Public Records Specialist

Cisive Inc.; India; Remote; INR 350,000 - 520,000; Full time

Job summary

Cisive Inc. is seeking a Public Record Associate to conduct detailed research and verification of public records using US court portals and official databases. The role requires reviewing court dockets, interpreting charge levels, and understanding dispositions to ensure high-quality background screening reports.

You will work remotely under a US night shift, performing timely data entry, maintaining data integrity, and ensuring compliance with regulatory guidelines throughout the process.

Qualifications

• Minimum qualification: HSC passed.
• Experience in US public records/background verification required.
• No employment gaps over 5-6 months.
• Willingness to work night US shift.

Responsibilities

• Conduct research on local, state, and federal US court portals to retrieve case records.
• Review and analyze court dockets to extract relevant legal information.
• Interpret charge levels (felony, misdemeanor, infraction) and classify case types and dispositions.
• Perform accurate data entry into internal systems with high accuracy.
• Adhere to quality standards, SLAs, and turnaround times (TAT).
• Maintain compliance with background verification guidelines and legal regulations.
• Handle sensitive data with confidentiality and integrity.
• Identify discrepancies and escalate complex cases.

Skills

US legal terminology

US court websites

Attention to detail

Analytical abilities

Meet deadlines

MS Excel

Education

HSC passed

Tools

Public records systems

Court portals

Job description

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

Job Title: Public Record Associate (Background Verification)

Work Schedule: Monday to Friday, Night Shift | Remote work arrangement.

Job Summary

The Public Record Associate is responsible for conducting detailed research and verification of public records using US court websites and official databases. The role requires expertise in reviewing court dockets, accurately interpreting charge levels, and understanding case dispositions to ensure high-quality background screening reports.

Key Responsibilities

• Conduct research on local, state, and federal US court portals to retrieve case records.
• Review and analyze court dockets to extract relevant legal information.
• Accurately interpret and classify:
  • Charge levels (felony, misdemeanor, infraction)
  • Case types (criminal / civil)
  • Case statuses and dispositions (convicted, dismissed, acquitted, pending, etc.)
• Perform accurate and timely data entry into internal systems.
• Ensure adherence to quality standards, SLAs, and turnaround times (TAT).
• Maintain strict compliance with background verification guidelines and legal regulations.
• Handle sensitive data with a high degree of confidentiality and integrity.
• Identify discrepancies and elevate complex or ambiguous cases.

Mandatory Requirements

• Minimum qualification: HSC (Higher Secondary Certificate) passed
• Prior experience in US Public Records / Background Verification is mandatory
• No employment gaps exceeding 5-6 months
• Willingness to work in US shift (night shift)

Required Skills

• Strong understanding of US legal terminology and court documentation
• Hands-on experience with US court websites and public record systems
• Excellent attention to detail and accuracy
• Strong analytical and interpretation abilities
• Ability to meet tight deadlines and productivity targets
• Basic proficiency in MS Excel and data entry tools

Work Details

• Work Mode: Remote (Work From Home)
• Shift: US Shift (Night Shift)

Key Competencies

• Attention to Detail
• Analytical Thinking
• Quality & Accuracy Focus
• Time Management
• Confidentiality & Integrity

Career Growth Opportunities

• Senior Public Record Analyst
• Quality Analyst
• Team Lead - Background Verification