Planning Manager - BIDS & ODYC

Alstom; Bengaluru; On-site; INR 2,500,000 - 3,600,000; Full time

Job summary

Alstom Bengaluru is seeking a Project Planning Manager to develop and maintain the project schedule for tender and execution, coordinating with internal and customer teams to ensure on-time delivery.

The role requires engineering background and 10–12 years in project planning, with ability to manage complex schedules, risk analysis and reporting.

Qualifications

• Engineering graduate required.
• Experience in project management and industrial environments.
• 10–12 years of experience in scheduling and project controls.

Responsibilities

• Define and maintain the Project Time Management Plan.
• Coordinate scheduling across Tender and Contract Execution teams.
• Detail/update schedules to meet contractual targets and stakeholder data.
• Develop baseline schedules and secure internal and client acceptance.
• Lead scheduling meetings and produce schedule progress reports.
• Identify delays early and propose mitigation actions.
• Develop and maintain schedule templates for Reference Library.

Skills

Communication skills

People management

Conflict management

Multitasking

Collaborative management

Financial knowledge

English proficiency

Education

Engineering Graduate

Job description

Overall Purpose of the Role

Responsible to develop and maintain the project schedule (internal and customer schedule) in order to manage efficiently the time commitments of the project (tender, contract or program execution).

Responsibilities

In Tender

• Analyse the schedule management requirements of the Customer (contractual tool, schedule structure, reporting constraints,…)
• Define tender preparation schedule and monitor until the submission of the tender
• Detail the tender schedule based on Reference Library templates, gap analysis, Metiers commitments, and PXO (Project Metiers organisation such as PIO / Project Industrial Organisation) tender strategy
• Highlight the critical path and risks linked to the project schedule and propose optimisation & mitigation actions
• Contribute with the project schedule to the project strategy in compliance with the contractual requirements
• Participate to the definition of the project schedule interfaces with the partners and the Customer
• Deliver on time all schedule deliverables down to the requested level
• Estimate the cost of Scheduling management effort

In Contract or Program Execution

• Define and maintain the Project Time Management Plan
• In case of a multi‑Unit project, the lead Unit PrPM coordinates the project scheduling community (meetings, MoMs …)
• Detail and update the project schedule based on the contractual targets and data provided by all stakeholders
• Propose the project baseline, and ensure its acceptance (internally and by the Customer)
• Ensure the consistency of all the internal and external Stakeholders commitments, and manage the schedules interfaces
• Organise and lead periodic project schedule sessions
• Actively participate to project core team meetings
• Provide a timely updated schedule situation highlighting the gap between the actual and the baseline
• Focus on early identification of potential delays
• Prepare schedule and progress reports for Customer or Lead Unit or Partners
• Provide support to Project Manager on all issues related to project schedule
• For Reference Library, develop and maintain the schedule templates

For All

• Apply the Project Scheduling Process
• Contribute to the return of experience (REX) and improvements, share best practices

Performance Measurements

In Tender

• On‑time delivery of all tender deliverables requested to fulfill RFP requirements
• On time delivery of schedule analysis for decisions by the Tender Team: critical path, compliance with tender strategy related to contractual milestones, planning risks, mitigation plan and list of ambitions
• List of potential gaps between project schedule defined in tender and Platform Reference Library schedule

In Contract or Program Execution

• Baseline approved (internally and by the Customer) and managed
• Regular and consistent scheduling updates, with potential delays analysis and actions plans proposed to the project team

On time delivery of KPIs (OTD, documentation, Gate Reviews GO on time, sales, cash …)

Qualifications & Skills

Education

• Engineering Graduate

Experience

• Project management and industrial background
• 10‑12 years of experience
• Used to work with internal processes: Tenders, Projects, Engineering, Industrial, Sourcing, Supply Chain, Quality and their interfaces

Technical Competencies

• Good overall knowledge of railway products and systems
• Agility to juggle with schedules (internal and customer schedules) simulations and various scenarios, and changing project goals
• Rigorous, structured and sense of anticipation
• Be able to challenge project team and highly proactive in proposing solutions
• Comfortable in an international and a multi‑cultural environment
• EHS awareness

Behavioural Competencies

• Good communication/presentation skill
• People Management skills
• Conflict management and multi‑tasking
• Collaborative management
• Able to adapt to a changing hypothesis environment
• Financial Knowledge

Experience / Skill Sets

• Project management and industrial background

Language Skills: Proficient in English language

Project Planning Manager