Purchase Executive

Navi Hygiene Healthcare; Dahej; On-site; INR 600,000 - 900,000; Full time

Job summary

Navi Hygiene Healthcare in Dahej is seeking a procurement professional to manage supplier onboarding, vendor evaluation, and ongoing relationship development across materials and services.

The role covers RFQ processing, price comparison, PO execution in ERP/Tally, cost optimization, inventory tracking, and meticulous documentation including GRN and 3-way matching to ensure timely payments and stock availability.

Responsibilities

• Identify and onboard suppliers based on price, quality, capacity and reliability.
• Maintain AVL with contact details, GST certificates, lead times and performance ratings.
• Cultivate long-term supplier partnerships and manage delivery schedules or non-conformance disputes.
• Indent processing: convert internal material requisitions into RFQs.
• Gather competitive quotes and prepare comparative evaluation sheets.
• Generate and issue POs accurate to quantities, prices, delivery dates and tax terms in ERP/Tally.
• Negotiate competitive rates, discount structures, credit periods and delivery conditions.
• Track raw material price trends to identify cost savings.
• Delivery follow-up to ensure on-time dispatches and avoid stockouts.
• Coordinate stock levels and reorder points with warehouse staff.
• Coordinate GRN verification with storekeepers.
• Perform 3-way matching before payment release.
• Handle short-shipments, rejected lots and rate mismatches with suppliers.

Job description

Key Roles & Responsibilities

1. Vendor Sourcing & Management

• Identify & Onboard Suppliers: Research, evaluate, and qualify potential vendors and raw material suppliers based on price, quality, capacity, and reliability.
• Maintain Approved Vendor List (AVL): Keep accurate vendor records including contact details, GST certificates, lead times, and performance ratings.
• Vendor Relationships: Cultivate long‑term supplier partnerships and handle delivery schedules or non‑conformance disputes.

2. Procurement & Purchase Order (PO) Processing

• Indent Processing: Review internal material requisitions (indents) from plant departments (production, engineering, stores) and convert them into RFQs (Request for Quotation).
• Comparative Statements: Gather competitive quotes and prepare comparative evaluation sheets (comparing unit rates, tax terms, lead times, and payment terms).
• PO Execution: Generate and issue Purchase Orders (POs) accurate to quantities, prices, delivery dates, and tax terms (GST/TDS) in ERP/Tally systems.

3. Cost Negotiation & Optimization

• Price Negotiation: Negotiate competitive rates, discount structures, credit periods, and delivery conditions with vendors.
• Market Sourcing Analysis: Track raw material price trends and commodity rates to identify cost savings and avoid sudden price escalations.

4. Inventory Tracking & Material Expediting

• Delivery Follow-up: Track open orders and coordinate with suppliers to guarantee on‑time material dispatches and avoid stockouts or shop‑floor downtime.
• Stock & Reorder Levels: Coordinate closely with warehouse/stores staff to monitor minimum safety stock levels, reorder points, and slow‑moving items.

5. Documentation, GRN & Accounts Coordination

• Goods Receipt (GRN) Verification: Coordinate with storekeepers to verify incoming material quality, correct invoice quantities, and Goods Receipt Notes (GRN).
• Three-Way Matching: Perform 3‑way matching (PO vs. Delivery Challan/GRN vs. Vendor Invoice) before handing documents to the Accounts department for timely payment release.
• Dispute Resolution: Handle short‑shipments, rejected lots, and rate mismatch issues with suppliers to closure