Purchase Coordinator

Grannys Spices; Rajkot; On-site; INR 201,000 - 379,000; Full time

Job summary

Grannys Spices in Rajkot is seeking a responsible Purchase Executive to manage day-to-day purchasing, follow up on orders and deliveries, and maintain purchase records while coordinating with vendors, production, and accounts teams.

The role involves preparing POs, tracking material availability, updating Excel sheets, and ensuring timely delivery. You will liaise with third-party agencies and ensure proper documentation for efficient procurement processes.

Qualifications

• Experience in managing day-to-day purchasing activities.
• Proficiency in preparing and raising Purchase Orders (POs).
• Good coordination with vendors, production, stores and accounts.
• Familiarity with maintaining purchase records and Excel sheets.

Responsibilities

• Follow up with suppliers/vendors for purchase orders, material availability, dispatches, and deliveries.
• Prepare and raise Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors to ensure timely delivery of materials.
• Maintain and regularly update purchase-related Excel sheets, records, and reports.
• Coordinate with the Production Department regarding material requirements, availability, and delivery schedules.
• Coordinate with the third-party vendors/agencies for purchase-related activities and requirements.
• Communicate with suppliers regarding order status, pending materials, delivery timelines, and other purchase-related matters.
• Track pending purchase orders and ensure timely follow-up until the material is received.
• Maintain proper documentation of purchase orders, quotations, invoices, delivery details, and related records.
• Assist in comparing quotations and collecting required information from suppliers.
• Support the management/accounts team by providing accurate purchase-related data and documents.
• Handle general back-office and administrative work related to the purchase department.
• Ensure proper coordination between Purchase, Production, Stores, Accounts, and Vendors.
• Perform other purchase and back-office responsibilities assigned by management.

Job description

We are looking for a responsible and organized Purchase Executive to manage day-to-day purchasing activities, follow up on orders and deliveries, maintain purchase records, and coordinate effectively with vendors, third-party agencies, and the production department.

Key Responsibilities

• Follow up with suppliers/vendors for purchase orders, material availability, dispatches, and deliveries.
• Prepare and raise Purchase Orders (POs) as per approved requirements.
• Coordinate with vendors to ensure timely delivery of materials.
• Maintain and regularly update purchase-related Excel sheets, records, and reports.
• Coordinate with the Production Department regarding material requirements, availability, and delivery schedules.
• Coordinate with the third-party vendors/agencies for purchase-related activities and requirements.
• Communicate with suppliers regarding order status, pending materials, delivery timelines, and other purchase-related matters.
• Track pending purchase orders and ensure timely follow-up until the material is received.
• Maintain proper documentation of purchase orders, quotations, invoices, delivery details, and related records.
• Assist in comparing quotations and collecting required information from suppliers.
• Support the management/accounts team by providing accurate purchase-related data and documents.
• Handle general back-office and administrative work related to the purchase department.
• Ensure proper coordination between Purchase, Production, Stores, Accounts, and Vendors.
• Perform other purchase and back-office responsibilities assigned by management.