Front Desk Executive And Receptionist

PSP Projects Ltd.; Ahmedabad District; On-site; INR 300,000 - 450,000; Full time

Job summary

PSP Projects Ltd. at its Head Office in Ahmedabad seeks a Front Desk Executive / Receptionist to manage the front desk and provide essential administrative support, ensuring smooth day-to-day operations with professional communication.

The role includes handling visitors and calls, coordinating meetings, and supporting procurement and audits while maintaining a welcoming environment for all staff and guests.

Qualifications

• Graduation in any field; 5+ years of experience preferred.
• Strong communication and professional interaction with visitors and employees.
• Proficiency in coordinating meetings, calls, and office tasks.

Responsibilities

• Manage Reception / Front Desk operations and visitor handling.
• Handle telephone calls, messages and direct them to concerned departments.
• Manage meeting room bookings and records.
• Coordinate supplier allocation with Purchase and Subcontract teams as required.
• Provide day-to-day administrative support to employees and departments.
• Arrange food and refreshments for training sessions and meetings.
• Maintain audit records, registers, documents, and supporting evidence.
• Facilitate interview candidate coordination and HR-related processes.
• Prepare official correspondence and administrative emails.

Skills

Front desk

Reception

Communication

Visitor management

Administrative support

Vendor coordination

Education

Graduation

Job description

We have urgent opening for Front Desk Executive / Receptionist for Head Office, Ahmedabad.

Role & responsibilities

To manage front desk operations and provide administrative support to ensure smooth day-to-day functioning of the Head Office, while maintaining professional communication and coordination with employees, visitors, candidates, vendors, and internal departments.

Key Responsibilities

• Manage Reception / Front Desk operations, including visitor handling and maintaining a professional reception area.
• Handle telephone calls, messages, and general communication and direct them to the concerned departments.
• Manage meeting room bookings, arrangements, and records.
• Handle courier, incoming/outgoing documents, and basic document management.
• Provide day-to-day administrative coordination and support to employees and departments.
• Coordinate supplier allocation with the Purchase and Subcontract teams as required.
• Arrange food and refreshments for training sessions and meetings.
• Maintain PDC cheque records and tracking sheets.
• Support and coordinate internal and external audits related to Head Office Administration.
• Maintain updated audit records, registers, documents, and supporting evidence.
• Facilitate interview candidate coordination by providing required application forms and informing HR for the further interview process.
• Prepare and coordinate official correspondence and administrative emails as required.
• Provide general administrative and front office support to ensure smooth functioning of the Head Office.
• Maintain a professional and welcoming environment for visitors, candidates, clients, and employees.

Education: -

• Any Graduation

Experiance :-

• 5+ Years

Office Timing:

• 9:30 AM to 6:30 PM