Executive – Purchase & Procurement

Ethios Enviro; Ahmedabad District; Sur place; INR 450 000 - 800 000; Plein temps

Résumé du poste

Ethios Enviro is seeking a procurement professional in India to oversee the end-to-end purchasing of raw materials for Construction Chemicals. The role involves vendor development, price negotiation, and ensuring timely delivery to support production planning.

You will coordinate with Production, R&D, Quality Control, Stores, and Finance to maintain material availability, supplier performance, and compliance with procurement policies.

Responsabilités

• Procure raw materials required for Construction Chemicals.
• Ensure timely availability of materials as per requirements.
• Coordinate with Production, R&D, Quality Control, and Stores departments to understand material requirements.
• Identify, evaluate, and develop new suppliers and vendors for raw materials and packaging materials.
• Maintain strong relationships with existing suppliers to ensure competitive pricing and reliable supply.
• Evaluate vendors based on product quality, price, delivery timelines, payment terms, and service.
• Maintain an updated vendor database and supplier documentation.
• Obtain quotations and prepare comparative statements; negotiate prices and terms.
• Monitor market trends and changes in raw material prices to support purchasing decisions.
• Prepare and issue purchase orders after approvals with correct specs and terms.
• Follow up with suppliers for order confirmation and timely delivery.
• Track pending purchase orders and procurement records.
• Coordinate with Quality Control and R&D to ensure materials meet specifications.
• Obtain TDS, SDS/MSDS, COA, and other supplier documents.
• Follow up on rejected or damaged materials and coordinate replacement actions.
• Ensure materials are sourced from approved vendors meeting safety requirements.
• Track material dispatches and ensure timely delivery to factory or warehouse.
• Coordinate with transporters on shipment schedules.
• Resolve issues related to delays, shortages, transport, and damaged materials.
• Verify delivery documents and coordinate with Stores for receipt.
• Maintain PO records, supplier quotations, invoices, and delivery challans.
• Coordinate with Finance for invoice verification and vendor reconciliation.
• Prepare periodic procurement cost reports, pending orders, supplier performance, and cost savings.
• Ensure documentation and compliance with procurement policies.
• Work with Production, Planning, Stores, Quality Control, R&D, Finance, and Logistics teams.
• Understand urgent material requirements and prioritize purchases.
• Support production planning by ensuring critical raw materials availability.
• Participate in procurement review meetings and suggest process improvements.

Connaissances

Vendor management

Negotiation

Procurement

Cross-functional coordination

Logistics coordination

Description du poste

• Procure raw materials required for Construction Chemicals.
• Ensure timely availability of materials as per requirements.
• Coordinate with Production, R&D, Quality Control, and Stores departments to understand material requirements.

2. Vendor Management & Development

• Identify, evaluate, and develop new suppliers and vendors for raw materials and packaging materials.
• Maintain strong relationships with existing suppliers to ensure competitive pricing and reliable supply.
• Evaluate vendors based on product quality, price, delivery timelines, payment terms, and service.
• Maintain an updated vendor database and supplier documentation.

3. Price Negotiation & Cost Optimization

• Obtain quotations from multiple suppliers and prepare comparative statements.
• Negotiate prices, payment terms, credit periods, transportation costs, and delivery schedules.
• Identify cost-saving opportunities while maintaining required quality standards.
• Monitor market trends and changes in raw material prices to support purchasing decisions.

4. Purchase Order Management

• Prepare and issue purchase orders after obtaining the required approvals.
• Ensure purchase orders contain correct specifications, quantities, rates, taxes, payment terms, and delivery schedules.
• Follow up with suppliers for order confirmation and timely delivery.
• Track pending purchase orders and maintain proper procurement records.

5. Quality & Technical Coordination

• Coordinate with Quality Control and R&D teams to ensure purchased materials meet approved specifications.
• Obtain Technical Data Sheets (TDS), Safety Data Sheets (SDS/MSDS), Certificates of Analysis (COA), and other required documents from suppliers.
• Follow up on rejected, damaged, or non-conforming materials and coordinate replacement or corrective action.
• Ensure materials are sourced from approved vendors and meet applicable quality and safety requirements.

6. Delivery & Logistics Coordination

• Track material dispatches and ensure timely delivery to the factory or warehouse.
• Coordinate with suppliers and transporters regarding shipment schedules.
• Resolve issues related to delayed deliveries, shortages, transportation, and damaged materials.
• Verify delivery documents and coordinate with the Stores team for material receipt.

7. Documentation & Reporting

• Maintain purchase orders, supplier quotations, comparative statements, invoices, delivery challans, and other procurement records.
• Coordinate with Finance and Accounts for invoice verification, payment follow-ups, and vendor reconciliation.
• Prepare periodic reports on procurement costs, pending orders, supplier performance, and cost savings.
• Ensure accurate documentation and compliance with company procurement policies.

8. Cross-Functional Coordination

• Work closely with Production, Planning, Stores, Quality Control, R&D, Finance, and Logistics teams.
• Understand urgent material requirements and prioritize purchases accordingly.
• Support production planning by ensuring the availability of critical raw materials.
• Participate in procurement review meetings and recommend improvements to purchasing processes.