Receptionist

Easygo; Chennai; On-site; INR 167,000 - 279,000; Full time

Job summary

Easygo in Chennai is seeking a well-organised Receptionist cum Secretary to manage front-office operations, provide administrative support to management and coordinate day-to-day office activities.

The candidate should have strong communication, basic computer skills, and the ability to handle multiple administrative responsibilities efficiently, including Tamil language proficiency and exposure to MS Office.

Qualifications

• Minimum qualification: Any Degree / Diploma.
• 13 years of experience in reception, secretarial or administration roles preferred.
• Good knowledge of MS Office (Word, Excel and PowerPoint).
• Basic knowledge of email and internet operations.
• Good English communication skills.
• Knowledge of Tamil is essential; Hindi is an added advantage.

Responsibilities

• Reception & Front Office Management: Welcome visitors, handle calls, maintain visitor registers and appointment schedules, coordinate meetings and conference room arrangements, receive and distribute documents.
• Secretarial & Management Support: Manage daily appointments, handle emails and correspondence, prepare letters/reports, maintain confidential files and documentation, coordinate meetings and meeting minutes.
• Office Administration: Maintain records, stationery and inventory, coordinate with housekeeping and vendors, ensure smooth daily operations and attendance records.
• Documentation & Computer Operations: Prepare documents in MS Word/Excel, manage emails and internet-based tasks, maintain filing systems, support HR and accounts with administrative documentation.

Skills

English communication

Multitasking

Time management

Organisational skills

Confidentiality

Independent work

Education

Any Degree / Diploma

Tools

MS Office (Word, Excel, PowerPoint)

Job description

1. Job Summary

We are looking for a well-organised, presentable and responsible Receptionist cum Secretary to manage front-office operations, provide administrative support to management and coordinate day-to-day office activities.

The candidate should possess good communication skills, basic computer knowledge and the ability to handle multiple administrative responsibilities efficiently.

2. Key Responsibilities

A. Reception & Front Office Management

• Welcome and attend to visitors, clients and business associates.
• Handle incoming and outgoing telephone calls professionally.
• Maintain visitor registers and appointment schedules.
• Coordinate client meetings and conference room arrangements.
• Receive and distribute courier, postal and other office documents.

B. Secretarial & Management Support

• Manage the management's daily appointments and schedules.
• Handle emails, correspondence and follow-up communications.
• Prepare letters, quotations, reports and other office documents.
• Maintain confidential files, records and documentation.
• Coordinate meetings and prepare meeting minutes when required.
• Remind management about important appointments and pending tasks.

C. Office Administration

• Maintain office records, stationery and inventory.
• Coordinate with housekeeping and office maintenance staff.
• Monitor office requirements and ensure smooth daily operations.
• Coordinate with vendors, clients and employees.
• Maintain employee attendance and basic administrative records.

D. Documentation & Computer Operations

• Prepare documents using MS Word and Excel.
• Handle email communications and internet-based office work.
• Maintain digital and physical filing systems.
• Assist with basic data entry, scanning, printing and documentation.
• Support HR and accounts teams with administrative documentation when required.

3. Required Qualifications

• Minimum qualification: Any Degree / Diploma.
• 13 years of experience in reception, secretarial or administration roles preferred.
• Good knowledge of MS Office (Word, Excel and PowerPoint).
• Basic knowledge of email and internet operations.
• Good English communication skills.
• Knowledge of Tamil is essential; Hindi is an added advantage.

4. Required Skills

• Excellent verbal and written communication.
• Professional attitude and pleasant personality.
• Good telephone etiquette.
• Strong organisational and multitasking skills.
• Time management and coordination abilities.
• Confidentiality and attention to detail.
• Ability to work independently.

5. Working Conditions

• Working hours: As per company policy.
• Working days: Monday to Saturday / As per company policy.
• Work location: Chennai.
• Reporting to: Head / Management.

6. Salary

Salary: As per experience and company norms.

7. Preferred Candidate

A smart, active, disciplined and trustworthy candidate who can independently manage front-office responsibilities while providing effective secretarial and administrative support to management.