Purchase Executive

Seven Seas Hospitality; Delhi; On-site; INR 400,000 - 700,000; Full time

Job summary

Seven Seas Hospitality is seeking a Purchase Executive in Delhi, responsible for sourcing and purchasing goods and services. The role involves negotiating best prices, vendor management, and ensuring timely supply of quality materials.

Successful candidates will have strong negotiation skills, a good understanding of procurement processes, and proficiency in MS Excel and ERP systems. This position is vital for maintaining supplier relationships and compliance with company policies.

Qualifications

• Strong negotiation and cost analysis skills.
• Ability to manage and build relationships with vendors.
• Good understanding of billing and documentation processes.
• Knowledge of procurement procedures and supply chain processes.
• Proficiency in MS Excel and ERP systems.
• Strong communication and coordination skills.
• Attention to detail and organizational skills.

Responsibilities

• Identify, evaluate, and onboard new suppliers/vendors.
• Develop and maintain strong vendor relationships.
• Request quotations and compare prices for cost efficiency.
• Conduct cost negotiations for pricing and payment terms.
• Prepare and process purchase orders.
• Track orders and ensure timely delivery of materials.
• Coordinate with internal departments for material requirements.
• Monitor inventory levels and prevent stock shortages.
• Verify received materials against purchase orders and invoices.
• Maintain proper documentation and filing of purchase bills.
• Coordinate with accounts department for invoice processing.
• Resolve vendor-related issues.
• Ensure compliance with procurement policies.

Skills

Negotiation skills

Vendor management

Billing and documentation knowledge

Procurement procedures knowledge

MS Excel proficiency

Communication skills

Attention to detail

Tools

ERP systems

Job description

Job Description

The Purchase Executive is responsible for sourcing, negotiating, and purchasing goods and services required by the organization. The role ensures timely procurement of quality materials at competitive prices, effective vendor management, proper documentation of bills, and compliance with company policies.

Key Responsibilities

• Identify, evaluate, and onboard new suppliers/vendors
• Develop and maintain strong vendor relationships (Vendor Management)
• Request quotations (RFQ) and compare prices for cost efficiency
• Conduct cost negotiations to achieve best pricing and payment terms
• Prepare and process purchase orders (PO)
• Track orders and ensure timely delivery of materials
• Coordinate with internal departments for material requirements
• Monitor inventory levels and prevent stock shortages
• Verify received materials against purchase orders and invoices
• Maintain proper documentation and filing of purchase bills and records
• Coordinate with accounts department for invoice processing and payment follow-ups
• Resolve vendor-related issues such as delays, shortages, or quality concerns
• Ensure compliance with procurement policies and company procedures

Required Skills & Competencies

• Strong negotiation and cost analysis skills
• Vendor management and relationship‑building ability
• Good understanding of billing and documentation processes
• Knowledge of procurement procedures and supply chain processes
• Proficiency in MS Excel and ERP systems
• Strong communication and coordination skills
• Attention to detail and organizational skills