Purchase Executive

KS Bakers; Hyderabad; On-site; INR 500,000 - 800,000; Full time

Job summary

KS Bakers is looking for a skilled procurement professional to manage purchasing, vendor relationships, and inventory coordination. The ideal candidate will have a degree in Commerce or related and 2-5 years of procurement experience, preferably in food or bakery sectors.

Responsibilities include negotiating with vendors, ensuring timely material delivery, and maintaining compliance with procurement policies. Strong communication skills and proficiency in MS Excel are essential. Knowledge of ERP systems is a plus.

Qualifications

• 2–5 years of experience in Purchasing, Procurement, or Supply Chain.
• Experience in Food, Bakery, QSR, FMCG, Retail, or Manufacturing industry preferred.

Responsibilities

• Raise Purchase Orders as per approved requirements.
• Procure raw materials and bakery ingredients.
• Negotiate prices and commercial terms with vendors.
• Coordinate with Stores and Production regarding material requirements.
• Maintain purchase records and comply with procurement policies.
• Prepare purchase reports and analyze purchase trends.

Skills

Vendor negotiation and relationship management

Purchase order management

Cost analysis and budgeting

Inventory management knowledge

Strong communication and coordination skills

Proficiency in MS Excel and ERP software

Attention to detail and documentation skills

Education

Graduate in Commerce, Business Administration, Supply Chain Management, or related field

Diploma/Certification in Materials Management or Procurement

Job description

Key Responsibilities

1. Procurement & Purchasing

• Raise Purchase Orders (POs) as per approved requirements.
• Procure raw materials, packaging materials, bakery ingredients, consumables, and other operational requirements.
• Ensure timely delivery of materials to avoid stock shortages.
• Follow procurement policies and approval procedures.

2. Vendor Management

• Identify and develop new suppliers.
• Obtain quotations from multiple vendors.
• Compare prices, quality, delivery timelines, and payment terms.
• Maintain healthy relationships with suppliers.
• Conduct periodic vendor performance evaluations.

3. Cost Control & Negotiation

• Negotiate prices and commercial terms with vendors.
• Achieve cost savings without compromising quality.
• Monitor market price fluctuations of key materials.
• Support management in annual rate contracts and strategic sourcing.

4. Inventory Coordination

• Coordinate with Stores, Production, and Operations teams regarding material requirements.
• Monitor stock levels and reorder points.
• Prevent stock-outs and excess inventory.
• Follow FIFO and inventory control practices.

5. Documentation & Compliance

• Maintain purchase records, quotations, comparative statements, and agreements.
• Ensure proper documentation of all procurement transactions.
• Verify invoices and coordinate with Accounts for payment processing.
• Comply with company procurement policies and audit requirements.

6. Reporting & Analysis

• Prepare daily, weekly, and monthly purchase reports.
• Track vendor performance and delivery compliance.
• Analyze purchase trends and suggest improvements.
• Present procurement data to management when required.

Requirements

Educational Qualification

• Graduate in Commerce, Business Administration, Supply Chain Management, or any related field.
• Diploma/Certification in Materials Management or Procurement is an added advantage.

Experience

• 2–5 years of experience in Purchasing, Procurement, or Supply Chain.
• Experience in Food, Bakery, QSR, FMCG, Retail, or Manufacturing industry preferred.

Required Skills

• Vendor negotiation and relationship management.
• Purchase order management.
• Cost analysis and budgeting.
• Inventory management knowledge.
• Strong communication and coordination skills.
• Proficiency in MS Excel and ERP software.
• Attention to detail and documentation skills.