Purchase Executive

Chandigarh University; Lucknow; On-site; INR 350,000 - 550,000; Full time

Job summary

Chandigarh University in Lucknow invites an experienced procurement professional to streamline supplier onboarding, PO processing and cost control. You will build reliable vendor relationships, issue and track POs, and drive savings while ensuring quality and compliance.

As part of a busy campus operations team, you will coordinate inventory with warehouse and production, verify GRNs against invoices, and maintain audit-ready records.

Responsibilities

• Vendor sourcing and relationship management: identify, evaluate, and onboard reliable suppliers to ensure a quality supply chain.
• PO management: process, issue and track POs with accurate specs, delivery timelines and policy compliance.
• Cost negotiation and optimization: negotiate pricing, payment terms, and contracts to optimize costs without compromising quality.
• Inventory coordination: monitor stock levels and coordinate with warehouse/production to prevent shortages or overstock.
• Invoice reconciliation: verify GRNs, reconcile invoices against POs, and maintain complete documentation for finance and audit.

Job description

Role & responsibilities

1) Vendor Sourcing & Relationship Management: Identify, evaluate, and onboard reliable suppliers while maintaining strong ongoing relationships to ensure a quality supply chain.

2) Purchase Order (PO) Management: Process, issue, and track purchase orders, ensuring accurate specifications, delivery timelines, and compliance with company policies.

3) Cost Negotiation & Optimization: Negotiate competitive pricing, payment terms, and contract conditions with vendors to optimize procurement costs without compromising quality.

4) Inventory & Stock Coordination: Monitor stock levels and collaborate with warehouse and production teams to prevent shortages or over-inventory.

5) Invoice Reconciliation & Documentation: Verify goods receipt notes (GRNs), reconcile invoices against POs, and maintain complete documentation for finance and audit compliance.