception experience may apply. Must have a valid driving license and own vehicle for external/official work. This position is based on-site in Rajkot, with MS Office and Excel proficiency expected.

Qualifications

• Bachelor's degree in any relevant field.
• Freshers or candidates with relevant administrative/reception experience may apply.

Responsibilities

• Manage the reception area and handle visitors, calls, and general inquiries professionally.
• Oversee day-to-day office administrative activities and ensure smooth office operations.
• Manage office facilities, equipment, stationery, and other supplies.
• Handle purchasing activities and maintain proper inventory records.
• Coordinate with vendors, service providers, and maintenance personnel.
• Coordinate travel arrangements, transportation, and other logistics as required.
• Assist in organizing company meetings, events, and internal activities.
• Ensure proper maintenance of office facilities and adherence to workplace health and safety standards.
• Manage internal communications, notices, and administrative announcements.
• Provide administrative support to the HR, Finance, and Management teams.
• Maintain proper records and documentation related to administrative activities.

Skills

Organizational skills

Administrative skills

Communication skills

Interpersonal skills

Vendor coordination

Negotiation

Logistics coordination

Travel coordination

MS Office

MS Excel

Email communication

Multitasking

Professional appearance

Independent working

Driver's license

Education

Bachelor's degree

Fresh graduates welcome

Tools

MS Office

MS Excel

Email

Job description

We are looking for a professional and organized Receptionist to join our team in

Rajkot. The candidate will be responsible for managing front-desk activities while

also supporting day-to-day administrative operations, office coordination, and vendor

management.

Key Responsibilities

• Manage the reception area and handle visitors, calls, and general inquiries professionally.
• Oversee day-to-day office administrative activities and ensure smooth office operations.
• Manage office facilities, equipment, stationery, and other supplies.
• Handle purchasing activities and maintain proper inventory records.
• Coordinate with vendors, service providers, and maintenance personnel.
• Coordinate travel arrangements, transportation, and other logistics as required.
• Assist in organizing company meetings, events, and internal activities.
• Ensure proper maintenance of office facilities and adherence to workplace health and safety
• standards.
• Manage internal communications, notices, and administrative announcements.
• Provide administrative support to the HR, Finance, and Management teams .
• Maintain proper records and documentation related to administrative activities.

For any official/external office-related work, the candidate will be required to use their

own vehicle.

Required Qualifications

• Minimum Bachelor’s degree in any relevant field.
• Freshers or candidates with relevant administrative/reception experience may apply.

Required Skills

• Strong organizational and administrative skills.
• Good communication and interpersonal skills.
• Effective vendor coordination and negotiation abilities.
• Good knowledge of logistics and travel coordination.
• Basic knowledge of MS Office, particularly MS Excel and email communication.
• Ability to manage multiple tasks efficiently.
• Professional and presentable personality.
• Ability to work independently and adapt to a dynamic work environment.
• Valid driving license and own vehicle for external/official office-related work.