Purchase Executive

Saibaba Polymer Technologies Pvt Ltd (A Unit of Baba Group of Companies); Hyderabad; Presencial; INR 700.000 - 1.100.000; Jornada completa

Descripción de la vacante

Saibaba Polymer Technologies Pvt Ltd (A Unit of Baba Group of Companies) is seeking a procurement professional to manage end-to-end procurement for multiple divisions. The role focuses on timely material availability, cost optimization, and strict adherence to organizational processes.

You will coordinate with plant technical, QA teams and vendors to ensure compliance and value. You will monitor indents, seek quotes, negotiate terms, process POs in ERP, and track material dispatches, while

Formación

• End-to-end procurement across divisions to ensure timely materials and cost efficiency.
• Co-ordinate with plant technical and quality teams for material specs and approvals.
• Handle vendor enquiries, quotations, negotiations and finalization of purchases.

Responsabilidades

• Indent and requirement monitoring across units and timely processing.
• Float vendor inquiries and obtain competitive quotations within timelines.
• Prepare CCS or approval notes for new and repeat purchases.
• Create and release POs/Service Orders in ERP and ensure vendor receipt of POs.
• Track order execution and share dispatch details with units.
• Coordinate with logistics partners to ensure timely delivery for critical requirements.
• Follow up with stores for MRR and with accounts for postings in ERP.
• Manage vendor onboarding with GST, PAN, bank details and MSME documentation.

Conocimientos

Procurement

Vendor coordination

Cost optimization

Negotiation

Inventory monitoring

Herramientas

ERP system (FOCUS)

Descripción del empleo

Job Description

The individual will be responsible for managing end-to-end procurement activities for any of the division across all manufacturing locations, ensuring timely availability of materials, cost optimization, and compliance with organizational processes.

Key Responsibilities:

• Indent & Requirement Monitoring - Monitor daily purchase requisitions/indents raised by all units and ensure timely processing.
• Vendor Enquiry & Quotations Float enquiries to relevant vendors for new or non-standard items. Follow up with vendors to obtain competitive quotations within required timelines.
• Technical Coordination - Coordinate with Plant Technical and Quality teams for clarification on material specifications and approvals prior to finalization. Ensure proper alignment between technical requirements and vendor offerings.
• Vendor Negotiation & Finalization - Negotiate with vendors on price, delivery timelines, and commercial terms to achieve the best value for the organization.
• Cost Comparison & Approvals - Prepare Cost Comparative Statements (CCS) or approval notes for both new and repeat purchases. Obtain necessary approvals as per the Purchase Order (PO) approval matrix.
• Purchase Order Processing - Create and arrange for release Purchase Orders/Service Orders in ERP. Ensure vendors receive PO/WO through email or automated ERP communication.
• Material Follow-up & Dispatch Coordination - Track order execution against delivery schedules. Share dispatch details promptly with concerned units.
• Logistics & Delivery Management - Monitor transit of materials and coordinate with transporters/couriers to ensure timely delivery, especially for critical requirements. Liaise with logistics partners and key account personnel for expediting shipments.
• Service Order Follow-ups - Ensure timely closure of service-related activities with vendors.
• GRN/MRR Coordination - Follow up with Stores teams for timely MRR (Material Receipt Report). Coordinate with Accounts to ensure proper posting in FOCUS/ERP system.
• Vendor Payment Coordination - Follow up with HO Accounts for timely vendor payments and advance releases as per agreed terms.
• Rejection & Replacement Handling - Manage rejected materials by coordinating with vendors for replacement or return. Ensure debit notes are raised and documented appropriately.
• Documentation & Compliance - Maintain proper filing and documentation for audit verification.
• Vendor Onboarding - Collect and verify statutory documents (GST, PAN, Bank Details, MSME, etc.) for new vendor code creation in ERP.
• Open PO Review (Daily TAT) - Monitor open purchase orders daily and ensure timely dispatch of pending materials.
• Advance Monitoring (Weekly TAT) - Review vendor advances and ensure timely material supply or invoice submission for settlement.
• Item Code Creation (Same Day TAT) - Create item codes in ERP based on inventory group, UOM, inventory model, and accurate descriptions as per requests from units.
• Vendor Code Creation (Same Day TAT) - Create and update vendor codes in ERP with all required and relevant details.
• Vendor Reconciliation - Obtain and review vendor Statements of Accounts as and when required.
• Inventory Monitoring - Monitor stock levels across units and ensure optimal inventory levels are maintained to avoid stock-outs or excess.
• Enquiry & Quotations Float enquiries to relevant vendors for new or non-standard items. Follow up with vendors to obtain competitive quotations within required timelines.
• Technical Coordination - Coordinate with Plant Technical and Quality teams for clarification on material specifications and approvals prior to finalization. Ensure proper alignment between technical requirements and vendor offerings.
• Vendor Negotiation & Finalization - Negotiate with vendors on price, delivery timelines, and commercial terms to achieve the best value for the organization.
• Cost Comparison & Approvals - Prepare Cost Comparative Statements (CCS) or approval notes for both new and repeat purchases. Obtain necessary approvals as per the Purchase Order (PO) approval matrix.
• Purchase Order Processing - Create and arrange for release Purchase Orders/Service Orders in ERP. Ensure vendors receive PO/WO through email or automated ERP communication.
• Material Follow-up & Dispatch Coordination - Track order execution against delivery schedules. Share dispatch details promptly with concerned units.
• Logistics & Delivery Management - Monitor transit of materials and coordinate with transporters/couriers to ensure timely delivery, especially for critical requirements. Liaise with logistics partners and key account personnel for expediting shipments.
• Service Order Follow-ups - Ensure timely closure of service-related activities with vendors.
• GRN/MRR Coordination - Follow up with Stores teams for timely MRR (Material Receipt Report). Coordinate with Accounts to ensure proper posting in FOCUS/ERP system.
• Vendor Payment Coordination - Follow up with HO Accounts for timely vendor payments and advance releases as per agreed terms.
• Rejection & Replacement Handling - Manage rejected materials by coordinating with vendors for replacement or return. Ensure debit notes are raised and documented appropriately.
• Documentation & Compliance - Maintain proper filing and documentation for audit verification.
• Vendor Onboarding - Collect and verify statutory documents (GST, PAN, Bank Details, MSME, etc.) for new vendor code creation in ERP.
• Open PO Review (Daily TAT) - Monitor open purchase orders daily and ensure timely dispatch of pending materials.
• Advance Monitoring (Weekly TAT) - Review vendor advances and ensure timely material supply or invoice submission for settlement.
• Item Code Creation (Same Day TAT) - Create item codes in ERP based on inventory group, UOM, inventory model, and accurate descriptions as per requests from units.
• Vendor Code Creation (Same Day TAT) - Create and update vendor codes in ERP with all required and relevant details.
• Vendor Reconciliation - Obtain and review vendor Statements of Accounts as and when required.
• Inventory Monitoring - Monitor stock levels across units and ensure optimal inventory levels are maintained to avoid stock-outs or excess.