Purchase & Stores Assistant

Catalydd Consulting; Pune District; On-site; INR 360,000 - 440,000; Full time

Job summary

Catalydd Consulting is seeking a Junior Purchase & Stores Assistant for our Pune plant to manage receipt of materials, GRN documentation, and inventory control. This on-site role focuses on ensuring timely deliveries, accurate records, and smooth coordination with suppliers and internal teams.

Ideal candidates hold a Graduate/Diploma and 4–5 years in similar roles, with strong MS Excel skills and familiarity with FIFO and ERP systems. Safety and material handling knowledge is a plus.

Qualifications

• Graduate / Diploma in any discipline; commerce, mechanical, or industrial background preferred.
• 4-5 years of experience in a purchase/stores role, preferably in a manufacturing or automotive component environment.
• Experience handling hazardous/chemical material storage is an advantage.
• Good working knowledge of MS Excel (data entry, basic formulas, stock trackers, MIS reports).
• Awareness of inventory management practices (FIFO, stock reconciliation).
• Exposure to ERP/inventory software is an added advantage.
• Good coordination and communication skills to deal with customers, vendors, and internal teams.

Responsibilities

• Coordinate customer material coordination and job-work receipt.
• Coordinate with customers/transporters for timely receipt of components/material sent for job-work.
• Verify incoming material against delivery challans/purchase orders; check for shortages or damages.
• Ensure timely GRN (Goods Receipt Note) and documentation for customer-supplied material.
• Raise purchase requisitions and place orders for paints, chemicals, and other consumables based on production needs and stock levels.
• Obtain vendor quotations and support the Purchase Head on pricing and delivery negotiations.
• Track open purchase orders and follow up with vendors to avoid stock-outs or line stoppages.
• Maintain stores on a FIFO basis for both customer material and consumables.
• Ensure proper stacking, labeling, and identification of stock.
• Conduct periodic physical stock verification/reconciliation against records and report discrepancies.
• Maintain minimum/maximum stock levels and raise timely replenishment requests.
• Ensure safe storage and handling of hazardous materials (paints, thinners, chemicals) as per safety norms.
• Maintain records of hazardous material stock and ensure proper disposal of waste/empty containers as per applicable norms.
• Support periodic safety checks of the stores area and flag gaps to management.
• Maintain accurate purchase and stores records — GRNs, stock registers, and issue/consumption records.
• Prepare basic MIS reports in Excel (stock status, consumption trends, pending POs, purchase cost tracking) for management review.
• Support month-end stock reconciliation and reporting.
• Coordinate with production/dispatch on material availability and consumption planning.
• Coordinate with accounts on invoice/GRN matching and vendor payment follow-up as needed.

Job description

Position Title: Purchase & Stores Assistant

Department: Purchase & Stores

Reports To: Operations Head,

Direct Reports: None (individual contributor role)

Location: Plant / Works

Employment Type: Full-time

!! Budget: 4 LPA!!

Key Responsibilities

• Customer Material Coordination (Job-Work Receipt)
• Coordinate with customers/transporters for timely receipt of components/material sent for job-work.
• Verify incoming material against delivery challans/purchase orders; check for shortages or damages.
• Ensure timely GRN (Goods Receipt Note) and documentation for customer-supplied material.

Purchase of Consumables

• Raise purchase requisitions and place orders for paints, chemicals, and other consumables based on production needs and stock levels.
• Obtain vendor quotations and support the Purchase Head on pricing and delivery negotiations.
• Track open purchase orders and follow up with vendors to avoid stock-outs or line stoppages.

Stores Management

• Maintain stores on a FIFO (First-In-First-Out) basis for both customer material and consumables.
• Ensure proper stacking, labeling, and identification of stock.
• Conduct periodic physical stock verification/reconciliation against records and report discrepancies.
• Maintain minimum/maximum stock levels and raise timely replenishment requests.

Safety & Hazardous Material Handling

• Ensure safe storage and handling of hazardous materials (paints, thinners, chemicals) as per safety norms — labeling, segregation, MSDS availability, and fire safety.
• Maintain records of hazardous material stock and ensure proper disposal of waste/empty containers as per applicable norms.
• Support periodic safety checks of the stores area and flag gaps to management.

Documentation & MIS

• Maintain accurate purchase and stores records — GRNs, stock registers, and issue/consumption records.
• Prepare basic MIS reports in Excel (stock status, consumption trends, pending POs, purchase cost tracking) for management review.
• Support month-end stock reconciliation and reporting.

Coordination

• Coordinate with production/dispatch on material availability and consumption planning.
• Coordinate with accounts on invoice/GRN matching and vendor payment follow-up as needed.

Education & Experience

• Graduate / Diploma in any discipline; commerce, mechanical, or industrial background preferred.
• 4-5 years of experience in a purchase/stores role, preferably in a manufacturing or automotive component environment.
• Experience handling hazardous/chemical material storage is an advantage.
• Key Skills & Competencies
• Good working knowledge of MS Excel (data entry, basic formulas, stock trackers, MIS reports).
• Basic understanding of inventory management practices (FIFO, stock reconciliation).
• Awareness of safety practices for hazardous material storage and handling.
• Exposure to any ERP/inventory software is an added advantage.
• Good coordination and communication skills to deal with customers, vendors, and internal teams.
• Detail-oriented, organized, and accountable for accurate records.
• Other Requirements
• Willingness to be based full-time at the plant.
• Age: typically 22–30 years (indicative; not a strict cut-off).
• This is a junior assistant-level role — compensation and seniority are set accordingly.