Project Site Administrator

Torrent Power Limited; Ahmednagar; On-site; INR 300,000 - 450,000; Full time

Job summary

Torrent Power Limited is seeking a General Office Admin (Project Site) to manage day-to-day administrative operations at the project site, including housekeeping, seating arrangements, horticulture maintenance, meeting room management, and vendor coordination.

Responsibilities include overseeing housekeeping, desk seating, horticulture, meeting room management, and vendor coordination, along with ensuring compliance with safety and hygiene standards; strong coordination and reporting skills are

Qualifications

• Graduate in any discipline.
• 3-5 years of experience in Administration, Facilities, or Site Management preferred.

Responsibilities

• Housekeeping: Ensure cleanliness of offices, meeting rooms, pantry, washrooms, and common areas; monitor housekeeping staff deployment and performance; maintain stock of housekeeping consumables; conduct inspections and audits; coordinate with vendors and verify invoices.
• Desk / Seating Management: Allocate and manage employee workstations; maintain seating plans and occupancy records; coordinate seating arrangements for new joiners and team movements; ensure workstations are ready with required facilities.
• Horticulture Management: Oversee maintenance of indoor and outdoor plants and landscaping; coordinate gardening activities, watering, pruning, and pest control; monitor vendor performance; ensure green areas are neat and healthy.
• Meeting Room Management: Manage bookings and schedules; ensure rooms are clean and ready; coordinate AV equipment and seating; support client visits, trainings, and management meetings.
• Vendor & Facility Coordination: Coordinate housekeeping, horticulture, and other facility vendors; monitor service quality and compliance; process vendor attendance records and invoice verification.
• Reporting & Compliance: Prepare daily, weekly, and monthly admin reports; maintain records of housekeeping audits, seating allocations, and meeting room utilization; ensure safety, hygiene, and company standards.

Skills

Administration & Facilities Management

Vendor Management

Space Management

MS Excel

Outlook

Communication & Coordination Skills

Attention to Detail

Education

Graduate in any discipline

Tools

MS Excel

Outlook

Job description

Job Description (JD)

General Office Admin (Project Site)

Position: AM
Location: Project Site
Reporting To: Site Admin Manager / Project Manager

Job Purpose

To manage day-to-day administrative operations at the project site, ensuring smooth functioning of housekeeping, seating arrangements, horticulture maintenance, meeting room management, and vendor coordination.

Key Responsibilities

1. Housekeeping (HSK)

• Ensure cleanliness of offices, meeting rooms, pantry, washrooms, and common areas.
• Monitor housekeeping staff deployment and performance.
• Maintain stock of housekeeping consumables.
• Conduct regular housekeeping inspections and audits.
• Coordinate with housekeeping vendors and verify invoices.

2. Desk / Seating Management

• Allocate and manage employee workstations.
• Maintain seating plans and occupancy records.
• Coordinate seating arrangements for new joiners and team movements.
• Ensure workstations are ready with required facilities.

3. Horticulture Management

• Oversee maintenance of indoor and outdoor plants and landscaping.
• Coordinate gardening activities, watering, pruning, and pest control.
• Monitor horticulture vendor performance.
• Ensure green areas are maintained in neat and healthy condition.

4. Meeting Room Management

• Manage meeting room bookings and schedules.
• Ensure meeting rooms are clean and ready for use.
• Coordinate AV equipment, VC facilities, and seating arrangements.
• Support client visits, trainings, and management meetings.

5. Vendor & Facility Coordination

• Coordinate housekeeping, horticulture, and other facility vendors.
• Monitor service quality and compliance.
• Process vendor attendance records and invoice verification.

6. Reporting & Compliance

• Prepare daily, weekly, and monthly admin reports.
• Maintain records of housekeeping audits, seating allocations, and meeting room utilization.
• Ensure compliance with safety, hygiene, and company standards.

Skills Required

• Administration & Facilities Management
• Vendor Management
• Space Management
• MS Excel, Outlook, and Reporting
• Communication & Coordination Skills
• Attention to Detail

Experience & Qualification

• Graduate in any discipline.
• 3-5 years of experience in Administration, Facilities, or Site Management preferred.

KPI

• Housekeeping Audit Score
• Meeting Room Availability
• Seating Utilization Accuracy
• Vendor SLA Compliance
• Employee Satisfaction with Site Facilities